Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID: 968 0184 7827

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

To Provide Comment

​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.10.1 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

As part of our Student Recognition Program, the Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.

Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Model SARB Recognition Program identifies outstanding results-based school attendance improvement programs that provide comprehensive services to high-risk youth with school attendance or school behavior.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID:  968 0184 7827   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, resident district: San Jose Unified School District, desired district: Campbell Union High School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, resident district: San Jose Unified School District, desired district: Los Gatos-Saratoga Union High School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH COUNTY SUPERINTENDENT OF SCHOOLS -- Threat to Public Services or Facilities (Government Code Section 54957(a)):

The Board will meet in Closed Session to confer with Dr. Mary Ann Dewan, County Superintendent of Schools, and Stephanie Gomez, Chief Business Officer of the Business Facilities and Operations Division regarding the security of public buildings, essential public services, and the public’s right of access to public services or public facilities.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 3 cases

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #7 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely. On October 6, 2021, November 17, 2021, December 15, 2021, January 19, 2022, February 2, 2022, February 16, 2022,  March 2, 2022, March 16, 2022, and April 6, 2022, the Santa Clara County Board of Education passed Resolution No. 2289-5 authorizing virtual board meetings pursuant to AB 361.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Regular Board meeting of April 6, 2022 (#2297)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The month of May is recognized as National Asian-American and Pacific Islander Heritage Month to recognize and honor the contributions of Asian Americans and Pacific Islanders in the United States as designated by the United States Congress since 1992. National Asian-American and Pacific Islander Heritage Month is celebrated in May to commemorate the immigration of the first Japanese immigrants to the United States on May 7, 1843, as well as the completion of the transcontinental railroad on May 10, 1869, where Chinese immigrants played a key role in laying track and completing the historic project.

Student Impact

In Santa Clara County, Asian-Americans and Pacific Islanders make up approximately 31% of the student population and 38% of the overall population, making it the largest ethnic group in Santa Clara County.

The Santa Clara County Office of Education supports initiatives focused on bringing awareness to the importance of respecting one’s culture and identity in schools, including the “My Name, My Identity Initiative.” This initiative asks the school community to foster a welcoming atmosphere by pronouncing students’ names correctly, thereby honoring the individual student and creating a sense of belonging.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The month of May is recognized as National Mental Health Awareness month to raise awareness about the importance of mental health and wellness, expand knowledge of the available services and sport for youth in Santa Clara County and reduce the stigma associated with mental health.

Student Impact

Recognizing the mental health needs of youth, the Santa Clara County Office of Education established wellness centers and programs in schools throughout Santa Clara County in partnership with the County of Santa Clara, community partners, and local school districts.

The Santa Clara County Office of Education encourages activities related to raising awareness during mental health awareness month, including parent and teacher conversations with students, removing stigma around receiving services, sharing resources and encouraging peer-to-peer discussions.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

May is National Foster Care Month, a campaign established to recognize the importance of collaborative relationships among community organizations working to support youth in foster care programs. It is also a time to acknowledge 463,000 American children and youth in foster care and the family members, foster parents, volunteers, mentors, child welfare professionals, and policymakers who help them find permanent homes and connections.

Student Impact

The Santa Clara County Office of Education (SCCOE) is committed to improving the academic and social-emotional outcomes of foster youth, as established in Strategic Action Four of the 2018-2019 Fiscal Year Strategic Plan. By providing assistance and training to local education agencies (LEAs), the SCCOE Foster Foster & Homeless Youth Services connects school districts and community partners and keeps them abreast of educational law that protects youth who are in foster care and experiencing homelessness.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On October 6, 2021 the Policy Subcommittee met and approved deletion of BB 9150 Student County Board Members. This bylaw was brought to the Board on April 6, 2022 for first reading.

BB 9150 Student County Board Members

Recommend deletion of bylaw as it does not align with new law. New bylaw drafted to address new law establishing a framework for students to participate in educational governance. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On October 6, 2021 the Policy Subcommittee met and approved new BB 9150 Student Board Members of the Santa Clara County Board of Education. This bylaw was brought to the Board on April 6, 2022 for first reading.

BB/Exhibit 9150 Student Board Members of the Santa Clara County Board of Education

New bylaw reflects new law (AB 824) which permits a county board of education that maintains a high school to include, at its discretion, a student board member position on the county board and requires the county board to include a student board member when the county board is petitioned by students of a high school of the SCCOE. Bylaw includes material regarding course credit and reimbursement for a student board member, lack of liability of a student board member for acts of the county board, student petitions to request the appointment of a student board member, choosing or selecting a student board member, the roles and responsibilities of a student board member, training, appointment of alternate student board member, and the elimination of a student board member position. The term of a student board member is one year. New law effective January 1, 2022 and must be implemented by July 1, 2023.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background
The week of May 15–21, 2022 is recognized as Classified School Employee Week by the Santa Clara County Office of Education. The California Legislature has named the third full week of May as Classified School Employee Week for their contributions made to students and learning institutions.

Student Impact

Classified school employees are an integral part of the educational system and their impact on student outcomes is vast. Classified school employees run the gamut from paraprofessionals to business services to transportation and facilities. These are the employees that ensure students and staff have safe and healthy learning/working environments and that all the necessary resources and tools are available.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donation was made to the Santa Clara County Office of Education:

Fiscal Implications

The above donation will be accepted for Special Education.

Student Impact

This donation will be put toward the benefit of all students in the SCCOE Special Education program. The program's goal is to provide high quality education to students. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Niti Sharma, Director, Internal Business Services

Background

This report reflects budget revisions for the month of March 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of March 2022, expenditure budgets were increased by $264,742; revenue was increased by $122,229 and fund balance decreased by $142,513.

Restricted revenue in the amount of $278K was allocated to support the following initiatives:

• $228K for Every Student Succeeds Act (ESSA) – Comprehensive Support and Improvement (CSI) for County Offices of Education for the purposes of supporting the statewide system of support and technical assistance for Local Educational Agencies (LEAs) in the county that serve schools meeting the criteria for comprehensive support and improvement.
• $50K for the County of Santa Clara to provide community success college programming.

Student Impact

Students throughout the County of Santa Clara will have access to high quality education and resources that promote college readiness.

Requested Action

Approve the Budget Revisions for the Month of March 2022.

Committees that have met after the April 6, 2022 board meeting are:

• Joint Legislative Advisory Committee
• Strong Start Coalition

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  May 4, 2022 (Vice President Chon)
• Joint Legislative Advisory Committee (JLAC): September 21, 2022 (Trustee Rossi)
• Budget Study Committee: May 18, 2022 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:   May 21-22, 2022 (Trustee Kamei)
• California County Boards of Education (CCBE) May 22, 2022 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  TBD, 2022 (Trustee Kamei)
• Head Start Policy Council: April 26, 2022 (Vice President Chon)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  May 6, 2022  (Vice President Chon)
• Strong Start Coalition: May 10, 2022 (Trustee Sreekrishnan)
• Silicon Valley Reads:  April 2022/TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

No Williams complaints were received during the January through March  2022 reporting period.

Student Impact

The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide our students a quality education that encompasses all of these areas. No complaints were filed this quarter.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

Summit Public Schools

An update will be provided on Summit Public Schools.

Discovery Charter Schools

An update will be provided on Discovery Charter Schools.

Voices College-Bound Language Academies: Mount Pleasant

An update will be provided on Voices Mount Pleasant.

2021-22 Annual Visits

An update will be provided on the annual visit process.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On April 6, 2022 the Policy Subcommittee met and approved revisions to BP 6143 Courses of Study.

BP 6143 Courses of Study

Policy updated to expand student characteristics, include language regarding rigorous academic curriculum that integrates academic and career skills, and clarify a-g requirements.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

• Program Information Report 2020-21 (PIR) -February 2022
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds

• Financial Report – HS Basic/EHS Basic Total Grant Award – February 2022
  Provides the status of program budget and financial oversight

• In-Kind Contribution Required – February 2022
  Indicates the progress of required matching contribution required by grant ($6,676,866)

• Administration Cost Limitation – July & February 2022
  Limits the amounts of funds charged as development and administrative costs to 15%

• Purchase Card Summary –February 2022
  Serves as an oversight check of program expenses

• California Child Food Program Summary Reports (USDA) –February 2022
  Serves as an oversight check of program expense

• Enrollment Report –February 2022
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer

Jas Sohal, Manager-Purchasing Services

Background

Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.

Fiscal Implications

The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste. This report also includes items donated to RAFT by Special Education and Alternative Education. 

The next Santa Clara County Board of Education regular meeting is scheduled for May 4, 2022.