Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID: 968 0184 7827

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

To Provide Comment

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Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.10.4 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

As part of our Student Recognition Program, The Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.

Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

Norman Mineta, a San Jose native, was a champion for civil liberties and social justice. He broke racial barriers as a civil servant at both the local and national levels; representing San Jose as both a City Council Member and as mayor.

Student Impact

This proclamation celebrates the life of Norman Mineta and the civil liberties and social justice that he championed. Uplifting the celebration of his life helps to educate the students of Santa Clara County on the importance of civic engagement, diversity, inclusion, and equity.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The California Pivotal Practice (CAPP) Program is being utilized by California in 2022 in place of the California Distinguished Schools (DS) Program. Due to the Coronavirus Disease 2019 (COVID-19) pandemic, state law has suspended the reporting of state and local indicators on the 2020 and 2021 California School Dashboard (Dashboard).

California is recognizing districts and elementary and middle and high schools that have completed an Online Application highlighting a pivotal practice that they implemented during the 2020–21 school year when California required schools to offer distance learning due to the COVID-19 pandemic. Nine school districts and 10 schools within Santa Clara County were CAAP award winners.

The 12 schools from Santa Clara County included Sherman Oaks Elementary, Evergreen Valley High, Union Middle, Dr. TJ Owens Gilroy Early College Academy, Sunrise Middle, Rocketship Academy Brilliant Minds, Rocketship Alma Academy, Rocketship Discovery Prep, Rocketship Los Suenos Academy, Rocketship Mateo Sheedy Elementary, Rocketship Rising Stars, and Rocketship Si Se Puede Academy.

The nine districts recognized were Berryessa Union School District, Campbell Union High School District, Campbell Union School District, Gilroy Unified School District, Los Altos School District, Luther Burbank School District, Milpitas Unified School District, Mountain View Whisman School District, and Saratoga Union School District.

Student Impact

The California Pivotal Practice Awards are honoring schools and districts that made a significant impact in the 2020-21 school year in the following categories: Student Engagement; Distribution of Technology; Nutrition Services; Social Emotional Well-Being of Students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Classified School Employees of the Year (CSEY) Program highlights contributions of classified school employees who support the education of California’s more than six million public school students from preschool through grade twelve. The CSEY Program pays tribute to the tireless efforts of our states outstanding classified school employees. From school bus drivers to cafeteria workers to instructional aides, these employees are the unsung heroes who play key roles in creating a school environment that contributes to the whole child by promoting student achievement, safety, and health.

The eight 2022 Classified School Employees of the Year for Santa Clara County are as follows:

Marie Boxill

Adult Education Aide

​Campbell Union High School District

​Alan Chase

​Computer/Communication Tech II

​Campbell Union High School District

​​Trudy Martinez

Family Case Manager

​Mt. Pleasant Elementary School District

Sharon Myers​

Administrative Assistant

​Moreland School District

​​Thanh Nguyen

Child Nutrition Assistant II

​Alum Rock Union School District

​Carlos Tripodi

Translation Technician

​Alum Rock Union School District

Jon Willard

​Facilities Maintenance & Construction Coordinator

​Santa Clara County Office of Education

​Dee Wilson

​Bus Driver/Lead Scheduler

​Santa Clara County Office of Education

The nominees and awardees will be recognized at a special virtual reception on June 15, 2022 at 4:00PM.

Student Impact

While the student impact may not always be seen from an outside point of view, student outcomes are directly linked to the important role classified school employees play. 

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID:  968 0184 7827   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION  Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 1 case

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #7 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely. On October 6, 2021, November 17, 2021, December 15, 2021, January 19, 2022, February 2, 2022, February 16, 2022, March 2, 2022, March 16, 2022, April 6, 2022, April 20, 2022, and May 4, 2022 the Santa Clara County Board of Education passed Resolution No. 2289-5 authorizing virtual board meetings pursuant to AB 361.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Regular Board meeting of May 4, 2022 (#2299)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

Head Start/Early Head Start (HS/EHS) programs are required by federal regulations to conduct an annual self-assessment of all component areas and submit an action plan for areas of improvement to the Administration for Children and Families (ACF). The Head Start/Early Head Start Self-Assessment Action Plan needs approval from the Board of Education and the Head Start Policy Council.  Please see attached HS/EHS Self-Assessment Action Plan.

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Whenever a school board election is scheduled to be held on the same day and in the same territory (or in territory that is part of the same) as elections of other political subdivisions, the election may be either completely or partially consolidated with other elections.

The attached resolutions requests that the Board of Supervisors of Santa Clara County and Santa Cruz County completely consolidate the November 8, 2022 County Board of Education election with other elections.

Fiscal Implications

The County Registrar of Voters for Santa Clara County estimates the cost for the County Board of Education election to be approximately $1,499,196 (this does not include the candidate statement costs or the expected election cost increase). The Santa Cruz Elections Department estimates the cost of the County Board of Education election for the portion of Trustee Area 2 that falls within Santa Cruz County to be approximately $9,500-$15,000 (this estimate does not include the cost of the candidate statement).

If the County Board of Education election is not consolidated with other elections, a special election will have to be conducted for the County Board of Education. Special election costs charged to the County Office of Education would be considerably higher than consolidated costs.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

Juneteenth, also known as “Juneteenth Independence Day,” “Freedom Day” or “Emancipation Day,” has been celebrated as a historical time in American history since 1865. Juneteenth commemorates African American freedom from slavery. Honoring this day, more than 150 years later, helps us learn our history and better understand the experiences of African Americans who shaped this nation.

Student Impact

The SCCOE acknowledges the historical relevance of this significant event and the generational trauma that accompanies being subject to racism, discrimination, and prejudice as a barrier to positive well-being, economic opportunity, and academic achievement. The SCCOE remains committed to inspire equity, create alliances, celebrate diversity, and establish safe environments in our schools and communities throughout the county.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

June is nationally recognized as Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ) Pride Month, highlighting the work to achieve equal justice and equal opportunity for LGBTQ Americans. June 2022 marks the 53rd anniversary of the Stonewall uprising in New York City, which sparked the gay rights movement.

Harvey Milk was the first openly gay elected official in the history of California and, at the time of his death, the most recognized political advocate for LGBTQ rights in the United States. California recognizes Harvey Milk Day on May 22nd.

Student Impact

The SCCOE acknowledges the historical relevance of these two significant recognitions. SCCOE remains committed to inspire equity, create alliances, celebrate diversity, and establish safe environments in our schools and communities throughout the county.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Niti Sharma, Director, Internal Business Services

Background

This report reflects budget revisions for the month of April 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of April 2022, expenditure and revenue budgets were increased by $2,859,984.

Fiscal Implications

Restricted revenue in the amount of $2.4M was allocated to support the following initiatives:

• $231K for Public Charter Schools Grant Program (PCSGP) to create high quality charter schools that will provide public school choice to students.
• $509K for Assembly Bill 130 (AB-130) Foster Youth Direct Services grant to provide direct services to foster youth including, but not limited to, tutoring, mentoring, counseling, and direct interventions such as learning recovery, and the social and emotional needs of pupils in foster care enrolled in kindergarten or grades 1 to 12, inclusive.
• $1.7M for K-12 Strong Workforce Program (SWP) Pathway Improvement grant is continued grant funding to help increase equitable access and participation of under-represented students with college and career across the districts.

Student Impact

Students throughout the County of Santa Clara will directly benefit from increased access to quality education.

Requested Action

Approve the Budget Revisions for the Month of April 2022.

Committees that have met after the May 4, 2022 board meeting are:

• Budget Study Committee
• Head Start Policy Council
• Silicon Valley Reads

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  June 8, 2022 (Vice President Chon)
• Joint Legislative Advisory Committee (JLAC): September 21, 2022 (Trustee Rossi)
• Budget Study Committee: November 16, 2022 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:   May 21-22, 2022 (Trustee Kamei)
• California County Boards of Education (CCBE) May 22, 2022 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  TBD, 2022 (Trustee Kamei)
• Head Start Policy Council: June 7, 2022 (Vice President Chon)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  May 6, 2022  (Vice President Chon)
• Strong Start Coalition: June 14, 2022 (Trustee Sreekrishnan)
• Silicon Valley Reads:  April 2022/TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

• Annual Visits
• An update will be provided on the Annual Visit and Report process.
•  
• Summit Public Schools
• An update will be provided on Summit Public Schools.
•  

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

BP 0420.4 Charter Schools

Policy updated to reflect AB 130 which extends the term by two years for all charter schools whose term expires on or between January 1, 2022 and June 30, 2025 and requires, for renewals and denials, that the most recent years for which state data is available preceding the renewal or denial decision be used in determining whether specified criteria are met if the two consecutive years preceding the renewal or denial include the 2019-2020 or 2020-2021 school year. Entire policy reviewed as a whole by legal counsel with suggested clarification and clean up.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Niti Sharma, Director, Internal Business Services

Background

Per Board Policy BP 3312 (a) contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.

For your information, the table below lists the contracts processed from January 1, 2022 - March 31, 2022.

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

• Bid: A competitive process in which a public entity publishes bid specifications and bidders submit proposals. In the competitive bid process a contract must be awarded to the lowest bidder.
• Request for Proposal (RFP): A public entity asks vendors to submit their own proposals as long as they meet certain general requirements. The contract award is based on expertise and established evaluation criteria in the RFP.
• Request for Quote (RFQ): Informal process under the bid threshold where a public entity asks vendors to submit their own proposals as long as they meet certain scope of work requirements. The contract award is based on price, expertise and overall proposal evaluation.
• Best Source Justification: A public entity selects services from a contractor that is deemed to be a "best source” as demonstrated by specific expertise; experience in providing such services; and the quality, cost, timeliness, and availability of such services.
• Sole Source Justification: A public entity contracts for goods or services with a contractor that is the only source of those items.

Fiscal Implications

Funding has been designated to pay for the anticipated expenditures associated with these contracts. 

Student Impact

Students throughout the County of Santa Clara will directly benefit from these contracted services.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

• Program Information Report 2020-21 (PIR) -March 2022

Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds

• Financial Report – HS Basic/EHS Basic Total Grant Award – March 2022

Provides the status of program budget and financial oversight

• In-Kind Contribution Required – March 2022

Indicates the progress of required matching contribution required by grant ($6,676,866)

• Administration Cost Limitation – March 2022

Limits the amounts of funds charged as development and administrative costs to 15%

• Purchase Card Summary –March 2022

Serves as an oversight check of program expenses

• California Child Food Program Summary Reports (USDA) –March 2022

Serves as an oversight check of program expense

• Enrollment Report –March 2022

Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for June 8, 2022.