Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID: 968 0184 7827

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

To Provide Comment

​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.9.7 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

As part of our Student Recognition Program, The Santa Clara County Board of Education takes time throughout the year to recognize students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.

Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID:  968 0184 7827   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

In accordance with SCCBOE bylaws, periodic trainings are provided for the board members. Kathryn Meola and Mike Ambrose from AALRR will provide the SCCBOE with a training regarding Ethics and Conflicts of Interests. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of two students, resident district: Morgan Hill Unified School District, desired district: Campbell Union High School District.

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #7 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely. On October 6, 2021, November 17, 2021, December 15, 2021, January 19, 2022, February 2, 2022, February 16, 2022, and March 2, 2022 the Santa Clara County Board of Education passed Resolution No. 2289-5 authorizing virtual board meetings pursuant to AB 361.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Regular Board meeting of March 2, 2022 (#2295)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

April 18-24 is National Environmental Education Week - the nation’s largest celebration of environmental education. National Environmental Education Week brings together educators, students, government agencies, businesses, communities, non-profit organizations, and others to inspire and promote environmental learning and stewardship of land, air, and water. 

Student Impact

The more we understand our connection to the environment, the more the possibilities to influence how those connections impact our health and planet. Collectively, our small, individual actions add up to a big difference.  Environmental education offers countless opportunities to improve lives, protect the environment, and prepare all Americans to address critical environmental challenges ahead.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

April 10 marks the celebration of Dolores Huerta’s lifelong work. She is an American labor leader and civil rights activist. The Santa Clara County Office of Education is an organization that operates under four main principles of equity, inclusion, diversity, and partnership. As an expression of these principles, we are pleased to honor and acknowledge the life and work of civil rights leaders whose work directly impacts our student populations and community.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services

Background

The A-G Completion Improvement Grant Program provides additional supports to local educational agencies (LEAs) to help increase the number of California high school pupils, particularly unduplicated pupils, who graduate from high school with A-G eligibility requirements completed for admission to the California State University and the University of California. The grant focus areas include professional development for staff regarding the logistics of A-G coursework and implementation of Advanced Placement courses, supplemental activities that directly support students accessing A-G courses such as summer programming and after school tutoring, and funding to support students test fees. The A-G Completion Improvement grant supplements services already provided through the Local Control Accountability Plan.  Staff provided a presentation to the County Board at its March 2, 2022 meeting.

Fiscal Implications

The SCCOE will receive an estimated amount of $200,425 to be spent during the 2022–2026 fiscal years.

Student Impact

The A-G Completion Improvement Grant funds directly impact all SCCOE high school students. These funds will be used to support professional learning for counselors, administrators and teaching staff, A-G online learning platforms, and summer school.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services

Background

The Santa Clara County Office of Education (SCCOE) is eligible to apply for the annual Early Head Start-Child Care Partnership grant in the amount of $3,997,310.  SCCOE will submit its fourth year of a five-year grant application for FY 2022-23.  Funding is guaranteed for years one through five, so long as the program remains in full compliance with Head Start regulations. The program is scheduled for a federal review in program year 2022-23.

Fiscal Implications

These funds will be available July 1, 2022 through June 30, 2023.         

Student Impact

The Early Head Start-Child Care Partnership Program is federally funded to serve 175 children, ages 0-3, from very low-income families to promote school readiness and family self-sufficiency through full-day, year-round early education and care in Santa Clara County.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

This report reflects budget revisions for the month of February 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of February 2022, expenditure budgets were increased by $291,798 and revenue was increased by $291,798.

Fiscal Implications

Restricted revenue in the amount of $150k was allocated for the Youth Health and Wellness Program for the following:

• $50k Anthem Blue Cross Donation to support the SCCOE Health and Wellness Youth Advisory Group with activities and therapy.
• $100k Blue Shield of California Grant to support the development and expansion of Wellness Centers in Santa Clara County public middle and high schools and to create and distribute publications that model the purpose and best practices for successfully implementing and replicating the School Wellness Center model in other counties. 

Student Impact

Students throughout the County of Santa Clara will directly benefit from increased access to mental health and wellness resources.

Requested Action

Approve the Budget Revisions for the Month of February 2022.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

Education Code Section 1240(l)(1)(A)(B) requires that the County Superintendent submit two reports during the fiscal year to the County Board of Education.  The first report shall cover the actual revenues and expenditures of the County Office of Education for the period from July 1 through October 31, and update projections for the balance of the year.  The second report shall cover the period ending January 31, and update projections for the balance of the year.  Both reports shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported.  As part of each report, the County Superintendent shall certify in writing whether or not the County Office of Education is able to meet its financial obligations for the remainder of the fiscal year, based on current forecasts, for two subsequent fiscal years. 

This Second Interim Financial Report, following the Standards and Criteria as set forth by the State of California, reports that the Santa Clara County Office of Education is able to maintain a Positive Certification as to its financial condition.

Requested Action

Recommend acceptance of the 2021-22 Second Interim Financial Report.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

This report reflects budget revisions for the month of January 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of January 2022, expenditure budgets were increased by $4,234,716; revenue was increased by $5,456,086 and fund balance was increased by $1,221,370.

Fiscal Implications

Restricted revenue in the amount of $2.5 million was allocated for the Educator Effectiveness Grant and $1.6 million for COVID Mitigation Counties funding to support in-person instruction for Alternative Education and Opportunity Youth Academy (OYA).

Student Impact

Students in the Alternative Education program and Opportunity Youth Academy (OYA) will benefit from quality in-person instruction.

Requested Action

Approve the Budget Revisions for the Month of January 2022.

Committees that have met after the March 2, 2022 board meeting are:

• Budget Study Committee
• Head Start Policy Council
• Strong Start Coalition

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  April 6, 2022 (Vice President Chon)
• Joint Legislative Advisory Committee (JLAC): April 20, 2022 (Trustee Rossi)
• Budget Study Committee: May 18, 2022 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:   May 21-22, 2022 (Trustee Kamei)
• California County Boards of Education (CCBE) May 22, 2022 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  March 23, 2022 (Trustee Kamei)
• Head Start Policy Council: April 26, 2022 (Vice President Chon)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  May 6, 2022  (Vice President Chon)
• Strong Start Coalition: April 12, 2022 (Trustee Sreekrishnan)
• Silicon Valley Reads:  April 2022/TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

• Summit Public Schools
• An update will be provided on Summit Public Schools.
•  
• Voices College-Bound Language Academies

An update will be provided on Voices College-Bound Language Academies.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

• Program Information Report 2020-21 (PIR) -January 2022

 Provides information on progress of services provided to children and families to meet required timelines as per specific   indicators and thresholds

• Financial Report – HS Basic/EHS Basic Total Grant Award – January 2022

 Provides the status of program budget and financial oversight

• In-Kind Contribution Required – January 2022

 Indicates the progress of required matching contribution required by grant ($6,676,866)

• Administration Cost Limitation – July & January 2022

 Limits the amounts of funds charged as development and administrative costs to 15%

• Purchase Card Summary –January 2022

 Serves as an oversight check of program expenses

• California Child Food Program Summary Reports (USDA) –January 2022

 Serves as an oversight check of program expense

• Enrollment Report –January 2022

 Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (3) employees.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim Promotion (temporary only)

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: CPI Increase

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

The next Santa Clara County Board of Education regular meeting is scheduled for April 6, 2022.