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Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID: 968 0184 7827

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

To Provide Comment

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Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.10.7 or as prompted. You may update via Zoom’s Download Center​.​

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​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

As part of our Student Recognition Program, The Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.

Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID:  968 0184 7827   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Santa Clara County Board of Education (County Board) and the County Superintendent of Schools (County Superintendent) support civic engagement and understand the importance of public education as foundational to our democracy. The Santa Clara County Board of Education (County Board) and the County Superintendent of Schools (County Superintendent) believe it is important to seek and consider students’ ideas, viewpoints, and reactions to education. To provide Santa Clara County Office of Education (SCCOE) high school students with opportunities for civic engagement and to provide valued input to the County Board, the County Board shall ensure inclusion of a student member (Student Board Member) upon receipt of a petition for student representation (Student Representation Petition) consistent with Education Code section 1000 (as amended by Assembly Bill 824 of 2021). 

Pursuant to BB 9150, the County Superintendent of Schools received a petition from students of the SCCOE High School programs on May, 2022. The Student Representation Petition included the signatures of not less than 10 percent of the students regularly enrolled in the SCCOE high school program.  The County Superintendent finds that the petition does comply with the BB 9150 and therefore reports to the SCCBOE that it shall now establish a seat for the Student Board Member on the SCCBOE.  

The SCCBOE shall take action to adopt the attached Resolution to Establish Student Board Member Seat on Santa Clara County Board of Education.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Pending Litigation (Government Code Section 54956.9(d)(1)):

It is the intention of the Board to meet in Closed Session to confer with Legal Counsel regarding one item of existing litigation.

Daniel Garcia v. Santa Clara County Board of Education

Santa Clara County Superior Court Case No. 22-CV-398674

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, resident district: San Jose Unified School District, desired district: Santa Clara Unified School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH COUNTY SUPERINTENDENT OF SCHOOLS -- Threat to Public Services or Facilities (Government Code Section 54957(a)):

The Board will meet in Closed Session to confer with Dr. Mary Ann Dewan, County Superintendent of Schools, and Stephanie Gomez, Chief Business Officer of the Business Facilities and Operations Division regarding the security of public buildings, essential public services, and the public’s right of access to public services or public facilities.

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director, Charter Schools

Background

On June 3, 2022, the Charter Schools Department of the Santa Clara County Office of Education received a request to materially revise the Charter for Voices College-Bound Language Academy at Morgan Hill (VMH). VMH is seeking approval to materially revise its Charter to conform with any new laws enacted since the petition was last reviewed and temporarily relocate from one physical location to three while awaiting the completion of construction on a permanent facility. The request to temporary relocate the school is for the 2022-23 and potentially the 2023-24 school years but no later than the 2024-25 school which coincides with the renewal term. VMH, initially approved as a TK-8 school on appeal from Morgan Hill Unified School District on November 19, 2014, was renewed by the Santa Clara County Board of Education in 2017-18. The school's current term expires on June 30, 2025, due to the two-year charter term extension, resulting from the COVID-19 pandemic.

California Education Code Sections 47607 and 47605 require that “no later than 60 days after receiving a petition” the County Board of Education "shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the request for material revision to the charter petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”

The Education Code further stipulates the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition.”

The complete petition is attached to this agenda and is also available for review at the following location:

https://www.sccoe.org/supoffice/charter-schools-office/Documents/petitions_renewal/Voices_Morgan_Hill_Material_Revision.pdf 

The Charter School Department provides oversight and monitoring for 22 County Board of Education-authorized charter schools.  VMH was authorized in 2014 and currently serves approximately 400 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #8 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely. On October 6, 2021, November 17, 2021, December 15, 2021, January 19, 2022, February 2, 2022, February 16, 2022,  March 2, 2022, March 16, 2022, April 6, 2022, April 20, 2022, May 4, 2022, May 18, 2022, and June 8, 2022 the Santa Clara County Board of Education passed Resolution No. 2289-5 authorizing virtual board meetings pursuant to AB 361.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

The Local Control Accountability Plan (LCAP) Federal Addendum provides an overview of the SCCOE Educational Services Division alignment of federal funds (Title I, II, III, and IV) with of Local Control Funding Formula (LCFF) goals and expenditures. The purpose of the California LCAP Federal Addendum is to address the district’s attention to: education of English Learners and (a) students experiencing homelessness, (b) parent and family engagement, (c) support for incarcerated, delinquent, and socially economically disadvantaged youth, and (d) training for highly qualified staff as defined in the Every Student Succeeds Act (ESSA).  The LCAP Federal Addendum is submitted annually to the California Department of Education after Local Governing Board approval.

Student Impact

The LCAP Federal Addendum content directly impacts the academic and social emotional needs of the SCCOE students and families. The LCAP Addendum defines district use of federal funds and their alignment with Local Control Funding Formula (LCFF) goals and funding. This alignment impacts SCCOE students through a focus on: (a) rigorous, relevant, and engaging instruction, (b) a successful transition to college and/or career, and (c) a culturally responsive and safe learning environment grounded in partnership with community and family members.  Funds also support Santa Clara County foster youth and Santa Clara County expelled youth.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

California Education Code sections 41507 and 41572 require each school to consolidate all school plans for programs funded through the Consolidated Application and Reporting System, into the School Plan for Student Achievement (SPSA).

The School Site Councils from the three Santa Clara County Office of Education’s (SCCOE) schools, (Community Schools, Court Schools, and Special Education) revised and approved their SPSAs to include updated budget information.

Student Impact
The School Plan for Student Achievement (SPSA), formerly known as the Single Plan for Student Achievement is completed annually by school sites accepting federal funds. Through an educational partner engagement process including (a) staff, (b) students, and (c) parents, each school site sets goals and budgets funds to support student achievement and student and parent engagement. SPSAs directly impact SCCOE students through a focus on: (a) programming, (b) direct service to students and parents, and (c) professional development. SPSA goals are aligned with the SCCOE LCAP goals.

Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent – Educational Services & Support Division
 

Background
The State Board of Education (SBE) approved standards for the local performance indicators that support local educational agencies (LEAs) in measuring and reporting their progress within the appropriate priority area. For each local indicator, the approved standard includes:

1. Measuring the LEA progress on local indicators based on locally available information, and
2. Reporting the results to the LEA's local governing board at a regularly scheduled meeting of the local governing board and to stakeholders and the public through the Dashboard
    

For each applicable local indicator, LEAs assign one of three performance levels:

• Met
• Not Met
• Not Met for Two or More Years
   

LEAs make the determination for each applicable local indicator by using the self-reflection tool to measure and report their progress through the Dashboard. The collection and reflection on locally available information relevant to progress on local priority areas will support LEAs in local planning and improvement efforts.  LEAs determine if they meet the adopted performance standards using a self-reflection tool. 

The Performance Standard Indicators on the self-reflection tool include Basic Services and Conditions, Implementation of State Academic Standards, Parent and Family Engagement, School Climate, Access to Broad Course of Study, Coordination of Services for Expelled Students and Coordination of Services for Foster Youth.  These priority areas are considered local indicators and will be reported as Met, Not Met, or Not Met for Two or More Years using locally available data.   

Student Impact
The Alternative Education and Special Education Departments within the Educational Services Division provide individualized educational settings for some of the most diverse students within Santa Clara County in collaboration with local districts, community partners, and county agencies. The LCAP and California School Dashboard illustrate, inform, and highlight our unique programs that ensure inclusion, equity, and high-quality education for all students in addition to Foster Youth, homeless, and expelled youth services throughout Santa Clara County.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer

Niti Sharma, Director, Internal Business Services

Background

On November 6, 2012, the voters of California approved Proposition 30, which temporarily increased the state’s sales tax and the personal income tax rates for upper-income taxpayers. Part of the revenue generated would be used to support Local Educational Agency (LEA) funding, with the remainder helping to balance the state budget.

Revenues generated from Proposition 30 are deposited into a state account called the Education Protection Account (EPA). The EPA began January 1, 2012, and continues for seven years (December 31, 2018), during the time that Proposition 30 will be effective. Proposition 55 was approved on November 8, 2016, which extends the EPA account through 2030.

Current Status

The creation of the EPA by Proposition 30 also comes with some accountability components. One requirement is having the spending plan approved by the governing board during a public meeting. Another requirement is that the LEA must publish on its website (each year) an accounting of the estimated revenue it will receive from the EPA and how much will be expended. In addition, EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs.

Enclosed is the Santa Clara County Office of Education’s estimated EPA spending plan for 2022-23.

Requested Action

Adopt the 2022-23 resolution to approve the spending plan for the Education Protection Account (EPA).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

Pursuant to Education Code (EC) 52068(b)(1), the Santa Clara County Office of Education held a public hearing  to solicit recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP).  This public hearing was held on June 8, 2022.

Current Status

The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education.  Educational partners participated in the development of the LCAP pursuant to the regulation.  The LCAP was presented to the LCAP Parent Advisory Committee,  the District English Learner Parent Advisory Committee, and the Special Education Local Plan Area pursuant to EC Section 52063.  The LCAP was posted on the SCCOE web page for public comment on May 23, 2022.

Requested Action

Adopt the 2022-2023 SCCOE Local Control Accountability Plan (LCAP).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer

Niti Sharma, Director, Internal Business Services

Background

Education Code 1622 requires that on or before July 1 of each fiscal year, the county board of education shall adopt the annual county school services fund budget. Additionally, Education Code 1040 requires the county board of education to approve the annual county school services fund budget of the county superintendent of schools. The county board of education shall not adopt the annual county school services fund budget before the county board of education adopts a local control and accountability plan (LCAP).

Pursuant to Education Code (EC) 1620 on or before July 1 of each fiscal year, the county board of education shall hold a public hearing for the county school service fund budget. The public hearing was held on June 8, 2022, and the 2022-23 County School Service Fund Budget was presented and is attached for your reference.

Since the State budget has not been approved yet, the budget is developed based on a set of assumptions, and the most up-to-date information available from the Governor's May Revise. The State is required to adopt its budget by June 15th and any changes not included in the May Revise would need to be updated in the adopted county school services fund budget within 45 days after the State Budget is signed. Additionally, the books for 2021-22 will not be closed until late August/early September and will also require adjustments be made to the adopted county school services budget at first interim in accordance with prescribed rules and regulations. 

Budget Summary

The 2022-23 County School Service Fund is comprised of unrestricted and restricted funds. Unrestricted funding is to be used for a designated purpose and restricted funding is for a specified purpose and is subject to restrictions imposed by the grantor. Total projected revenues (including Transfer-in) are approximately $284.49M and projected expenditures (including Transfer-out) are approximately $306.60M. This includes approximately $44.36M in expenditures to be returned to the state from local “excess” property taxes. This amount may change depending upon local property tax revenues. SCCOE's projected reserve for economic uncertainty is $12.26M and meets the State mandated reserve requirement of 2%, and is able to maintain the additional 2% reserve requirement as set forth by Board Policy #3100, for 2022-23 and the two subsequent fiscal years.

The 2022-23 County School Service Fund budget reflects the SCCOE is in good fiscal health, will be able to meet it financial obligations and meets all the statutory requirements for adoption.

Recommend Action

Adopt the 2022-23 County School Service Fund budget.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer

Niti Sharma, Director, Internal Business Services

Background

This report reflects budget revisions for the month of May 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of May 2022, expenditure budgets were increased by $7,294,661; revenue was increased by $7,192,670; and fund balance decreased by $101,991.

Fiscal Implications

Restricted funding in the amount of $5.77M was allocated to support the following initiatives:

• $95K for Personal Protective Equipment (PPE) - Distribution to Child Care Providers Grant to allocate, track, conduct research, train, provide required data and distribute PPE to childcare providers.
• $4.97M one-time carryover funds for Early Head Start and Head Start to fund one-time costs directly associated with alignment of the program fiscal year of May 1 - April 30 to SCCOE's July 1 - June 30 fiscal year by funding operations for the months of May and June 2022.
• $152K for A-G Completion (Access and Learning Loss Mitigation) Grant to provide expanded learning opportunities for students.
• $550K for CalHOPE Student Support Funding to provide statewide and regional support resources for educators implementing California Department of Health Care Services (DHCS) Student Support.

Student Impact

Students throughout the County of Santa Clara will directly benefit from increased access to quality education.

Requested Action

Approve the Budget Revisions for the Month of May 2022.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Anisha Munshi, Ed.D., Associate Superintendent, Professional Learning & Instructional Support Division

Background

California's historic investments in early education have created new and expanded opportunities to provide equitable learning experiences for all young students. Universal pre-kindergarten (UPK) implementation will rely on a mixed delivery system, supported by investments in universal transitional kindergarten (TK), state preschool, and expanded learning, as well as comprehensive support for multilingual learners and students with disabilities.

AB 130 established an early education initiative to expand access to classroom-based pre-kindergarten (PK) programs offered by school districts, county offices of education, or charter schools. The collaboration among county offices of education, local educational agencies, state preschool programs, expanded learning programs, community partners, and families is essential to ensure a clearly articulated preschool through third grade education system for all students.

Student Impact

The passage of AB 130 will allow universal access to full-day TK programs to all 4-year-olds at no cost to families. By ensuring that all children have access to high quality Pre-K, this bill sets up every child for success in kindergarten and beyond.

TK will be gradually phased in over the next five years, until it includes all of the state's 4-year-olds by the 2025-26 school year. By the 2025-26 school year, at full implementation, the program is expected to benefit 300,000 children.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

2021-2022 Charter Schools Data Book

Charter Schools staff has worked with the SCCBOE-authorized charter schools to  prepare and present the Charter Schools Annual Data Book.

Voices College-Bound Language Academies

Charter Schools staff will provide an update on Voices Mount Pleasant and Voices Morgan Hill.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

• Program Information Report 2020-21 (PIR) -April 2022
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds

• Financial Report – HS Basic/EHS Basic Total Grant Award – April 2022
  Provides the status of program budget and financial oversight

• In-Kind Contribution Required – April 2022
  Indicates the progress of required matching contribution required by grant ($6,676,866)

• Administration Cost Limitation –  April 2022
  Limits the amounts of funds charged as development and administrative costs to 15%

• Purchase Card Summary –April 2022
  Serves as an oversight check of program expenses

• California Child Food Program Summary Reports (USDA) –April 2022
  Serves as an oversight check of program expense

• Enrollment Report –April 2022
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Alissa Meltzer, Director, Continuous Improvement & Accountability

Background

Pursuant to EC 52066(i), County Offices of Education (COEs) must annually develop a summary of services that describe how the COE will support its districts, in general, related to continuous improvement. The report also includes more specific descriptions of the supports provided to districts indentified to receive differentiated assistance. These summaries are compiled and publicly posted by the CDE.

The statute requires descriptions in three areas:

• Describe the supports and services provided to districts as they develop and complete the Local Control Accountability Plan
• Describe supports and services for districts identified for Differentiated Assisstance.
• Describe other supports being provided to districts.

The report describes the summary of services that will be provided this year by the SCCOE and its Continuous Improvement and Accountability department under the Equity and Educational Progress Division.

Fiscal Implications

Funding for these supports and services are provided by the Statewide System of Support funding.

Student Impact

Supporting districts with continuous improvement services directly impacts students and the services that are offered to them. Through the practices of data review, root cause analysis, strategic planning, and program evaluation, districts, working with input from their communities, can better plan for robust and targeted programs to meet the needs of all students and address the ways they operationalize equity.

The next Santa Clara County Board of Education regular meeting is scheduled for July 20, 2022.