Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

Directions-Public-Comment__Spanish.pdf (97 KB) Directions-Public-Comment_English.pdf (125 KB)​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.7.1 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The California League of Middle Schools Educator of the Year award is given annually to California elementary, middle, and high school educators who exemplify educational excellence. Up to 10 finalists from each region are honored locally. This year, as selected by the California League of Schools, the 2020 Middle School Educator of the Year for Region 5 is Sarah LeDuff.

Student Impact

The California League of Middle Schools Educator of the Year serves as a model for other schools to learn best practices to improve student achievement.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: Loma Prieta Joint Union School District, Desired District: Saratoga Union School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: Alum Rock Union School District, Desired District: Campbell Union School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board will hold a Closed Session to discuss the following item:

Government Code section 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: (County Superintendent of Schools)

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #6 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of June 9, 2021 (#2283).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of June 16, 2021 (#2284).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent Educational Services

Background

The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Annually, in May, each local educational agency (LEA) submits the spring release of the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the laws that created the programs.

Student Impact

The Consolidated Application directly impacts SCCOE students. The Consolidated Application is submitted annually to the California Department of Education and in the process, districts apply for federal funds to include Title I, II, and III. Title I funds support low-income students and provide supplemental services and support to meet academic and social and emotional needs of students to include homeless youth. Title II funds support the development of highly qualified teachers and Title III funds provide supplemental support for English Learners. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On June 9, 2021 the Board Policy Subcommittee met and approved the revisions to Board Policy 0460. This policy was brought to the Board on June 16, 2021 for first reading. 

BP 0460 Local Control and Accountability Plan

Policy updated to reflect AB 1240 which adds, as a measure of student achievement, the percentage of students who have successfully completed both college entrance courses and career technical education courses. Policy also clarifies the circumstances under which the COE may request or be required to obtain technical assistance to build the COE's capacity to develop and implement actions and services responsive to student and community needs.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On June 9, 2021 the Board Policy Subcommittee met and approved the revisions to Board Policy 5141.52. This policy was brought to the Board on June 16, 2021 for first reading. 

BP 5141.52 Suicide Prevention

Policy updated to reflect (AB 1767) which mandates age-appropriate policy on suicide prevention, intervention, and postvention for students in grades K-6 beginning in the 2020-21 school year. Policy reflects requirements to consult with specified stakeholders on policy development, coordinate with the county mental health plan whenever a referral is made for mental health or related services for a student in grades K-6 who is a Medi-Cal beneficiary, and ensure that employees act within the authorization and scope of their credential or license. Policy also reflects AB 34, which requires COEs to post their suicide prevention policy in a prominent location on the COE website. Policy clarifies that the requirement to print the national suicide hotline number on student identification cards is specific to students in grades 7-12.

Corresponding AR attached as reference.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On June 9, 2021 the Board Policy Subcommittee met and approved the revisions to Board Policy 5157. This policy was brought to the Board on June 16, 2021 for first reading. 

BP 5157 Gender Identity and Access

Policy revised to include updated terminology and language and to include more detailed language around school records, privacy, and facility usage.

Corresponding AR included for reference.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donation was made to the Santa Clara County Office of Education:

Fiscal Implications

The above donation will be accepted for the Special Education Department. 

Student Impact

The above donation will be used to buy supplies for the Westmont High School classroom for student enrichment. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

August is National Immunization Awareness Month. The Santa Clara County Office of Education acknowledges its partnership with the Santa Clara County Public Health Department as well as the importance of immunizations and good health on education.

Student Impact

Good physical, mental, and dental health has a direct impact on student educational outcomes. The Santa Clara County Office of Education and Santa Clara County Board of Education recognize and support the importance of well checks and proper immunizations for both overall student health as well as the promotion of safe, full in-person learning.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item.  Topics include, but are not limited to, the following: 

Charter School Renewals
An update will be provided on Charter School renewals from the 2020-2021 school year.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education-authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer  

Jas Sohal, Manager-Purchasing Services

Background

Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.

Fiscal Implications

The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

President Rossi will lead a discussion regarding setting a date for the board retreat.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

There are no board member committee reports.

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  Aug 4, 2021 (Vice President Ortiz)
• Joint Legislative Advisory Committee (JLAC): Sept 15, 2021 (Vice President Ortiz)
• Budget Study Committee: Nov 17, 2021 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  Nov 30-Dec 1, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  Sept 10, 2021 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  TBD, 2021 (Trustee Kamei)
• Head Start Policy Council: Sept 28, 2021 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  Sept 3, 2021  (Trustee Chon)
• Strong Start Coalition: Aug 10, 2021 (Trustee TBD)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent- Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

• Program Information Report 2020-21 (PIR) - May 2021
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   
• Financial Report – HS Basic/EHS Basic Total Grant Award –May 2021
  Provides the status of program budget and financial oversight
   
• In-Kind Contribution Required –May 2021
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   
• Administration Cost Limitation –May 2021
  Limits the amounts of funds charged as development and administrative costs to 15%
   
• Purchase Card Summary –May 2021
  Serves as an oversight check of program expenses
   
• California Child Food Program Summary Reports (USDA) – May 2021
  Serves as an oversight check of program expense
   
• Enrollment Report –May 2021
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D. Assistant Superintendent, Educational Services Division

Jennifer Ann, Ed.D., Director Special Education Department

Katherine Everett, Ed.D., Director/Principal Alternative Education Department

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

No Williams complaints were received during the April through June 2021 reporting period.

Student Impact

The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide our students a quality education that encompasses all of these areas. No complaints were filed this quarter.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

Per Board Policy BP 3100, budget amendments shall be submitted for County Board approval when the state budget is adopted, collective bargaining agreements are accepted, SCCOE income declines, increased revenues or unanticipated savings are made available to the SCCOE, or program proposals are significantly different from those approved during budget adoption. 

Budget revisions (amendments) are typically presented to the County Board monthly with exception to October, January, and June of each year as more time is needed to compile information for first and second interim, and fiscal year-end reporting periods.

As part of the fiscal year-end closing process, budget revisions for the month of June are processed through the month of August, and will not be presented to the Board until the September 15, 2021, board meeting.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (1) employee.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

The next Santa Clara County Board of Education regular meeting is scheduled for August 4, 2021.