Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID: 968 0184 7827

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

Directions-Public-Comment__Spanish.pdf (97 KB) Directions-Public-Comment_English.pdf (125 KB)​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.9.1 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda includes pulling items from consent action for discussion or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Jose Garcia, a Paraeducator for the Special Education Department at Santa Clara County Office of Education (SCCOE) is being honored as the Employee of the Month for the month of January.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

January is Board Appreciation month. We thank the members of the Santa Clara County Board of Education for their leadership and service to the community. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

Education Code Section 41020.3 states that by January 31 of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue.

In accordance with Board Policy (BP) 3460(a) and Education Code 41020.3, an annual audit of the financial records of the Santa Clara County Office of Education (SCCOE) was conducted for the fiscal year ended June 30, 2021.

The independent auditor will be present to present the audit report to the County Board and the County Board shall have an opportunity to ask questions. 

The auditors issued an opinion that the financial statements are presented fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Santa Clara County Office of Education as of June 30, 2021, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID:  968 0184 7827   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 2 cases

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #8 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Regular Board meeting of December 15, 2021 (#2291)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On October 6, 2021 the Board Policy Subcommittee met and approved the revisions to Board Policy 5145.9. This policy was brought to the Board on November 17, 2021 for first reading. 

BP 5145.9 Hate Motivated Behavior

Revised policy based on CSBA guidance for County Offices addresses the County Board’s commitment to a respectful, inclusive, and safe learning environment. Revised policy moves language around collaboration, complaint processes, and prevention strategies to new Superintendent's Policy. Policy also includes requirement of posting in a prominent section of the SCCOE web page. 

Superintendent's Policy attached for reference purposes.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On October 6, 2021 the Board Policy Subcommittee met and approved the revisions to Board Policy 5145.9. This policy was brought to the Board on November 17, 2021 for first reading. 

BP 6020 Parent Involvement

Policy updated to reflect current USC – Title 20 and relevant education code as well as to align with current practice. Language added to include family members as part of the engagement process. Additional language added to state that the engagement plan shall be done in conjunction with the SCCOE's local control and accountability plan (LCAP). Policy renamed Parent and Family Engagement.

New Superintendent's Policy attached for reference purposes.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

Wednesday, January 13 is recognized as Korean American Day. This day commemorates the history of Korean immigration to the United States and the contributions of those of Korean and Korean American ancestry.

Student Impact

The SCCOE is committed to providing quality support to school districts, schools, students, and communities. The SCCOE continues to support the Asian American and Pacific Island community within the organization through various networks, which provide opportunities to cultivate pipelines of Asian American and Pacific Islander leaders and celebrate their lived cultures.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

From the first public schoolhouse in an old church in San Francisco in 1850, boards of education have grown to oversee more than 1,000 school districts and county offices of education in California. This January, during School Board Recognition Month, Santa Clara County Office of Education salutes local educational agency boards and encourages communities around California to do the same.

Student Impact
Trustees provide critical support for California’s 6 million public school students. School board members continue to advocate to best serve the students in our community every day. Local school board members are committed to children and believe that all children can be successful learners and that the best education is tailored to the child’s individual needs. School board members work closely with parents, educational professionals, and other community members to create the healthiest environments possible where all students can thrive

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

The California Department of Education requires all California public & nonpublic, nonsectarian schools annually to provide information to the community to allow public comparison of schools for student achievement, environment, resources and demographics.

Student Impact

The School Accountability Report Card (SARC) provides parents, students, and community members the opportunity to view last year’s annual data in comparison to county and state averages.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donations were made to the Santa Clara County Office of Education:

Fiscal Implications

The above donations will be accepted for Youth Health and Wellness, Teacher Recognition Event, and Special Education.

Student Impact

The above donations will be used to support the SCCOE Health and Wellness Youth Advisory Group with activities and therapy. The Teacher Recognition Event donation will be used to support the production and awards utilized at the event gala. Teachers are recognized for their contributions and their role in helping youth succeed. The 24" seated tricycle donated to Special Education will assist students with adapted physical education.  

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

This report reflects budget revisions for the month of December 2021. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of December 2021, expenditure budgets were increased by $523,258; revenue was increased by $723,258 and fund balance was increased by $200,000.

Fiscal Implications

Restricted revenue in the amount of $539k was allocated to support the following initiative:

• $539k Child Care Initiative Project (CCIP) Expansion grant (one-time funding) from the California Department of Social Services (CDSS) to support: 1) the recruitment of individuals interested in obtaining a family child care provider license to increase the supply of child care in home settings with additional emphasis placed on family child care providers who will provide care for infants and toddlers and 2) provide support to child care providers that have closed due to the pandemic that would like to reopen. 

Student Impact

Students throughout the County of Santa Clara will directly benefit from increased access to quality Family Child Care Home Providers.

Requested Action

Approve the Budget Revisions for the Month of December 2021.

Committees that have met after the December 15, 2021 board meeting are:

• Budget Study Committee, Jan 19
• Head Start Policy Council, Jan 18
• Silicon Valley Reads, Jan 10

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  Feb 2, 2022 (Vice President Chon)
• Joint Legislative Advisory Committee (JLAC): Feb 16, 2022 (President Ortiz)
• Budget Study Committee: Mar 16, 2022 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:   May 21-22, 2022 (Trustee Kamei)
• California County Boards of Education (CCBE) May 21, 2022 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Jan 26, 2022 (Trustee Kamei)
• Head Start Policy Council: Feb 15, 2022 (Vice President Chon)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  May 6, 2022  (Vice President Chon)
• Strong Start Coalition: Feb 8, 2022 (Trustee Sreekrishnan)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

• Summit Public Schools

  Staff will provide an update on Summit Public Schools.

• Voices:  Mt. Pleasant

  Staff will provide an update on Voices: Mt. Pleasant.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (2) employees.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim Promotion (temporary only)

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: CPI Increase

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board President will present the appointments to the County Board Committees for the 2022 calendar year.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

No Williams complaints were received during the October through December 2021 reporting period.

Student Impact

The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide students a quality education that encompasses all of these areas. No complaints were filed this quarter.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

• Program Information Report 2020-21 (PIR) -November 2021
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   
• Financial Report – HS Basic/EHS Basic Total Grant Award – November 2021
  Provides the status of program budget and financial oversight
   
• In-Kind Contribution Required – November 2021
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   
• Administration Cost Limitation – July & November 2021
  Limits the amounts of funds charged as development and administrative costs to 15%
   
• Purchase Card Summary –November 2021
  Serves as an oversight check of program expenses
   
• California Child Food Program Summary Reports (USDA) –November 2021
  Serves as an oversight check of program expense
   
• Enrollment Report –November 2021
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for February 2, 2022.