Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

Directions-Public-Comment__Spanish.pdf (97 KB) Directions-Public-Comment_English.pdf (125 KB)​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.7.7 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

This is a special recognition to honor Indigenous People’s Day. The special recognition will be provided by special guests. It will be comprised of a Muwékma Ohlone Welcoming Declaration provided by Muwékma Ohlone Tribal Chairwoman Charlene Nijmeh and a Muwékma Ohlone Tribal Land Acknowledgment to be read by Muwékma Ohlone Tribal Vice Chairwoman Monica V. Arellano.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On Thursday, October 28th, the Santa Clara County Office of Education will celebrate the 51st annual Santa Clara County Teacher Recognition Celebration. A Santa Clara County tradition for over 50 years, the Teacher Recognition Celebration is the oldest and largest celebration of teachers in California and the most prestigious local award given to classroom teachers. Every fall, the Teacher Recognition Celebration honors the county's finest teachers, each selected by their respective school districts. The SCCOE honors a 2021 Charter School Teacher of the Year and a teacher from SCCOE. These teacher honorees were selected for their:

• skill and creativity in the classroom,
• leadership and communication skills,
• involvement in professional development, and
• commitment to students, school, and community.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

A Blue Ribbon is bestowed upon exemplary schools throughout the United States based on the school’s overall academic performance and their progress in closing achievement gaps. Dr. TJ Owens Gilroy Early College Academy in Gilroy Unified School District was among the 325 schools nationwide awarded.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Christina Ramos, a Navigator for Opportunity Youth Academy (OYA), is being honored as the Employee of the Month for the month of October.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION  Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 3 cases

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 case

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #7 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of September 15, 2021 (#2288).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On September 1, 2021 the Board Policy Subcommittee met and approved the revisions to BB/Exhibit 9270 Conflict of Interest. This bylaw and exhibit were brought to the Board on September 15, 2021 for first reading.

BB/Exhibit 9270 Conflict of Interest

Exhibit A updated to reflect job title changes and add new titles. Additionally, county counsel has updated the disclosure categories in Exhibit B as follows:

• Revised books to goods, as books is a very specific term but vendors of any goods to the district or department can present a conflict of interest (for example software, etc.).
• Removed references to contractors or subcontractors as the purpose of the disclosure category is to disclose interests from sources engaged in work or services of the type used by the district/department, and the current phrasing suggests that it’s only asking for interests in current contractors/subcontractors, but this is not the case as the point of the Form.

Full board bylaw provided for context.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donations were made to the Santa Clara County Office of Education:

Fiscal Implications

The above donations will be accepted for the Teacher Recognition Event.

Student Impact

The above donations will be used towards the production of the 51st Annual Santa Clara County Teacher Recognition Celebration. This event acknowledges the efforts and contributions of teachers and their role in helping youth succeed.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Anisha Munshi, Ed.D., Assistant Superintendent, Professional Learning & Instructional Support Division

Background

Per the California Education Code 48240, all school districts must appoint a Supervisor of Attendance to oversee pupil attendance. Recent amendments now require the Supervisor of Attendance to create a culture of attendance within the district and establish a system to accurately track pupil attendance. As a result, Supervisors of Attendance may institute appropriate attendance interventions if and when necessary. Per Education Code 48245, the County Office of Education Board must certify Supervisors of Attendance in districts with ADA of 1,000 or more for this work.

Fiscal Implications

None

Student Impact

The Santa Clara County Office of Education's School Climate, Leadership & Instructional Services Department conducted a Supervisors of Attendance Certification Training on August 25, 2021. The three-hour session focused on the duties of the Supervisors of Attendance and the three tiers to attendance supervision to support Local Education Agencies' tiered re-engagement strategies for students, reviewed Education Code 48240-226 (Supervisor of Attendance requirements) and law updates (SB98), guidance on fulfilling mandates, data analysis, and best practices to promote daily attendance.

Requested Action

Staff verifies that these individuals meet the criteria and recommends that the Santa Clara County Board of Education certify the following list of Supervisors of Attendance:

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

On November 6, 1979, the voters of the State of California approved Proposition 4/Gann Initiative. This initiative added Article XIII-B to the State Constitution, which has the effect of placing a limit on the amount of proceeds from taxes governmental entities may authorize for expenditure during each fiscal year.

Pursuant to California Education Code 1629, on or before October 15 of each year, the Santa Clara County Board of Education shall adopt a resolution pursuant to Division 9 (commencing with Section 7900) of Title 1 of the Government Code, to identify the estimated appropriations limit for the county office of education for the current fiscal year and the actual appropriations limit for the preceding fiscal year.  The resolution shall be adopted at a regular or special meeting of the Board. Section 7910 of the Government Code requires the documentation used in the identification of the appropriations limits be made available to the public fifteen days prior to the meeting. This documentation is available for public review on the SCCOE Homepage at www.sccoe.org.   

Calculations of 2020-21 and the estimated 2021-22 Gann Appropriations Limits are reflected on the Unaudited Actuals for Fiscal Year 2020-21 County Office Appropriations Limit Calculations report provided by the State Department of Education. The 2020-21 Gann Appropriations Limit has been calculated using actual proceeds of taxes for comparison with the 2020-21 limit. The SCCOE is within the 2020-21 Adjusted Appropriations Limit of $323,929,927. The 2021-22 Gann Appropriations Limit has been calculated at $337,102,169.

Fiscal Implications

No direct fiscal implications.

Student Impact

No direct student impact.

Requested Action

Request adoption of the Resolution for the 2020-21 Gann Appropriations Limit and the estimated Gann Appropriations Limit for 2021-22.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

Indigenous People’s Day is nationally celebrated on the second Monday of October, and the month of November is Native American Heritage Month. In 1990 President George H. W. Bush approved a joint resolution designating November 1990 “National American Indian Heritage Month.” Since 1991, dozens of cities, several universities, and a growing number of states have adopted Indigenous Peoples’ Day, a holiday that celebrates the history and contributions of Native Americans. The SCCOE is honored to acknowledge and celebrate local and national American Indians and the significant contributions made to grow the U.S.

Student Impact

The SCCOE joins the City of San Jose in honoring and supporting the region’s first people as efforts are made to revive their culture, language, and history. The SCCOE is committed to enhancing equity, inclusion, diversity, and partnership and remains dedicated to providing schools and districts with resources and support to implement the History Social-Science standards and civic engagement, and promote understanding of economics, geography, world and U.S. history, and government in school.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

November is National Homeless Youth Awareness Month. It was first declared as National Homeless Youth Awareness Month in 2007. Since then, November has been a time to acknowledge those children and families experiencing homelessness. The SCCOE recognizes the need to bring awareness to and support the more than 1.5 million students, from kindergarten

through grade 12, who experience homelessness.

Student Impact

The SCCOE Foster & Homeless Youth Services (FHY) provides assistance and training to local education agencies (LEAs) that help connect school districts and community stakeholders.  The SCCOE and SCCBOE are committed to improving student equity, and access to high-quality education for homeless and foster youth through the FHY continued liaison support to districts, schools, students, and communities.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

Congress is currently considering the Build Back Better Act, a bill to provide for reconciliation pursuant to title II of the Concurrent Resolution on the Budget for Fiscal Year 2022, Senate Constitutional Resolution 14. Build Back Better Act includes $450 billion to support early learning and childcare and $35 billion for school nutrition programs.

Student Impact

The act includes a proposal to help subsidize the cost of childcare so that middle-income families in Santa Clara County spend no more than 7% of their income on childcare. The school nutrition provision proposes changes to the community eligibility provision to make it significantly easier for schools in Santa Clara County to qualify to provide universal meals to all students regardless of income.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Background

On September 15, 2021, the Charter Schools Office of the Santa Clara County Office of Education received from Bullis Charter School (BCS) a request to revise the preferences for admission into BCS. BCS is seeking approval to revise its admission preferences in order to increase access to and diversity in enrollment and to better align its student population with that of Los Altos School District (LASD). The Santa Clara County Board of Education (SCCBOE) originally approved the BCS charter on appeal from Los Altos School District (LASD) in 2003, to serve students in grades K-8. BCS has been renewed several times and its current term expires June 30, 2024, due to the two-year term extension granted by recently added Education Code Section 47607.4.

Consideration for Board Decision

California Education Code Section 47605(e)(2)(A) states that “A charter school shall admit all pupils who wish to attend the charter school” and provides for admission preferences to be permitted by the chartering authority on an individual charter school basis. Section 47605(e)(2)(B) sets forth requirements for any such admission preferences, and specifies, “Each type of preference shall be approved by the chartering authority at a public hearing.”

BCS has specified that it is proposing the change to its admission preferences as part of an ongoing effort by SCCOE to work with BCS on increasing enrollment access and diversity at BCS, and specifically in response to the Notice in Accordance with Education Code Section 47607(e) and Notice of Concern sent to BCS on May 21, 2021 (“Notice”). The Notice described serious concerns about the lack of diversity at BCS, and specifically that students who are socioeconomically disadvantaged, who have disabilities, who are English learners, and who are Hispanic are underrepresented at BCS, and the need for BCS to establish and implement a corrective action plan to address these issues. SCCOE specifically recommended in the Notice that BCS consider adding to and revising its admission preferences as appropriate among its actions to remediate these concerns.

BCS proposes that its admission preferences be changed to the following (the proposed new preferences are indicated in bold font):

• Siblings of Bullis Charter School students who reside within the boundaries of the Los Altos School District.
• Children who qualify for free or reduced priced meals and reside within the boundaries of the Los Altos School District, limited to 10% of the total openings at each grade level.
• Children of BCS Staff members who reside within the boundaries of the Los Altos School District.
• Children who reside within the boundaries of the Los Altos School District.
• Siblings of Bullis Charter School students who reside outside the boundaries of the Los Altos School District but with California.
• Children of BCS staff members who reside outside the boundaries of the Los Altos School District but within California.
• Children who qualify for free or reduced priced meals who reside outside the boundaries of the Los Altos School District but within California.
• All other applicants who reside within California.

BCS is requesting approval of these modifications so they may take effect for the 2022-23 Open Enrollment period, which begins November 1, 2021.

BCS’s request to modify its admission preferences is attached to this item.

Recommended Action:

Staff reviewed the request to modify the admission preferences utilizing the criteria set forth in Education Code Sections 47605. Staff believes the proposed change will increase opportunities for underrepresented students to enroll at BCS as compared to the current preferences.  Accordingly, staff recommends the SCCBOE approve the proposed revisions to the admission preferences with the understanding that additional actions and efforts must continue as outlined in BCS’s action plan to address the Notice to increase access to and diversity in enrollment and to better align BCS’s demographics with LASD and adopt Resolution No. 2289-1 approving and memorializing the revisions to BCS’s admission preferences. 

Staff further recommends that if the SCCBOE adopts Resolution No. 2289-1 revising BCS’s admission preferences, BCS should post a copy on its website and include this information in its recruiting and advertising materials in order to ensure the revised admission preferences are clearly memorialized and publicly available.

The Charter School Department provides oversight and monitoring for 22 SCCBOE-authorized charter schools. Bullis Charter School was authorized in 2003 and currently serves approximately 1100 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services

Background

Education Code 60119 requires that, in order to receive instructional materials funding, the Board of Education must hold a public hearing each year to determine whether students have sufficient textbooks and instructional materials.  Further, the Board of Education must affirm in a resolution that sufficient supplies exist at all sites operated by the Santa Clara County Office of Education and that it has adopted textbooks and instructional materials that are consistent with the state curricular frameworks and standards. 

Education Code 60119 was amended recently to implement the provisions of the Williams Settlement.  The amendment extends the definition of “sufficient textbooks or instructional materials” to mean that each pupil, including English learners, has textbooks and instructional materials, or both, to use in class and to take home.

Principals in Opportunity Youth Academy, Alternative Education, and Special Education undertook a review and determined textbooks and materials to be sufficient.

Student Impact

Instructional materials consistent with the state curricular framework and standards supports the improvement and access to inclusive, equitable, and high quality education.   Students have access to print and online materials that support their educational goals across all core academic content areas.
 

Note: A list of the textbooks and instructional materials is available for viewing on the SCCOE Educational Services website.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Marisa Perry, Director - Classified Personnel Services

Background

Pursuant to Education Code § 45246, the County Board of Education must hold a public hearing on its intent to reappoint Mr. Nicholas Gervase as the County Office’s representative to the Personnel Commission for the term beginning December 1, 2021, through November 30, 2024. At the conclusion of the public hearing, the County Board of Education may proceed with Mr. Gervase’s reappointment.

The appointment to the Personnel Commission must meet the following criteria:
1. Resident of Santa Clara County
2. Registered voter in the County of Santa Clara
3. Know adherent to the principles of the Merit System
4. Not a current, regular Santa Clara County Office of Education employee or member of any school district governing board.

It has been determined that Mr. Gervase satisfies these criteria.

Requested Action
Hold a public hearing and take action to reappoint Mr. Nicholas Gervase to the Santa Clara County Office of Education Personnel Commission for the term December 1, 2021 – November 30, 2024.

Student Impact
Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

Education Code 1628 states that on or before October 15 of each year, the county superintendent of schools of each county office shall prepare and file, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the county office for the preceding fiscal year, and shall file the statement, along with the statements received pursuant to subdivision (b) of Section 42100, with the Superintendent of Public Instruction. 

Santa Clara County Office of Education's 2020-21 Unaudited Actuals Financial Report provides actual revenues, expenditures, ending fund balances, and reserves for the period of July 1, 2020 through June 30, 2021. In fiscal year 2020-21, the total County School Service Fund revenues (including transfers-in) were approximately $294.4 million. Expenditures (including transfers-out) were approximately $277.4 million. The unassigned amount for Fiscal Year 2020-21 is approximately $22.1 million and $11.1 million is designated for the Reserve for Economic Uncertainties (2% minimum mandated by the State and 2% additional per SCCOE Board Policy 3100).

Fiscal Implications

No direct fiscal implications.

Student Impact

No direct student impact.

Requested Action

Approve the 2020-21 Unaudited Actuals Financial Report.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

This report reflects budget revisions for the month of September 2021. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of September 2021, expenditure budgets were increased by $17,735,822; revenue was increased by $13,580,408; carryover was decreased by $4,081,766 and fund balance was decreased by $73,648.

Fiscal Implications

Assembly Bill 86 (AB 86) Expanded Learning Opportunities (ELO) restricted funding in the amount of $1.3 million has been allocated to support COVID-19 response and recovery efforts to mitigate learning loss related to COVID-19 school closures. 

Student Impact

Students throughout the County of Santa Clara will directly benefit from resources provided to promote academic achievement and mitigate learning loss. 

Requested Action

Approve the Budget Revisions for the Month of September 2021.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

COVID-19 federal funding from the American Rescue Plan Act (ARP Act) Elementary and Secondary School Relief (ESSER III) to support COVID-19 response and recovery efforts and to mitigate learning loss related to COVID-19 school closures.

- 80% of funding is required to be spent on response, mitigation and recovery efforts related to COVID-19.

- At least 20% of funding is required to be spent on learning loss and must respond to students’ academic, social and emotional needs and address the disproportionate impact of COVID-19 on specified student groups.

Fiscal Implications

Elementary and Secondary School Relief (ESSER III) restricted funding in the amount of $8 million has been allocated to support COVID-19 response and recovery efforts to mitigate learning loss related to COVID-19 school closures.

Student Impact

Students throughout the County of Santa Clara will directly benefit from resources provided to promote academic achievement and mitigate learning loss.

Requested Action

Approve the ESSER III Expenditure Plan.

Committees that have met after the September 15 board meeting are:

• Policy Development Subcommittee

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  Feb 2, 2022 (Vice President Ortiz)
• Joint Legislative Advisory Committee (JLAC): Feb 16, 2022 (Vice President Ortiz)
• Budget Study Committee: Nov 17, 2021 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  Nov 30-Dec 1, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  Dec 2 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Nov 17, 2021 (Trustee Kamei)
• Head Start Policy Council: Nov 16, 2021 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  Dec 3, 2021  (Trustee Chon)
• Strong Start Coalition: Oct 12, 2021 (Trustee Sreekrishnan)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

• Annual Visits to Charter Schools

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (2) employees.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent Educational Services

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

• Program Information Report 2020-21 (PIR) - August 2021
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   
• Financial Report – HS Basic/EHS Basic Total Grant Award – July and August 2021
  Provides the status of program budget and financial oversight
   
• In-Kind Contribution Required – July and August 2021
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   
• Administration Cost Limitation –July and August 2021
  Limits the amounts of funds charged as development and administrative costs to 15%
   
• Purchase Card Summary –August 2021
  Serves as an oversight check of program expenses
   
• California Child Food Program Summary Reports (USDA) – August 2021
  Serves as an oversight check of program expense
   
• Enrollment Report –August 2021
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for November 17, 2021.