Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID: 968 0184 7827

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

To Provide Comment

​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.11.11 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D.. Assistant Superintendent, Educational Services

Background

The Santa Clara County Board of Education (County Board) and the County Superintendent of Schools (County Superintendent) believe it is important to seek and consider students’ ideas, viewpoints, and reactions to education. To provide Santa Clara County Office of Education (SCCOE) high school students with opportunities for civic engagement and to provide valued input to the County Board, the County Board agreed by policy to ensure inclusion of a student member (Student Board Member) upon receipt of a petition for student representation (Student Representation Petition) consistent with Education Code section 1000 (as amended by Assembly Bill 824 of 2021).  A petition was received and duly verified by the County Superintendent of Schools in June of 2022. Subsequently, the students of the SCCOE high school aged programs received information about the established seat and took steps to identify a student member and an alternate.

The student member and alternate are students in good academic standing and committed in writing to carrying out the responsibilities of Student Board Members by completing an affidavit which is on file in the office of the County Superintendent of Schools. 

This evening the selected student and alternate are being presented to the County Board at the regular meeting of September 21, 2022.  The Student Board Member and Alternate will be introduced to the County Board of Education. The Student Board Member is Santomy Smith and the Student Board Member Alternate is Jose Nevarez. 

The student board member term shall be for one school year commencing on October 1, 2022. The Student Board Member shall perform duties as needed within the scope of the County Board. Student Board Members will not be considered members of legislative body for purposes of the Brown Act, including for purposes of establishing quorum.  Student Board Members shall not be included in determining the vote count necessary to carry any measure before the County Board. The Student Board Member shall participate virtually in the meetings. Should the County Board of Education meetings extend beyond 8:00PM, the student board member will be automatically excused at 8:00PM.

An orientation designed to build knowledge of the SCCOE and an understanding of the responsibilities and expectations of the position has been provided to the student board members. In support of our Student Board Member and Student Board Member Alternate, training on the Brown Act and overview of Board Bylaws 9150 Student Board Members of the Santa Clara County Board of Education by Marcelo Quinones, Lead Deputy County Counsel on Friday, September 16.  Prior to each SCCBOE meeting, students will receive an agenda overview provided by the School Principal. In addition, the school counselor and a teacher will assist in prepping each student prior to each meeting.

Both students are members of the Youth Advisory Council (YAC).The Vice President of YAC, Susie Rivera, has also committed to ensuring that the students are supported and will be discussing their experiences as student board members with the other youth in YAC.

Marcelo Quinones, County Counsel will provide a few highlights of the preparation for the students to serve and the implementation of the student board member role.

Special Recognition

Santomy Smith and Jose Nevarez will be introduced to the board and receive special recognition for their commitment to serve on the SCCBOE.

Student Impact

The SCCOE is committed to providing opportunities for students to engage civically. Civic engagement promotes learning, critical thinking, and engagement. 

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID:  968 0184 7827   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 1 case

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH COUNTY SUPERINTENDENT OF SCHOOLS -- Threat to Public Services or Facilities (Government Code Section 54957(a)):

The Board will meet in Closed Session to confer with Dr. Mary Ann Dewan, County Superintendent of Schools, and Stephanie Gomez, Chief Business Officer of the Business Facilities and Operations Division regarding the security of public buildings, essential public services, and the public’s right of access to public services or public facilities.

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #6 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely. On October 6, 2021, November 17, 2021, December 15, 2021, January 19, 2022, February 2, 2022, February 16, 2022, March 2, 2022, March 16, 2022, April 6, 2022, April 20, 2022, May 4, 2022, May 18, 2022, June 8, 2022, June 15, 2022, July 20, 2022, August 3, 2022 and September 7, 2022 the Santa Clara County Board of Education passed Resolution No. 2289-5 authorizing virtual board meetings pursuant to AB 361.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Regular Board meeting of September 7, 2022 (#2305)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer

Background

In accordance with BP 3312(a), we have compiled a list of leased properties. These properties are primarily used for the operations of student service programs.

Fiscal Implications

Funds have been incorporated into the 2022-23 budget for the leases.

Student Impact

To provide services to students, the SCCOE leases classrooms for Special Education, Alternative Education, Opportunity Youth Academy and Early Learning Services.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Bullying Prevention Month resolution highlights the importance of encouraging schools and communities to work together to stop all forms of bullying, cyberbullying and end harassment, hazing, discrimination, or intimidation of any type.

Student Impact

Bullying can negatively affect a child’s well-being and academic journey. The continued promotion of dialogue between educators and parents on bullying prevention and intervention is essential, as we work to ensure safe learning environments for all students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The month of October is designated National Disability Employment Awareness Month, a celebration coinciding with the establishment of the American Disability Act (ADA), which acknowledges the contributions of workers with disabilities and promotes advocacy and education about the value of a workforce inclusive of their skills and talents. To promote the education of Disability Employment Awareness Month both the U.S. Department of Labor and the SCCOE encourage educators and youth service professionals to discuss and promote inclusion amongst their students; to create a display that shows people with and without disabilities in a variety of professions; educate about disability history.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On August 3, 2022 the Policy Subcommittee met and reviewed BB 9270 and approved revisions to Exhibit 9270 Conflict of Interest Code. This bylaw and exhibit were brought to the Board on August 3, 2022 for first reading and on September 7, 2022 for second reading. The Board is being asked to make a final reading and approval of the full Conflict of Interest Code, Exhibits, and resolution.

Conflict of Interest Code Bylaw and Exhibits of Designated Positions

The Political Reform Act requires every local government agency to review its conflict of interest code biennially (every even-numbered year) to determine if it is accurate or if the code must be amended. Exhibit includes updates to positions and position titles.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

October is recognized as LGTQ+ History Month. This is a celebration of the diverse, rich history of the LGBTQ+ community and the positive contribution being made to society. First established in 1998, LGBTQ+ History Month is a learning opportunity as well as a collective agreement to build ally support.

Student Impact

Having an welcoming and inclusion school environment that promotes a sense of belonging is essential to the success of students. Currently, less than 30% of LGBTQ+ youth state they feel they have a trusted adult on school campuses. Recognizing October as LGBTQ+History Month allows for inclusive practices and the opportunity to build and sustain allies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donations were made to the Santa Clara County Office of Education:

Fiscal Implications

The above donations will be accepted for the Head Start program.

Student Impact

The above donations will be used to support the SCCOE Head Start program. The funding will assist in the purchase of backpacks with supplies for Head Start students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Annually, Ms. Charmaine Warmenhoven donates to the Inclusion Collaborative Department at the Santa Clara County Office of Education. This year, Ms. Warmenhoven is donating via Silicon Valley Creates through a wire transfer, for the amount of $100,000.00 for fiscal year 2022-23. This is the actual amount of the donation and a Consent Action Item is being submitted to the Board for approval. The donor restricts the entire donation to be used in direct support of the Inclusion Collaborative Department.

Fiscal Implications

Student Impact
This donation provides funding to offer free support, information, and referrals for including children of all ages with disabilities and other needs in the community via the Inclusion Collaborative and the Inclusion Collaborative Warm Line. Other support offered by the Warm Line include:

• Positive behavior support for parents and professionals
• Referrals to local resources, agencies, and services
• Developmental Screening for ages one month to 5 ½ years
• Answers to questions and technical assistance regarding inclusive practices
• Parent and educator resources (i.e. visual supports, social stories)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Niti Sharma, Director, Internal Business Services

Background

This report reflects budget revisions for the month of June 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of June 2022, expenditure budgets were increased by $19,297,040; revenue was increased by $22,662,035 and fund balance was increased by $3,364,995.

Fiscal Implications

Restricted revenues in the amount of $13.3M were allocated to support the following initiatives:

• $11M, in partnership with California Department of Education (CDE) Emergency Assistance to Non-Public Schools (EANS) Program, for SCCOE to assist in the facilitation of providing learning loss mitigation services to Non-Public Schools throughout the State of California to address learning loss resulting from the COVID-19 pandemic.
• $1.4M for California Integrated Supports Project (CA-ISP), in partnership with Placer County Office of Education, for development of professional learning materials and provision of technical assistance in support of Scaling Up Multi-Tiered System of Support (MTSS).
• $945K for Universal Prekindergarten Planning & Implementation Countywide Planning and Capacity Building Grant to support countywide planning and building capacity across Local Educational Agencies in the county to implement Universal Prekindergarten (UPK). 

Student Impact

• Students throughout the State of California will be provided with learning loss mitigation resources to address learning loss resulting from the COVID-19 pandemic.
• Implementation of UPK will ensure that high quality options are available for four-year-old children countywide.

Requested Action

Approve the Budget Revisions for the Month of June 2022.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Niti Sharma, Internal Business Services

Background

This report reflects budget revisions for the month of August 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of August 2022, expenditure budgets were increased by $14,288,626; revenue budget was increased by $9,313,758; reserve for carryover was decreased by $4,841,296 and fund balance was decreased by $133,572.

Fiscal Implications

Restricted revenues in the amount of $4.7M was allocated to support the following initiatives:

• $4.3M for Santa Clara Family Health Plan (SCFHP) - Student Behavioral Health Incentive Program (SBHIP) to facilitate a needs assessment and implementation of targeted interventions with the goal of improving care coordination of child and adolescent student behavioral health services and addressing health inequities.
• $375K for Artspiration grant in partnership with William and Flora Hewlett Foundation to support countywide arts education initiative.

Student Impact

Students throughout the County of Santa Clara will directly benefit from increased access to behavioral health services through schools.

Requested Action

Approve the Budget Revisions for the Month of August 2022.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Kathryn Meola, Attorney, AALRR and Elizabeth Dorn Parker, CSBA will present part 1 in a  3 part training series regarding governance and roles and responsibilities of the County Board of Education. Their bios are attached.

Committees that have met after the Sept 7, 2022 board meeting are:

• Joint Legislative Advisory Committee (JLAC) - Trustee Rossi
• California County Boards of Education (CCBE) - Trustee Kamei
• Warmenhoven Inclusion Collaborative Advisory Board - Trustee Sreekrishnan
• Strong Start Coalition - Trustee Sreekrishnan

Permanent Standing Committees of the Board

Policy Development Subcommittee:  October 5, 2022 (Vice President Chon)
Joint Legislative Advisory Committee (JLAC): February 15, 2023 (Trustee TBD)
Budget Study Committee: November 16, 2022 (Dr. Dewan, County Superintendent of Schools)
 

Membership Committees and Activities

California School Boards Association (CSBA) Delegate:   November 29-30, 2022 (Trustee Kamei)
California County Boards of Education (CCBE) December 1, 2022 (Trustee Kamei)
Santa Clara County School Boards Association (SCCSBA):  September 28, 2022 (Trustee Kamei)
Head Start Policy Council: September 27, 2022 (Vice President Chon)
 

Liaison Committees, Workgroups, and Community Activities

Warmenhoven Inclusion Collaborative Advisory Board:  January 20, 2023 (Trustee TBD)
Strong Start Coalition: October 11, 2022 (Trustee Sreekrishnan)
Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Executive Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

Welcome Back Visits

An update will be provided on the department's welcome back visits.

Summit Public Schools

An update will be provided on Summit Public Schools.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

Program Reports:

• Program Information Report 2020-21 (PIR) -July 2022 

Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds

• Enrollment Report –July 2022
  Summarizes the year-to-date enrollment activity in the Head Start Program to comply with enrollment requirements

Financial Reports:

The financial reports for the month are a snapshot in time. The final report for HS Basic/EHS Basic, Grant Year 2, will be completed in October after the close of the grant period May 1, 2021 – June 30, 2022. The financial reports for July 2022 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.

• Financial Report – HS Basic/EHS Basic Total Grant Award – July 2022
  Provides the status of program budget and financial oversight

• In-Kind Contribution Required – July 2022
  Indicates the progress of required matching contribution required by grant ($6,676,866)

• Administration Cost Limitation – July 2022
  Limits the amounts of funds charged as development and administrative costs to 15%

• Purchase Card Summary –July 2022
  Serves as an oversight check of program expenses

• California Child Food Program Summary Reports (USDA) –July 2022
  Serves as an oversight check of program expense

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for October 5, 2022.