Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

Directions-Public-Comment__Spanish.pdf (97 KB) Directions-Public-Comment_English.pdf (125 KB)​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.12.9 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten Santa Clara County Office of Education (SCCOE) employees each year for outstanding service to students, parents, coworkers, and customers. Elizabeth Carmona, the Supervisor of Administrative Services at the Santa Clara County Office of Education (SCCOE), is the SCCOE Employee of the month for December.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Every year the California School Board Association (CSBA) recognizes outstanding programs in service of students and community with their Golden Bell Awards. The Santa Clara County Office of Education (SCCOE) was a recipient of this year’s Golden Bell for its Silicon Valley Reads program.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #5 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely. On October 6, 2021, November 17, 2021, December 15, 2021, January 19, 2022, February 2, 2022, February 16, 2022,  March 2, 2022, March 16, 2022, April 6, 2022, April 20, 2022, May 4, 2022, May 18, 2022, June 8, 2022, June 15, 2022, July 20, 2022, August 3, 2022,  September 7, 2022, September 21, 2022, October 5, 2022, November 2, 2022, November 16, 2022 and November 28, 2022 the Santa Clara County Board of Education passed Resolution No. 2289-5 authorizing virtual board meetings pursuant to AB 361.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Regular Board meeting of November 28, 2022 (#2310)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

To honor the life and legacy of civil rights activist Fred T. Korematsu, the Santa Clara County Office of Education is recognizing Monday, January 30, 2023, as Fred Korematsu Day. This nationally recognized day is celebrated each year to commemorate the impact Fred T. Korematsu had as a civil right activist and advocate.

Student Impact

Civic engagement and education is promoted throughout the county and the Santa Clara County Office of Education has programs in place to support the students and families and these programs are highlighted within the resolution.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Pursuant to Elections Code Section 15400, the Santa Clara County Board of Education should accept the Statement of Votes and Certificate of Election Results, and declare the totals to be the final results of the election.  Attached is the Certificate of Election Results and the Certificate of Election for the Trustee Area 6 and 7 elections.  Since there was no contested election for Area 5, there is no certificate and/or results to accept.

Fiscal Implications

The cost of elections are paid from the County School Services Fund general fund. 

Background

Each year, member boards elect and/or appoint representatives from 21 geographic regions to the California School Boards Association's (CSBA) Delegate Assembly.  The Region 20 County Delegate Assembly and California County Boards of Education (CCBE) Board of Directors position is currently held by Trustee Rosemary Kamei whose two-year term will end on March 31, 2024.  Since Trustee Kamei's resignation will take place on December 21, 2022,  the Santa Clara County Board of Education (SCCBOE) must vote to appoint a new trustee from the SCCBOE to replace Trustee Kamei.

The Delegate Assembly is a vital link in the association's governance and sets the general policy direction for the association.  Working with local districts, county offices, the Board of Directors, and Executive Committee Delegates ensure that the association promotes the interests of school districts and county offices of education throughout the state.  There are two required Delegate Assembly meetings each year.  In 2023, the first meeting will be May 21-22 in Sacramento and the second one will be Nov 28-29 in San Francisco.

Required Action

Appoint a Trustee to the CSBA Delegate Assembly and the CCBE Board of Directors to replace Trustee Kamei through March 31, 2024.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Niti Sharma, Director, Internal Business Services

Background

This report reflects budget revisions for the month of October 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of October 2022, expenditure budgets were increased by $51,618,586, revenue was increased by $50,663,888; carryover was decreased by $10,748,685 and fund balance was increased by $9,793,987.

Fiscal Implications

Restricted revenue in the amount of $14M was allocated to support the following initiatives:

• $563K for California Department of Public Health - Workforce Development funds to improve immunization rates against COVID-19 in California schools.
• $500K for Medi-Cal Billing Option Program Specialist Grant to assist and support other LEAs statewide in securing federal reimbursement through the Medi-Cal Billing Option Program for services provided to Medi-Cal enrolled students under the age of twenty-two.
• $11M for Community Schools Partnership Program Implementation Grant to support the expansion, continuation, or addition of community schools and help build the capacity of LEAs to plan, implement and coordinate community schools.
• $2M for Learning Recovery Emergency Block Grant to establish learning recovery initiatives, support academic learning recovery, and staff and pupil social and emotional well-being.

Student Impact

Students throughout the County of Santa Clara will directly benefit from improved student outcomes, mitigating the academic and social impacts of emergencies that affect local communities, improve school responsiveness to student and family needs and to organize school and community resources to address barriers to learning.

Requested Action

Approve the Budget Revisions for the Month of October 2022.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Niti Sharma, Director, Internal Business Services

Background

This report reflects budget revisions for the month of November 2022. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of November 2022, expenditure budgets were increased by $1,388,569; revenue was increased by $1,338,292; reserve for carryover was decreased by $50,277.

Fiscal Implications

Restricted revenue in the amount of $493K was allocated to support the following initiatives:

• $93K for California Schools Healthy Air, Plumbing, and Efficiency (CalSHAPE) Ventilation Program funds for maintenance or upgrading heating, ventilation, and air conditioning systems.
• $300K from Department of Health and Human Services for the Wellness Center at Milpitas High School to advance mental and substance use disorder prevention, treatment, and recovery services to improve individual, community, and public health.
• $100K from Silicon Valley Community Foundation to support Santa Clara County early learning and care facilities study.

Student Impact

Students throughout the County of Santa Clara will directly benefit from improved individual, community, and public health.

Requested Action

Approve the Budget Revisions for the Month of November 2022.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Executive Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

Downtown College Prep (DCP)

Staff will provide an update on DCP.

Voices Mount Pleasant (VMP)

Staff will provide an update on VMP.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Niti Sharma, Director, Internal Business Services

Background

Education Code Section 1240(l)(1)(A)(B) requires two reports during the fiscal year be submitted to the County Board of Education. The first report shall cover the actual revenues and expenditures of the County Office of Education for the period from July 1 through October 31, and updated projections for the balance of the year. The second report shall cover the period ending January 31, and updated projections for the balance of the year.  Both reports shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported. As part of each report, the County Superintendent shall certify in writing whether or not the County Office of Education is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for two subsequent fiscal years. 

This First Interim Financial Report, following the Standards and Criteria as set forth by the State of California, reports that the Santa Clara County Office of Education is able to maintain a Positive Certification as to its financial condition and is able to meet its financial obligations for the current fiscal year and two subsequent fiscal years.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board shall hold an annual organizational meeting in accordance with the law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall elect a President through a process that shall not involve voting by secret ballot or the mail ballot.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board shall hold an annual organizational meeting in accordance with the law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall elect a Vice President through a process that shall not involve voting by secret ballot or the mail ballot.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board shall hold an annual organizational meeting in accordance with law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall adopt a calendar for its regular meetings. By Board action, the Board may deviate from its adopted calendar for the convenience of its members or for other reasons. (Education Code 1009.)

Regular meetings of the County Board shall be held at such time and place as members determine, but shall not be held less frequently than one meeting per month. The County Board shall generally hold its meetings at 5:00 p.m., in the San Jose Room of the Santa Clara County Office of Education, 1290 Ridder Park Dr., San Jose. Due to COVID19, it is anticipated that meetings may need to be held remotely. 

Below are the proposed meeting dates for 2023:

January 18

February 1, 15

March 1, 15

April 19

May 3, 17

June 14, 21

July 19

August 2

September 6, 20

October 4

November 15

December 13

Background

Annually, the Board President makes appointments to the standing County Board Committees in accordance with Exhibit E 9130.  For your reference, attached is the list of those advisory bodies.

Please submit your preferences (1st, 2nd, and 3rd choices) for assignments to the committees listed below.

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  (Vice President serves on this committee by default along with two other trustees)
• Joint Legislative Advisory Committee (JLAC):  (Elected appointee to the CSBA/CCBE Delegate Assembly serves on JLAC along with two other trustees)
• Budget Study Committee

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate: (Trustee Kamei was re-appointed from April 1, 2022 to March 31, 2024)
• California County Boards of Education (CCBE) Board of Directors:  (Trustee Kamei was re-appointed from April 1, 2022 to March 31, 2024) 
• Santa Clara County School Boards Association (SCCSBA)
• Head Start Policy Council

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board 
• Strong Start Coalition
• Silicon Valley Reads

REQUESTED ACTION: Trustees should submit their preferences via Email to the Board President and to Dr. Mary Ann Dewan, County Superintendent of Schools, by Monday, January 2, 2023.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

As adopted by the County Board at its annual organizational meeting. The following routine travel for which SCCOE Funds may be expended for County Board member travel and for which County Board members may receive reimbursement for their expenditures are considered to be pre-approved by the County Board. No further approvals are required as long as budgeted funds have not been depleted. All fees and costs associated with these meetings shall be charged to the County Board’s Travel Fund. Reimbursement for any travel costs or other expenditures, including, but not limited to, conference registration not listed herein must be approved by the County Board before travel is initiated. Expenditures such as registration, travel costs, or other expenditures shall not be paid or reimbursed without prior approval.

1. All regular and special meetings of the County Board.
2. All conferences, meetings, and other official business of the California School Boards Association (CSBA) and the California County Boards of Education (CCBE), including the Asian Pacific Islander School Board Members Association (APISBMA), California Latino School Boards Association (CLSBA), and the California Coalition of Black School Board Members (CCBSBM).
3. Official business of the Santa Clara County School Boards Association.
4. Travel within Santa Clara County when on official business for the County Board.
5. Events, meetings, and functions sponsored by the Santa Clara County Office of Education designated for elected officials, community members, or the general public.
6. The Annual EdSource Forum on California Education Policy.
7. The Annual Conference of the National Association of Charter School Authorizers.
8. Activities of professional organizations for which the County Board has subscribed, active membership.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board adopts the certifications of signature(s) of person or persons authorized to sign, in the absence of the County Superintendent of Schools, for orders drawn on the funds of the Santa Clara County Office of Education, notices of employment and contracts in accordance with the provisions of Education Code Sections 42632 and 42633.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Annually, at the organizational meeting, the County Board of Education shall announce that the County Superintendent of Schools is the secretary and executive officer of the County Board of Education.

Background

California Education Code 1090 provides that, "On an annual basis, the County Board of Education may increase the compensation of individual board members beyond the limits delineated in this section, in an amount not to exceed 5 percent based on the monthly rate of compensation and in accordance with County Board Bylaw 9250.  Any increase made pursuant to this section shall be effective upon approval by the County Board of Education."

Fiscal Implications

Increasing the board compensation, effective January 1, 2023, would increase current board compensation from $1,061.33 to $1,114.40 per month.  This is an increase of $53.07 per month per member and an increase of $636.84 per year per member.  If all board members elect to take the increase, it would be a budget increase of $4,457.88 per year for all seven members.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of student, Resident District: East Side Union High School District, Desired District: Campbell Union High School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

a.  Report of Actions Taken in Closed Session

The following Board Committees met after the November 16 and 28, 2022 meeting:

• California School Boards Association Delegate (Trustee Kamei)
• California County Boards of Education (Trustee Kamei)
• Head Start Policy Council  (Vice President Chon)
• Strong Start Coalition (Trustee Sreekrishnan)

Permanent Standing Committees of the Board

Policy Development Subcommittee:  TBD, 2023 (Trustee TBD)
Joint Legislative Advisory Committee (JLAC): February 15, 2023 (Trustee TBD)
Budget Study Committee: January 18, 2023 - tentative (Dr. Dewan, County Superintendent of Schools)
 

Membership Committees and Activities

California School Boards Association (CSBA) Delegate: May 20, 2023 (Trustee TBD)
California County Boards of Education (CCBE) May 21, 2023 (Trustee TBD)
Santa Clara County School Boards Association (SCCSBA):  January 25, 2023 (Trustee TBD)
Head Start Policy Council: January 16, 2023 (Trustee TBD)
 

Liaison Committees, Workgroups, and Community Activities

Warmenhoven Inclusion Collaborative Advisory Board:  January 20, 2023 (Trustee TBD)
Strong Start Coalition: January 10, 2023 (Trustee TBD)
Silicon Valley Reads:  TBD (Trustee TBD)

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Trustee Kamei will be acknowledged for her service to the SCCBOE.  Trustee Kamei's term ends on December 21, 2022

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

Program Reports:
 

• Program Information Report 2020-21 (PIR) - October 2022
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds

• Enrollment Report –October 2022
  Summarizes the year-to-date enrollment activity in the Head Start Program to comply with enrollment requirements

Financial Reports:

The financial reports for the month are a snapshot in time. The final report for HS Basic/EHS Basic, Grant Year 2, will be completed in October after the close of the grant period May 1, 2021 – June 30, 2022. The financial reports for October 2022 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.

• Financial Report – HS Basic/EHS Basic Total Grant Award – September & October 2022

    Provides the status of program budget and financial oversight

• Administration Cost Limitation – October 2022
  Limits the amounts of funds charged as development and administrative costs to 15%

• Purchase Card Summary –October 2022
  Serves as an oversight check of program expenses

• California Child Food Program Summary Reports (USDA) –October 2022

    Serves as an oversight check of program expense

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is tentatively scheduled for January 18, 2023 pending adoption of the calendar.