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Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will recite the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Santa Clara County Board of Education (County Board) and the County Superintendent of Schools (County Superintendent) believe it is important to seek and consider students’ ideas, viewpoints, and reactions to education. To provide Santa Clara County Office of Education (SCCOE) high school students with opportunities for civic engagement and to provide valued input to the County Board, the County Board agreed by policy to ensure inclusion of a student member (Student Board Member) upon receipt of a petition for student representation (Student Representation Petition) consistent with Education Code section 1000 (as amended by Assembly Bill 824 of 2021). A petition was received and duly verified by the County Superintendent of Schools in June of 2022. Subsequently, the students of the SCCOE high school aged programs received information about the established seat and took steps to identify a student member and an alternate.
A new alternate Student Board Member has been named with a signed Affidavit from Julian Jacques-Altamirano, alternate student board member effective February 3, 2023 having been received by the County Superintendent of Schools. Alternate Board Member Jacques-Altamirano will be introduced.
Julian Jacquez Altamirano is a senior who is currently dually enrolled in high school and at San Jose City College. He is taking Chicano Studies, Psychology, and Sociology (Social Problems). He is interested in pursuing a career in juvenile law advocacy. He was recently elected to serve as a student board member for the COE. He believes being a student board member will give him various opportunities to advocate for himself and his peers. His goals for this year include earning his high school diploma and receiving his state seal of civic engagement and finishing his college semester.
Student Impact
Service as a Student Board Member promotes civic engagement and fosters the inclusion of youth voice in our court and community school programs.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of our Student Recognition Program, The Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.
Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Periodically, the Board engages in training to support their role as an appellate body. Marcelo Quiñones with the Office of the County Counsel will present an overview of interdistrict transfer agreement appeals. This presentation will cover the process of interdistrict appeals, the criteria under which appeals are reviewed, and the role of the County Board.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #6 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Minutes of the Regular Board meeting of March 1, 2023 (#2315)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
BB 9110 Terms of Office
Board bylaw updated to modify language in support of inclusive gender pronouns. Additional revisions were made to comply with changes in law that took effect in 2019.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April is Arab American Heritage Month. 2023 marks the 5th celebration of National Arab American Heritage Month (NAAHM). Acknowledging NAAHM is a means to bring awareness to the contributions and essential role of Arab Americans in the United States and beyond.
Student Impact
Through the recognition of NAAHM, the Santa Clara County of Education is supporting the Arab American youth in Santa Clara County. By recognizing, educating and uplifting the stories and experiences of Arab American individuals, the SCCOE is furthering their dedication to supporting youth of all diverse backgrounds within the County.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April 10 marks the celebration of Dolores Huerta’s lifelong work. She is an American labor leader and civil rights activist. The Santa Clara County Office of Education is an organization that operates with a commitment to four core principles: equity, inclusion, diversity, and partnership. Under these principles, it is important to acknowledge the life and work of civil rights leaders whose work directly impacts our student populations.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April 16-22 is National Environmental Education Week - the nation’s largest celebration of environmental education. Environmental Education Week encourages advocacy for the planet through education, though all individuals are encouraged to participate.
Student Impact
Environmental Education is a chance for students to advocate, learn and grow while experiencing the world around them. This type of education teaches youth that though their contributions may seem small, they all culminate into a crucial and large impact on the earth.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April 2, 2023 is Education and Sharing Day U.S.A., an annual recognition celebrating leaders of the next generations and advocates for education.
Student Impact
Education and Sharing Day is a day to recognize the importance of diverse and equitable education. Students are directly impacted by the success of this work, and encouraged to advocate and educate themselves about these topics.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
The Early Learning Services Department has received notification from the Administration of Children and Families (ACF) and the Department of Health and Human Services that the Santa Clara County Office of Education (SCCOE) is eligible to apply for the annual Head Start (HS)/Early Head Start (EHS) and EHS – Child Care Partnership (EHS-CCP) grant in the amount of $34,143,665. In addition, Training and Technical Assistance (T&TA) funding is made available to support the program in the amount of $467,371. The total grant award is in the amount of $34,611,036.
The Head Start program will submit its update for the existing five-year grant application for FY 2023-24. The grant application includes five-year goals and objectives. Funding is guaranteed for years one through five, so long as the program remains in full compliance with Head Start regulations. The FY 2023-24 grant application includes incremental budget adjustments to address related increases in personnel and fringe costs.
The SCCOE Head Start program projects to serve up to 2,188 children (1,690 preschoolers and 498 infants/toddlers) and families in Santa Clara and San Benito counties. As a result of program classroom blending with California State Preschool, the program design intends to meet and exceed grant requirements. The FY 2023-24 grant application proposes to implement a balanced budget through continuing program blending with State Preschool and Head Start/Early Head Start.
The Head Start program has met and held discussions with key partners (internal and external) to review the five-year goals and objectives for the grant, and to vet the proposed enrollment and blending options with State Preschool to serve eligible children and families. Planning meetings include, but are not limited to, the following:
Attached are the executive summary of the overall grant application.
Fiscal Implications
These funds will be available July 1, 2023 and will cover program operations through June 30, 2024.
|
BUDGET |
|||||
|
Categories |
HS |
EHS |
EHS - CCP |
T&TA |
Total Budget |
|
Personnel |
$11,879,728 |
$2,197,032 |
$1,171,600 |
$ 0 |
$15,248,360 |
|
Fringe Benefits |
$6,551,573 |
$1,167,035 |
$610,944 |
$ 0 |
$8,329,552 |
|
Travel |
$ 0 |
$ 0 |
$ 0 |
$103,661 |
$103,661 |
|
Equipment |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
|
Supplies |
$314,901 |
$110,992 |
$212,634 |
$36,949 |
$675,476 |
|
Contractual |
$3,680,150 |
$820,980 |
$1,508,355 |
$107,759 |
$6,117,244 |
|
Construction |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
|
Other Costs |
$759,682 |
$250,742 |
$222,197 |
$177,598 |
$1,410,219 |
|
Total Direct Charges |
$23,186,034 |
$4,546,781 |
$3,725,730 |
$425,967 |
$31,884,512 |
|
Indirect (9.72%) |
$2,010,682 |
$386,522 |
$287,916 |
$41,404 |
$2,726,524 |
|
Total |
$25,196,716 |
$4,933,303 |
$4,013,646 |
$467,371 |
$34,611,036 |
** Contracts with partner agencies are not subject to full indirect.
U.S. Department of Health and Human Services Grants Policy Statement: Head Start is allowed to have cumulative transfers among direct cost budget categories, without prior approval from the Regional Office, if within 25% of the total approved budget or $250,000, whichever is less.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The month of April is designated as Autism Awareness Month, a month-long celebration to bring awareness to the immense need for equitable and diverse educational opportunities for all youth.
Student Impact
The Santa Clara County Office of Education recognizes April as Autism Awareness Month to raise awareness of the need to improve many facets of life to be more inclusive and equitable, specifically for people with autism spectrum disorder (ASD) and other disabilities and to highlight the importance of increases in state and federal funding to support the provision of special education services. As an organization with a focus to improve inclusivity and equity, this shows the crucial role that people with ASD and other disabilities have played in history and encourages youth and adult partners to learn more.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division
Niti Sharma, Director, Internal Business Services
Background
This report reflects budget revisions for the month of January 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of January 2023, expenditure budgets were increased by $21,090,580; revenue was increased by $20,846,619; and use of fund balance was increased by $243,961.
Fiscal Implications
Restricted revenue in the amount of $3.9M was allocated to support the following initiatives:
Student Impact
Students statewide will directly benefit from more inclusive and supportive public schools, and increased number of qualified CSPP and TK teachers.
Requested Action
Approve the Budget Revisions for the Month of January 2023.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division
Niti Sharma, Director, Internal Business Services
Background
This report reflects budget revisions for the month of February 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of February 2023, expenditure budgets were increased by $776,699; revenue was increased by $153,872; and use of fund balance was increased by $622,827.
Fiscal Implications
Restricted revenue in the amount of $50K was allocated to support the following initiative:
Student Impact
Students statewide will directly benefit from a culture of collaboration among marginalized and fragmented support systems.
Requested Action
Approve the Budget Revisions for the Month of February 2023.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division
Niti Sharma, Director, Internal Business Services
Background
Education Code Section 1240(l)(1)(A)(B) requires that the County Office of Education submit two reports during the fiscal year to the County Board of Education. The first report shall cover the actual revenues and expenditures of the County Office of Education for the period from July 1 through October 31, and updated projections for the balance of the year. The second report shall cover the period ending January 31, and updated projections for the balance of the year. Both reports shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported. As part of each report, the County Superintendent shall certify in writing whether or not the County Office of Education is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for two subsequent fiscal years.
This Second Interim Financial Report, following the Standards and Criteria as set forth by the State of California, reports that the Santa Clara County Office of Education is able to maintain a Positive Certification as to its financial condition and is able to meet its financial obligations for the current fiscal year and two subsequent fiscal years.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
Summit Public Schools:Denali
Staff will provide an update on Summit Public Schools: Denali
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of student, Resident District: San Jose Unified School District, Desired District: Fremont Union High School District
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of student, Resident District: San Jose Unified School District, Desired District: Campbell Union School District
Report of Actions Taken in Closed Session
The following Committees met after the March 1, 2023 SCCBOE meeting:
Standing Committees
Policy Development Subcommittee: May 3, 2023 (Vice President Sreekrishnan)
Joint Legislative Advisory Committee (JLAC): April 19, 2023
Budget Study Committee: May 17, 2023 (Dr. Dewan, County Superintendent of Schools)
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: May 20, 2023 (Trustee Berta)
California County Boards of Education (CCBE) Board of Directors: May 21, 2023 (Trustee Berta)
Santa Clara County School Boards Association (SCCSBA): March 22, 2023 (Trustee Mah)
Head Start Policy Council: April 18, 2023 (Trustee Lari)
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: May 5, 2023 (Trustee Berta)
Strong Start Coalition: April 11, 2023 (Trustee Lari)
Silicon Valley Reads Advisory Committee, next meeting TBD (Trustee Mah)
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Larry Oshodi, Assistant Superintendent-Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be included as information at a regularly scheduled SCCBOE meeting. Recent promotions will result in excess of the $10,000 limit for (3) employees.
Fiscal Implications
The following chart outlines the Employee number, new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
| # | Employee Number | New Position Title |
Reason (see legend) |
Prior Annual Salary | New Annual Salary | Salary Increase |
| 1 | 904556 |
Teacher-SD |
C | $30,015.37 | $73,953.75 | $43,938.38 |
| 2 | 907430 | Data Engineer | C | $86,815.56 | $104,348.76 | $17,533.20 |
| 3 | 901487 | Education Preparation Program Analyst | C | $86,763.60 | $115,911.84 | $29,148.24 |
LEGEND:
A: Interim Promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: CPI Increase
Student Impact
Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for January 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The next Santa Clara County Board of Education regular meeting is scheduled for April 19, 2023.