Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://sccoe.to/SCCBOEMeetings23 or dial 1.669.900.6833, ID: 968 0184 7827

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

To Provide Comment

​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.13.4 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten (10) Santa Clara County Office of Education (SCCOE) employees each year for outstanding service to students, parents, coworkers, and customers. Ruby Nevarez, a Student Services Specialist at the Santa Clara County Office (SCCOE), is January’s Employee of the Month.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The California Distinguished Schools Program sponsored by the California Department of Education recognizes outstanding education programs and practices. In 2022, the California Department of Education identified and awarded eligible schools based on performance and progress indicators that are part of the state’s accountability and continuous improvement system. These indicators include test scores, suspension rates, school conditions and climate.

There were 61 schools in 19 districts in Santa Clara County awarded California Distinguished School status. We are recognizing this outstanding accomplishment by honoring the districts and their respective schools as a part of our County Board agenda. 

Student Impact

The California Distinguished Schools serves as a model for other schools to learn best practices to improve student achievement.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://sccoe.to/SCCBOEMeetings23 or dial 1.669.900.6833, ID:  968 0184 7827   

To Provide Comment

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.13.4 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment. This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​.
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Jennifer Ann, Ed.D., Director, Special Education Department

Dane Caldwell-Holden, Director, Alternative Education Department

Background

The Arts, Music, and Instructional Materials Discretionary Block Grant provides support to local educational agencies (LEAs) to supplement programming for students.  The grant focus areas include: (a) standards-aligned professional development and instructional materials for core academic programs, music, and art, (b) standards-aligned professional development and instructional materials for best practices in improving school climate, (c) book collections to promote student independent reading, (d) operational costs, and (e) COVID-19 supplies and upgrades. The Arts, Music, and Instructional Materials Discretionary Block Grant supplements services already provided through the Local Control Accountability Plan.

Fiscal Implications

The SCCOE will receive a one time estimated amount of $548,095.00 to be spent during the 2022–2026 fiscal years.

Student Impact

The Arts, Music, and Instructional Materials Discretionary Block Grant directly impacts all SCCOE students. These funds will be used to support supplemental programs to include: (a) music, (b) art, (c) core academics, (d) social and emotional learning materials, (e) coding class, and (f) library materials.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Niti Sharma, Director, Internal Business Services

Background

This report reflects budget revisions for the month of December 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of December 2022, expenditure budgets were increased by $6,409,129; revenue was increased by $639,452; and use of fund balance was decreased by $5,769,677.

Fiscal Implications

Restricted revenue in the amount of $43K was allocated to support the following initiative:

• $43K for Educator Workforce Investment Grant for Santa Clara County Office of Education (SCCOE) to serve as the regional co-leader for implementation of Summer of Computer Science in Summer of 2023.

Student Impact

Students statewide will directly benefit from increased access, equity, and engagement in high-quality and culturally responsive Computer Science (CS) instruction and curricula that is aligned to the California Computer Science Content Standards and the Quality Professional Learning Standards.

Requested Action

Approve the Budget Revisions for the Month of December 2022.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Per Board By Law and Code of Conduct, the County Board of Education engages in annual trainings.  This training session will focus on The Brown Act or "Open Meeting Law" and Ethics. Recent law changes pertaining to the SCCBOE will also be presented.

The Ralph M. Brown Act is found in the California Government Code § 54950 et seq. 1 and was enacted in 1953 to guarantee the public’s right to attend and participate in meetings of local legislative bodies and as a response to growing concerns about local government officials’ practice of holding secret meetings that were not in compliance with advance public notice requirements. The Brown Act is pivotal in making public officials accountable for their actions and in allowing the public to participate in the decision-making process.  The Brown Act governs local agencies, legislative bodies of local government agencies created by state or federal law and any standing committee of a covered board or legislative body, and governing bodies of non-profit corporations formed by a public agency. 

Ethical practices in governance and elected office are guided by various laws, regulations, and board by laws.

Kathyrn Meola and Mike Ambrose, Senior Associate from Atkinson, Andelson, Loya, Ruud & Romo (AALRR), will facilitate this training.  

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH COUNTY SUPERINTENDENT OF SCHOOLS -- Threat to Public Services or Facilities (Government Code Section 54957(a)):

The Board will meet in Closed Session to confer with Dr. Mary Ann Dewan, County Superintendent of Schools, and Stephanie Gomez, Chief Business Officer of the Business Facilities and Operations Division regarding the security of public buildings, essential public services, and the public’s right of access to public services or public facilities.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 1 case

The Report of Actions Taken in Closed Session will be provided immediately following closed session. The time estimate for the return to open session will be announced prior to board entering closed session.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #10 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely. On October 6, 2021, November 17, 2021, December 15, 2021, January 19, 2022, February 2, 2022, February 16, 2022,  March 2, 2022, March 16, 2022, April 6, 2022, April 20, 2022, May 4, 2022, May 18, 2022, June 8, 2022, June 15, 2022, July 20, 2022, August 3, 2022,  September 7, 2022, September 21, 2022, October 5, 2022, November 2, 2022, November 16, 2022, November 28, 2022 and December 14, 2022 the Santa Clara County Board of Education passed Resolution No. 2289-5 authorizing virtual board meetings pursuant to AB 361.

Student Impact

The County Health Officer recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Regular Board meeting of December 14, 2022 (#2311)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Anisha Munshi, Ed.D., Assistant Superintendent, Professional Learning & Instructional Support Division 

Background

Per California Education Code 48240, all school districts must appoint a Supervisor of Attendance to oversee pupil attendance. Amendments effective January 1, 2019, require the Supervisor of Attendance to create a culture of attendance within the district and establish a system to accurately track pupil attendance. As a result, Supervisors of Attendance may institute appropriate attendance support services and interventions as necessary. Per Education Code 48245, the County Office of Education Board must certify Supervisors of Attendance for this work in districts with ADA of 1,000 or more students. As the required practices positively impact all students regardless of LEA size, small districts and charter schools are also included in the Attendance Supervisor training to become certified and are included below.

Fiscal Implications

None

Student Impact

The Santa Clara County Office of Education's Youth Health & Wellness Department conducted a three-hour Attendance Supervisor Certification Training offered on August 24, September 8, October 24, and November 9, 2022. The three-hour session focused on:

• Responsibilities of Attendance Supervisors
• Attendance Sections of the California Education Code
• MTSS & the three tiers of attendance supervision to support Local Education Agencies' re-engagement strategies for students
• Best practices to promote daily attendance
• Data Analysis
• SARB Outcome Report
• Truancy Abatement
• Resources

Resulting in a positive impact on students as staff are trained and supported in improving student attendance and reducing chronic absenteeism and truancy.

Requested Action

Staff verifies that these individuals meet the criteria and recommends that the Santa Clara County Board of Education certify the following list of Supervisors of Attendance:

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

February is nationally recognized as Career and Technical Education (CTE) month. The mission and vision of this initiative are to create equitable access and opportunities that guide every student onto a college and career trajectory with a high level of employer engagement and commitment that will result in jobs with a livable wage.

Student Impact

There are 96 CTE pathways offered in Santa Clara County High Schools, students within Santa Clara County have the opportunity to participate in CTE classes such as Advanced Manufacturing, Automotive Repair, Business Finance, Computer Science, Engineering, and Multimedia Communications and Design.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

February is Black History Month, an annual celebration of the achievements made by African Americans and the significant role they have played in U.S. history. Black History has been celebrated in the United States since 1926 when Carter G. Woodson established Negro History Week.

Student Impact

In alignment with the SCCOE goal to improve student equity, the SCCOE observes and honors Black History Month and encourages educators, students, and families to learn about the heritage and achievements of African Americans through appropriate programs and activities that reflect the theme for 2023. The SCCOE continues to partner with community-based organizations, including the Santa Clara County Alliance for Black Educators, to improve educational outcomes for African American students through school support programs (tutoring, after-school homework centers, mental health services, student advocacy).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

This January, during Board Recognition Month, Santa Clara County Office of Education salutes local educational agency boards and encourages communities around California to do the same.

Student Impact

Trustees provide critical support for California’s 6 million public school students. Trustees advocate to best serve the students in our community every day and believe that all children can be successful learners. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

The California Department of Education requires all California public and nonpublic, nonsectarian schools, and county office programs to annually provide information to the community to allow public comparison of schools and county office programs regarding student achievement, environment, resources, and demographics.  

One of the data tables specific to teacher credentialing for the 2021–22 school year is incomplete because the data has yet to be released from the California Department of Education. The California Department of Education encourages all schools/LEAs to post their Board approved 2021–22 SARCs by February 1 without the aforementioned data table. 

Student Impact

The School Accountability Report Card (SARC) provides parents, students, and community members the opportunity to view the previous year’s annual data in comparison to county and state averages.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

As a way to honor the Korean American community, each year on January 13th, Korean American Day is celebrated. This is a time to learn about the history of the first immigration of Korean Americans on January 13th in 1903.

Student Impact

The SCCOE is committed to providing quality support to school districts, schools, students, and communities. During this time, we encourage youth, family and staff to learn about Korean American history.  The SCCOE is also dedicated to uplifting and supporting all those who identify as being in the AAPI community.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Lunar New Year is celebrated in the months of January and February in Asian countries and communities. Communities of Chinese heritage celebrate the year of the rabbit, while communities of Vietnamese heritage celebrate the year of the cat. During this celebration the beginning of the new year will be celebrated by honoring ancestors, eating traditional meals and spending time with loved ones. 

Student Impact

The SCCOE is committed to providing quality support to school districts, schools, students, and communities. By honoring and shedding light on these holidays, SCCOE is dedicated to transparency in supporting the APPI community. The SCCOE encourages youth, families and staff to celebrate and honor their heritage and traditions.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Executive Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:

Summit Public Schools

Staff will provide an update on Summit Public Schools.

Downtown College Prep-Alum Rock

Staff will provide an update on DCP-Alum Rock.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 10,000 students.

The following Board Committees met after the December 14, 2022 meeting:

• Strong Start Coalition (Trustee Lari)
• Budget Study Committee  (Dr. Dewan)
• Head Start Policy Council  (Trustee Lari)
•  

Permanent Standing Committees of the Board

Policy Development Subcommittee:  February 15, 2023 (Vice President Sreekrishnan)
Joint Legislative Advisory Committee (JLAC): March 1, 2023
Budget Study Committee: March 15, 2023 (Dr. Dewan, County Superintendent of Schools)
 

Membership Committees and Activities

California School Boards Association (CSBA) Delegate: May 20, 2023 (Trustee Afzal Berta)
California County Boards of Education (CCBE) May 21, 2023 (Trustee Afzal Berta)
Santa Clara County School Boards Association (SCCSBA):  January 25, 2023 (Trustee Mah)
Head Start Policy Council: February 14, 2023 (Trustee Lari)
 

Liaison Committees, Workgroups, and Community Activities

Warmenhoven Inclusion Collaborative Advisory Board:  January 20, 2023 (Trustee Afzal Berta)
Strong Start Coalition: February 14, 2023 (Trustee Lari)
Silicon Valley Reads Kick Off Event, Jan 26, 2023 (Trustee Mah)

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be shared at a regularly scheduled meeting of the County Board of Education for information. A recent promotion will result in a salary increase over $10,000 for (1) employee.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim Promotion (temporary only)

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: CPI Increase

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

No Williams complaints were received during the October 1, 2022 through December 30, 2022 reporting period.

Student Impact

The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide our students a quality education that encompasses all of these areas. No complaints were filed this quarter.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background
 

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

Program Reports:

• Program Information Report 2020-21 (PIR) - November 2022
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds

• Enrollment Report –November 2022
  Summarizes the year-to-date enrollment activity in the Head Start Program to comply with enrollment requirements

Financial Reports:
 

The financial reports for the month are a snapshot in time. The final report for HS Basic/EHS Basic, Grant Year 2, will be completed in October after the close of the grant period May 1, 2021 – June 30, 2022. The financial reports for November 2022 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.

• Financial Report – HS Basic/EHS Basic Total Grant Award –November 2022

          Provides the status of program budget and financial oversight

• Administration Cost Limitation – November 2022
  Limits the amounts of funds charged as development and administrative costs to 15%

• Purchase Card Summary –November 2022
  Serves as an oversight check of program expenses

• California Child Food Program Summary Reports (USDA) –November 2022

          Serves as an oversight check of program expense

Student Impact
 

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board Committee appointments for calendar year 2023 are listed on the attached document. 

The next Santa Clara County Board of Education regular meeting is scheduled for February 1, 2023.