Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

Directions-Public-Comment__Spanish.pdf (97 KB) Directions-Public-Comment_English.pdf (125 KB)​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.8.3 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Jose Garcia, a Paraeducator for the Special Education Department at Santa Clara County Office of Education (SCCOE) is being honored as the Employee of the Month for the month of November.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On November 4, the U.S. Secretary of Education honored the recipients of the 2021 Terrel H. Bell Awards for Outstanding School Leadership at the National Blue Ribbon Schools awards ceremony. Dr. TJ Owens Gilroy Early College Academy Principal, Sonia Flores was selected among eight school leaders from the 2021 cohort of National Blue Ribbon Schools. The U.S. Department of Education, together with the National Association of Elementary School Principals, the Association for Middle-Level Education, and the National Association of Secondary School Principals, bestows the Terrel H. Bell Award to exemplary leaders who have transformed their schools. Terrel H. Bell founded the National Blue Ribbon Schools Program in 1982 to recognize great American schools and school leaders. Principal Flores was chosen for her commitment to inclusivity, collaboration, and student success.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

A Proclamation in recognition of Unite Summit Day.  Unite Summit Day, December 3, 2019, is the day the educators' union for Summit Public School was formally recognized.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: Orchard School District, Desired District: Santa Clara Unified School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4):  2 cases

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #7 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Special Board meeting of October 2, 2021 (#2288-S1)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Regular Board meeting of October 6, 2021 (#2289)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donation is an ongoing monthly donation made to the Santa Clara County Office of Education:

Fiscal Implications

The above donation will be accepted for the Special Education department.

Student Impact

The above donation will provide support for students in Special Education. The funds that were donated from this trust will be put toward the benefit of all students in the SCCOE Special Education program.The intent is to specifically focus on opportunities that will allow students to be visible members of our community, participate and engage in public spaces, increase life skills, as well as engage parents in the education of their students. The donation will be utilized over multiple years and will supplement activities that cannot be funded through other means. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donations were made to the Santa Clara County Office of Education:

Fiscal Implications

The above donations will be accepted for the School Climate - Leadership Instructional Services, Educator Preparation Programs, and Special Education.

Student Impact

The above donations will be used to support the Parent Engagement Program's Fall 2021 Family Engagement Symposium "Building Foundations for Families to Thrive." It will also be utilized by the Parent Engagement Program who will train parent leaders to facilitate book clubs in partnership with Silicon Valley Reads in 2022. The Educator Preparation Programs will use the donation to help administrators with their tuition to attain their credentials.  The Tabata Trust donation will be put toward the benefit of all students in the SCCOE Special Education program. These programs ultimate goal is to provide high quality education to students. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

December 2nd is recognized as National Special Education Day. This day celebrates the 49th anniversary of the nation’s first special education law as the Individuals with Disabilities Act (IDEA) was signed on December 2, 1972. The IDEA law makes a free appropriate public education (FAPE) available to eligible children with disabilities throughout the nation and ensures special education and other related services be made available to the students.

Student Impact

The Santa Clara County Office of Education (SCCOE) is committed to improving student equity and access to high quality education, regardless of student’s ability or disability. The SCCOE Special Education Department partners with the county's schools to serve students with disabilities from birth to age 22 and provides services to students with disabilities attending court schools, community schools and pediatric-skilled nursing facilities.  The SCCOE also operates the Inclusion Collaborative with a mission to promote a culture that values all children by strengthening, sustaining, and ensuring inclusive practices regardless of a student’s ability or disability.

Background

Each year, member boards elect and/or appoint representatives from 21 geographic regions to the California School Boards Association's (CSBA) Delegate Assembly.  The region 20 county Delegate Assembly and California County Boards of Education (CCBE) Board of Directors position is currently held by Trustee Rosemary Kamei whose term will end March 31, 2022.  Since there is only one county office in region 20, the Santa Clara County Board of Education (SCCBOE) must vote to either re-appoint Trustee Kamei or appoint another Trustee from the SCCBOE to serve on the CSBA's Delegate Assembly and CCBE's Board of Directors for a two-year term beginning April 1, 2022 through March 31, 2024. 

The Delegate Assembly is a vital link in the association's governance and sets the general policy direction for the association.  Working with local districts, county offices, the Board of Directors, and Executive Committee Delegates ensure that the association promotes the interests of school districts and county offices of education throughout the state.  There are two required Delegate Assembly meetings each year.  In 2022, the first meeting will be May 21-22 in Sacramento and the second one will be Nov 29-30 in San Diego.

Required Action

Re-appoint Trustee Kamei, or appoint another Trustee of the County Board of Education to serve as the representative to the CSBA Delegate Assembly and the CCBE Board of Directors.

Committees that have met after the October 6 board meeting are:

• Budget Study Committee
• Head Start Policy Council
• Strong Start Coalition

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  Feb 2, 2022 (Vice President Ortiz)
• Joint Legislative Advisory Committee (JLAC): Feb 16, 2022 (Vice President Ortiz)
• Budget Study Committee: Jan 19, 2022 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  Nov 30-Dec 1, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  Dec 2 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Jan 26, 2022 (Trustee Kamei)
• Head Start Policy Council: Jan 18, 2022 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  Dec 3, 2021  (Trustee Chon)
• Strong Start Coalition: Dec 14, 2021 (Trustee Sreekrishnan)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

The Educational Services Division staff will give a presentation on the Alternative Education Department.  The purpose of this presentation is to provide the Board with program information, an update of the status of key initiatives for the 2021-2022 school year, and to share the impact of our programs on students.

Student Impact

The Alternative Education Department provides educational programs for students under court supervision, and who are expelled or who are deficient in credits and have experienced challenges in matriculation in the traditional school settings.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
 

Background

The Educator Effectiveness funding may be used to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff to promote educator equity, quality, and effectiveness. The SCCOE will receive $2,493,104.00.  The funds must be spent on specific professional learning priority areas during the 2021–2026 fiscal years.

The funding will be allocated to the following professional learning focus areas:

1. Coaching and mentoring of staff serving in an instructional setting and beginning teacher or administrator induction, including, but not limited to, coaching and mentoring solutions that address a local need for teachers that can serve all pupil populations with a focus on retaining teachers, and offering structured feedback and coaching systems organized around social-emotional learning, including, but not limited to, promoting teacher self-awareness, self-management, social awareness, relationships, and responsible decision making skills, improving teacher attitudes and beliefs about one’s self and others, and supporting learning communities for educators to engage in a meaningful classroom teaching experience.
    
2. Programs that lead to effective, standards-aligned instruction and improve instruction in literacy across all subject areas, including English language arts, history-social science, science, technology, engineering, mathematics, and computer science.
    
3. Strategies to implement social-emotional learning, trauma-informed practices, suicide prevention, access to mental health services, and other approaches that improve pupil well-being.
    
4. Practices to create a positive school climate, including, but not limited to, restorative justice, training around implicit bias, providing positive behavioral supports, multitiered systems of support, transforming a schoolsite’s culture to one that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation.
    
5. Strategies to improve inclusive practices, including, but not limited to, universal design for learning, best practices for early identification, and development of individualized education programs for individuals with exceptional needs.
    
6. Instruction and education to support implementing effective language acquisition programs for English learners, which may include integrated language development within and across content areas, and building and strengthening capacity to increase bilingual and biliterate proficiency.

Fiscal Implications

SCCOE will receive $2,493,104.00 to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff.  

Student Impact

Educator Effectiveness funds directly impact all SCCOE students. These funds will be used to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff who work directly with students in all of our programs.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

Annual Charter Schools Teacher Credentials Review

An update will be provided on the annual teacher credential review for SCCBOE authorized charter schools.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On October 6, 2021 the Policy Subcommittee met and approved revisions to BP 5145.9 Hate Motivated Behavior.

BP 5145.9 Hate Motivated Behavior

Revised policy based on CSBA guidance for County Offices addresses the County Board’s commitment to a respectful, inclusive, and safe learning environment. Revised policy moves language around collaboration, complaint processes, and prevention strategies to new Superintendent's Policy. Policy also includes requirement of posting in a prominent section of the SCCOE web page. 

Superintendent's Policy attached for reference purposes.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On October 6, 2021 the Policy Subcommittee met and approved revisions to BP 6020 Parent Involvement.

BP 6020 Parent Involvement

Policy updated to reflect current USC – Title 20 and relevant education code as well as to align with current practice. Language added to include family members as part of the engagement process. Additional language added to state that the engagement plan shall be done in conjunction with the SCCOE's local control and accountability plan (LCAP). Policy renamed Parent and Family Engagement.

New Superintendent's Policy attached for reference purposes.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
 

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

• Program Information Report 2020-21 (PIR) -September 2021
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   
• Financial Report – HS Basic/EHS Basic Total Grant Award – September 2021
  Provides the status of program budget and financial oversight
   
• In-Kind Contribution Required – September 2021
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   
• Administration Cost Limitation – July & September 2021
  Limits the amounts of funds charged as development and administrative costs to 15%
   
• Purchase Card Summary –September 2021
  Serves as an oversight check of program expenses
   
• California Child Food Program Summary Reports (USDA) –September 2021
  Serves as an oversight check of program expense
   
• Enrollment Report –September 2021
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

Per Board Policy BP 3312 (a) contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.

For your information, the table below lists the contracts processed from July 1, 2021 - September 30, 2021.

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

• Bid: A competitive process in which a public entity publishes bid specifications and bidders submit proposals. In the competitive bid process a contract must be awarded to the lowest bidder.
• Request for Proposal (RFP): A public entity asks vendors to submit their own proposals as long as they meet certain general requirements. The contract award is based on expertise and established evaluation criteria in the RFP.
• Request for Quote (RFQ): Informal process under the bid threshold where a public entity asks vendors to submit their own proposals as long as they meet certain scope of work requirements. The contract award is based on price, expertise and overall proposal evaluation.
• Best Source Justification: A public entity selects services from a contractor that is deemed to be a "best source” as demonstrated by specific expertise; experience in providing such services; and the quality, cost, timeliness, and availability of such services.
• Sole Source Justification: A public entity contracts for goods or services with a contractor that is the only source of those items.

Fiscal Implications

Funding has been designated to pay for the anticipated expenditures associated with these contracts. 

Student Impact

Students throughout the County of Santa Clara will directly benefit from these contracted services.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

Per Board Policy BP 3100, budget amendments shall be submitted for County Board approval when the state budget is adopted, collective bargaining agreements are accepted, SCCOE income declines, increased revenues or unanticipated savings are made available to the SCCOE, or program proposals are significantly different from those approved during budget adoption. 

Budget revisions (amendments) are typically presented to the County Board monthly with exception to October, January, and June of each year as more time is needed to compile information for first and second interim, and fiscal year-end reporting periods.

For the first interim reporting period, budget revisions for the month of October 2021 will be presented to the Board at the December 15, 2021 board meeting.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (2) employees.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: CPI increase

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

Per Education Code §1240(F)(i), the County Superintendent submitted this annual report to the governing board of each school district, the County Board of Education, and the Santa Clara County Board of Supervisors reflecting the findings of the 42 schools in 10 school districts that were subject to instructional materials and facilities monitoring in the fall of 2021.

Student Impact

Santa Clara County Office of Education's Williams visits ensure that Santa Clara County's students have access to textbooks and instructional materials, clean, safe, and functional school facilities, and appropriately certificated and assigned teachers.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer  

Jas Sohal, Manager-Purchasing Services

Background

Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.

Fiscal Implications

The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

No Williams complaints were received during the July 1 – September 30, 2021, reporting period.

Student Impact

The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide our students a quality education that encompasses all of these areas. No complaints were filed this quarter.

The next Santa Clara County Board of Education regular meeting is scheduled for December 15, 2021.