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Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will recite the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Santa Clara County Office of Education (SCCOE) recognizes ten (10) employees each year for outstanding service to students, parents, coworkers, and customers. Maithili Rao, a Special Education Local Plan Area (SELPA) Education Program Analyst at the SCCOE, is April’s Employee of the Month.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of our Student Recognition Program, The Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.
Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
This week (April 16-22) is National Volunteer Week; an excellent time to celebrate the Santa Clara County of Education’s Volunteer of the Year. The SCCOE relies on volunteers to support the instruction of youth in the county.
Specifically, we honor volunteers who: have outstanding performance in carrying out duties; work efficiently with staff and students; show desire and ability to make a difference; exhibit a positive attitude; demonstrate care and support for others; create and foster a positive school environment; and motivate others.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #6 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Minutes of the Regular Board meeting of March 15, 2023 (#2316)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
May is National Mental Health Awareness Month, an opportunity to raise awareness about the importance of mental health and wellness, expand knowledge of the available services and support for youth in Santa Clara County and reduce the stigma associated with mental health.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
May is National Foster Care Month, a campaign established to recognize the importance of collaborative relationships among community organizations working to support youth in foster care programs. It is also a time to acknowledge 391,098 American children and youth in foster care and the family members, foster parents, volunteers, mentors, child welfare professionals, and policymakers who help them find permanent homes and connections.
Student Impact
The Santa Clara County Office of Education (SCCOE) is committed to improving the academic and social-emotional outcomes of foster youth, as established in Strategic Action Four of the 2018-2019 Fiscal Year Strategic Plan. By providing assistance and training to local education agencies (LEAs), the SCCOE Foster Foster & Homeless Youth Services connects school districts and community partners and keeps them abreast of educational law that protects youth who are in foster care and experiencing homelessness.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The month of May is recognized as National Asian-American and Pacific Islander Heritage Month to recognize and honor the contributions of people who are Asian American and Pacific Islanders in the United States as recognized by the United States Congress since 1992.
Student Impact
In Santa Clara County, Asian-Americans and Pacific Islanders are the largest ethnic group. In Santa Clara County people who are Asian-American and Pacific Islander are 30% of the student population and 37% of the overall population.
The Santa Clara County Office of Education supports youth in honoring their truest selves and bringing awareness to respecting each other’s culture in schools. “My Name, My Identity” is an initiative that encourages youth and adults to pronounce youth’s names correctly, to create a safe and accepting environment at schools and beyond.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
Background
California Education Code 1090 provides that, "On an annual basis, the County Board of Education may increase the compensation of individual board members beyond the limits delineated in this section, in an amount not to exceed 5 percent based on the monthly rate of compensation and in accordance with County Board Bylaw 9250. Any increase made pursuant to this section shall be effective upon approval by the County Board of Education."
At the Organizational Meeting in December of 2022, the SCCBOE voted to table action on board compensation to a time unknown.
The SCCBOE can consider and possibly take action to take the agenda item from the table. If a member moves to take the item from the table, then a roll call vote can commence. Robert’s Rules of Order (“RRO”) (applicable to the COE pursuant to its Board Policies), returning this agenda item from the table would be considered a “renewed” motion rather than a motion for reconsideration. RRO (11th edition) provides at page 336 — If a motion is made and disposed of without being adopted, and is later allowed to come before the assembly after being made again by any member in essentially the same connection, the motion is said to be renewed.
Once the item is approved as returned to the table, then the SCCBOE would have the option to make a motion and take action to increase their compensation pursuant to the Education Code.
Fiscal Implications
Increasing the board compensation, effective May 1, 2023, would increase current board compensation from $1,061.33 to $1,114.40 per month. This is an increase of $53.07 per month per member.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
In February 2010, a Bill of Rights for Children and Youth was adopted by the Santa Clara Board of Supervisors. These rights were meant to keep the needs of children and youth at the forefront. The original bill of rights, written by adults, served as an important guidepost during times of financial upheaval and political change. The SCCOE, the Children's Agenda and the County of Santa Clara have recognized the importance of youth voice in efforts and promoting civic engagement. Research has shown that engaging youth voice is an essential element of effective organizational development among community and youth-serving organizations. To that end, we jointly encouraged members of the Youth Liberation Movement in Summer 2022 to create a new Bill of Rights grounded on the ideas and wisdom of young people. The Bill of Rights was unveiled at the annual Children's Summit on March , 2023 and was included in the Annual Data Book on page 4. The rights below and on the attachment are the result of conversations with hundreds of youth and young adults throughout Santa Clara County.
Every young person must get what they need when they need it, no matter their actual or perceived race, ethnicity, gender identity, sexual orientation, religion, mental or physical ability, nationality, immigration status, criminal history, first language, skin color, education status, or wealth. We value the diversity of our children and young adults in Santa Clara County and believe we must treat each of them with respect and dignity.
Healthcare- Affordable, timely, and quality mental and physical healthcare that they can access at any time.
Mental health- Mental and emotional health and well-being and support systems in and outside of the home that promote emotional and social safety.
Love and emotional connections- Meaningful connections with consistent, caring adults and peers who love and appreciate the young person for who they are and want to see them grow.
Support and Guidance- Receive support and guidance from role models who are dedicated to helping them achieve their dreams and goals.
Life Skills- Training to develop life skills and knowledge as well as opportunities to apply them for their growth.
Education- A relevant and engaging education that exposes them to other cultures and promotes lifelong learning.
Job Opportunities- Job opportunities that provide safe and reasonable working conditions, and a living wage, and allow them to grow their careers.
Personal Development- Time, space, and resources to pursue any interest or opt for rest.
External support for family- Support that will allow their families to be taken care of so they can pursue their dreams.
Modern needs- Reliable transportation and wifi, computers that meet their needs, and phones when applicable.
Basic needs- Enough quality food and water, showers, clean clothes, and hygiene products to keep their bodies healthy.
Housing- Affordable, stable, safe, and comfortable housing that meets their needs as individuals.
Green spaces- Easily accessible and clean green spaces that will be preserved for future generations.
Safety- Feel and be safe in all environments they are in, such as their schools, homes, neighborhoods, and online.
Voice- Be treated as equal partners in identifying problems, developing solutions, and making the decisions that they are impacted by.
Choice- Make important decisions for their lives and set boundaries that are respected.
By adopting the new Bill of Rights, the SCCBOE and County Superintendent of Schools affirm the work of the youth in creating the document and ensure that the voices of youth are heard.
Student Impact
The Bill of Rights shall serve as a new guidepost in understanding the priorities of our youth and encourage continued investments in these areas to create lasting change that benefits Santa Clara County youth.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Niti Sharma, Director, Internal Business Services
Background
This report reflects budget revisions for the month of March 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of March 2023, expenditure budgets were increased by $2,093,268; revenue was increased by $1,969,118; and fund balance was decreased by $124,150.
Fiscal Implications
Restricted revenue in the amount of $300K was allocated to support the following initiatives:
Student Impact
School based wellness centers will provide holistic health and well-being of students to ensure that students are able to thrive academically, socially, and emotionally.
Requested Action
Approve the Budget Revisions for the Month of March 2023.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
Head Start/Early Head Start (HS/EHS) programs are required by federal regulations to periodically provide training and technical assistance (T/TA) and review the roles and responsibilities to governance teams. Programs that build strong leadership and governance systems and work to establish positive relationships are better equipped to deliver high-quality Head Start services to children and families. Strong leadership and governance teams foster an environment that supports innovation and continuous program improvement. Director, Antonio Fuentes will present the governance overview.
Public Law 110-134 approved on December 12, 2007 “Improving Head Start for School Readiness Act”. The law calls upon the entity operating Head Start and Early Head Start programs to maintain a formal structure for program governance, for the oversight of quality services for Head Start children and families and for making decisions related to program design and implementation. The SCCOE governance falls into the category of a public governing board and governance structure since SCCOE is a public entity. Non-public entities have different requirements for the structure of their governance body. This shared governance model is inclusive of the SCCBOE, County Superintendent of Schools, and the Policy Council. Non-public entities have different requirements for the structure of their governance body.
It is important to be aware of the components of the law related to conflict of interest. Members of the governing body shall:
The governing body shall have responsibility for administering and overseeing programs under including the safeguarding of Federal funds such as adopt practices that assure active, independent, and informed governance of the Head Start agency and compliance with Federal laws (including regulations) and applicable State, tribal, and local laws (including regulations); and developing procedures for how members of the policy council are selected.
Each Head Start agency shall have a policy council responsible for the direction of the Head Start program, including program design and operation, and long- and short-term planning goals and objectives, taking into account the annual communitywide strategic planning and needs assessment and self-assessment. The policy council shall be elected by the parents of children who are currently enrolled in the Head Start program of the Head Start agency. The policy council shall be composed of: (I) parents of children who are currently enrolled in the Head Start program of the Head Start agency (including any delegate agency), who shall constitute a majority of the members of the policy council; and (II) members at large of the community served by the Head Start agency (including any delegate agency), who may include parents of children who were formerly enrolled in the Head Start program of the agency.
Members of the policy council shall not have a conflict of interest with the Head Start agency (including any delegate agency); and not receive compensation for serving on the policy council or for providing services to the Head Start agency.
The policy council has responsibilities such as to approve and submit to the governing body decisions about activities such as the following:
The Head Start agency shall ensure the sharing of accurate and regular information for use by the governing body and the policy council, about program planning, policies, and Head Start agency operations, including-
Appropriate training and technical assistance shall be provided to the members of the governing body and the policy council to ensure that the members understand the information the members receive and can effectively oversee and participate in the programs of the Head Start agency.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. The program ensures at least 10 percent of its total funded enrollment is filled by children eligible for services under Individuals with Disabilities Education Act (IDEA). These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of student, Resident District: San Jose Unified School District, Desired District: Campbell Union High School District
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board of Education will hold a hearing and take action on an interdistrict attendance appeal on behalf of student, Resident District: San Jose Unified School District, Desired District: Campbell Union High School District
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of student, Resident District: East Side Union High School District, Desired District: Campbell Union School District
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of student, Resident District: Ravenswood City School District, Desired District: Palo Alto Unified School District
Report of Actions Taken in Closed Session
The following Committees met after the March 15, 2023 SCCBOE meeting:
Standing Committees
Policy Development Subcommittee: May 3, 2023 (Vice President Sreekrishnan)
Joint Legislative Advisory Committee (JLAC): September 20, 2023 (President Chon)
Budget Study Committee: May 17, 2023 (Dr. Dewan, County Superintendent of Schools)
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: May 20, 2023 (Trustee Berta)
California County Boards of Education (CCBE) Board of Directors: May 21, 2023 (Trustee Berta)
Santa Clara County School Boards Association (SCCSBA): May 10, 2023 (Trustee Mah)
Head Start Policy Council: May 16, 2023 (Trustee Lari)
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: May 5, 2023 (Trustee Berta)
Strong Start Coalition: May 9, 2023 (Trustee Lari)
Silicon Valley Reads Advisory Committee, next meeting TBD (Trustee Mah)
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.
Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.
No Williams complaints were received during the January 1, 2023 through March 31, 2023 reporting period.
Student Impact
The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide our students a quality education that encompasses all of these areas. No complaints were filed this quarter.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for February 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Serves as an oversight check of program expense
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Niti Sharma, Director-Internal Business Services
Jas Sohal, Manager-Purchasing Services
Background
Per Board Policy BP3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies or other personal property with a value less than $25,000 becomes unstable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.
Fiscal Implications
The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste.
Student Impact
There is no student impact.
The next Santa Clara County Board of Education regular meeting is scheduled for May 3, 2023.