Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

Directions-Public-Comment__Spanish.pdf (97 KB) Directions-Public-Comment_English.pdf (125 KB)​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.7.7 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: Cupertino Union School District, Desired District: Saratoga Union School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 case

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #5 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of September 1, 2021 (#2287).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The month of October is designated National Disability Employment Awareness Month, a celebration coinciding with the establishment of the American Disability Act (ADA), which acknowledges the contributions of workers with disabilities and promotes advocacy and education about the value of a workforce inclusive of their skills and talents. To promote the education of Disability Employment Awareness Month both the U.S. Department of Labor and the SCCOE encourage educators and youth service professionals to discuss and promote inclusion amongst their students; to create a display that shows people with and without disabilities in a variety of professions; educate about disability history.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

National Bullying Prevention Month is a campaign in the United States founded in 2006 by PACER's National Bullying Prevention Center. The campaign is held during October and unites communities nationwide to educate and raise awareness of bullying prevention. Initially held the first week in October, the event was expanded in 2010 to the entire month. The SCCBOE Bullying Prevention resolution recognizes the month of October 2021 as Santa Clara County Bullying Prevention Month, with the intention that the issue of bullying and its prevention be discussed in Santa Clara County schools and learning environments and to promoting dialogue between educators, parents, and students on their roles in addressing and preventing bullying and also encouraging organizations to share information about their bullying prevention resources.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donation was made to the Santa Clara County Office of Education:

Fiscal Implications

The above donation will be accepted for the Special Education Department.

Student Impact

The above donation will be used to purchase necessary materials for teachers and case managers to work with infants and their families. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

This report reflects budget revisions for the month of June 2021. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of June 2021, expenditure budgets were increased by $5,990,394; revenue was increased by $9,649,213 and fund balance was increased by $3,658,819.

Fiscal Implications

Elementary and Secondary School Emergency Relief (ESSER III) restricted funding in the amount of $8 million has been allocated to support COVID-19 response and recovery efforts and to mitigate learning loss related to COVID-19 school closures. 

Student Impact

Students throughout the County of Santa Clara will directly benefit from resources provided to promote academic achievement and mitigate learning loss. 

Requested Action

Approve the Budget Revisions for the Month of June 2021.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

This report reflects budget revisions for the month of August 2021. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of August 2021, expenditure budgets were increased by $2,969,221; revenue was increased by $2,827,246; carryover was decreased by $121,475 and fund balance was decreased by $20,500.

Fiscal Implications

Restricted funding in the amount of $654k was received for the City of San Jose Family Scholarship Funds from First 5 Santa Clara County to assist Family Child Care Home (FCCH) Providers within the City of San Jose that have been impacted by COVID-19.

Student Impact

Students and families throughout the County of Santa Clara will directly benefit from increased access to Family Child Care Home (FCCH) Providers within the City of San Jose.

Requested Action

Approve the Budget Revisions for the Month of August 2021.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Pursuant to Government Code section 54953, subdivision (c) (3) and pursuant to the terms of the employment contract, Dr. Mary Ann Dewan, County Superintendent of Schools, is eligible for pay increase effective July 1, 2021 and a contract term extension to June 30, 2025.  The pay increase is calculated on the current CPI of 3.2%. The new base salary is $369,321.84. The additional salary of $5,000.00 for the doctoral degree per the contract is added to the base. The new annual salary is therefore, $374,321.84. In addition, the County Superintendent will continue to receive the following fringe benefits: health, welfare, retirement, and other benefits as are provided to certificated/ management employees, membership dues for professional organizations, and reimbursement of job related expenses.

Committees that have met after the September 1 board meeting are:

• Strong Start Coalition
• Joint Legislative Advisory Committee (JLAC)
• California County Boards of Education (CCBE)
• Warmenhoven Advisory Board

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  Oct 6, 2021 (Vice President Ortiz)
• Joint Legislative Advisory Committee (JLAC): 2022 dates to be determined (Vice President Ortiz)
• Budget Study Committee: Nov 17, 2021 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  Nov 30-Dec 1, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  Dec 2 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Sept 22, 2021 (Trustee Kamei)
• Head Start Policy Council: Sept 28, 2021 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  Dec 3, 2021  (Trustee Chon)
• Strong Start Coalition: Oct 12, 2021 (Trustee Sreekrishnan)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

Bullis Charter School

Staff will provide an update on Bullis Charter School.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On September 1, 2021 the Policy Subcommittee met and approved revisions to BB Exhibit 9270 Conflict of Interest.

BB/Exhibit 9270 Conflict of Interest

Exhibit A updated to reflect job title changes and add new titles. Additionally, county counsel has updated the disclosure categories in Exhibit B as follows:

• Revised books to goods, as books is a very specific term but vendors of any goods to the district or department can present a conflict of interest (for example software, etc.).
• Removed references to contractors or subcontractors as the purpose of the disclosure category is to disclose interests from sources engaged in work or services of the type used by the district/department, and the current phrasing suggests that it’s only asking for interests in current contractors/subcontractors, but this is not the case as the point of the Form.

Full board bylaw provided for context.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (1) employee.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent Educational Services

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

• Program Information Report 2020-21 (PIR) - July 2021
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   
• Financial Report – HS Basic/EHS Basic Total Grant Award –July 2021
  Provides the status of program budget and financial oversight
   
• In-Kind Contribution Required –July 2021
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   
• Administration Cost Limitation –July 2021
  Limits the amounts of funds charged as development and administrative costs to 15%
   
• Purchase Card Summary –July 2021
  Serves as an oversight check of program expenses
   
• California Child Food Program Summary Reports (USDA) – July 2021
  Serves as an oversight check of program expense
   
• Enrollment Report –July 2021
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent Educational Services

Background

The Office of Head Start (OHS), Administration for Children and Families, (ACF) Department of Health and Human Services funded SCCOE to provide services to preschool and infant/toddler children and families in program year 2020-21.  The initial application was approved by the Head Start/Early Head Start Policy Council on December 15, 2019 and SCCOE Board on January 15, 2020.

The Head Start Act recognizes that a lack of resources in a community adversely impacted by a major disaster may prevent Head Start grantees from providing all or a portion of their required program deliverables. OHS has determined the widespread impact of the coronavirus adversely impacts Head Start grantees. Thus, OHS allows flexibilities to carryover funds for continuing grants with formal notification to Governance to inform of carryover funds in the amount of $8,180,247 from program year 2020-21 to 2021-22.

Fiscal Implications

Head Start/Early Head Start Grant: 09CH011479

Early Head Start– Child Care Partnership Grant: 09HP000196

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for October 6, 2021.