The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will recite the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of our Student Recognition Program, the Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.
Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #4 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Minutes of the Regular Board meeting of May 3, 2023 (#2318)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bondurs, Ed.D., Assistant Superintendent, Educational Services Division
Background
President Biden signed Public Law 117-2, the American Rescue Plan Act, 2021 (ARP), into law on March 11, 2021. The American Rescue Plan includes funding for Head Start programs. All Head Start, Early Head Start, and Early Head Start-Child Care (EHS-CC) Partnership grantees received additional funds proportionally based on funded enrollment levels.
The purpose of the funds made available through ARP were intended to meet both short- and long-term needs in reaching families, preparing facilities for in-person Comprehensive Services, and to support Head Start staff wellness and mental health support. ARP aims to address systemic inequities by cutting child poverty in half and funding essential services such as childcare, Head Start, preventative child welfare interventions, family violence prevention, energy assistance, and short-term pandemic emergency assistance, and it is a bold step forward in the fight for our children’s future.
In awarding ARP funding, the Office of Head Start (OHS) determined that the widespread impact of the coronavirus was adversely impacting Head Start grantees. Funding has been utilized to respond to COVID and COVID impacts on the program. Funds were used by the program for reaching families, preparing facilities for in-person Comprehensive Services, and to support staff with wellness and mental health support consistent with the requirements of ARP and the goals of the grant.
|
Category |
ARP Grant Award |
|
Personnel |
$ 519,266 |
|
Fringe Benefits |
$ 221,285 |
|
Travel |
$ 3,058 |
|
Equipment |
$ - |
|
Supplies |
$ 266,620 |
|
Contractual |
$ 1,440,918 |
|
Construction |
$ - |
|
Other |
$ 13,506 |
|
Direct Cost Total |
$ 2,464,653 |
|
Indirect Cost (9.82%) |
$ 153,289 |
|
Grant Total |
$ 2,617,942 |
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assitant Superintendent, Educational Services Division
Background
The Head Start program has submitted its update for the existing five-year grant application for FY 2023-24. The grant application includes five-year goals and objectives. SCCOE must also establish and seek approval of a Selection Criteria that weighs the prioritization of selection of participants, based on community needs identified in the community needs assessment and include family income, homeless, foster care, child age, eligibility for special education and related services per §1302.14 Selection Process of The Head Start Act.
The SCCOE Head Start program expects no impact on enrollment in serving up to 2,188 children (1,690 preschoolers and 498 infants/toddlers) and families in Santa Clara and San Benito counties. The program has met and held discussions with key partners (internal and external) to review the Selection Criteria to serve eligible children and families. Planning meetings include, but are not limited to, the following:
Fiscal Implications
No fiscal implications.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
June is nationally recognized as Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ+) Pride Month. Pride Month is celebrated in June in honor of the 1969 Stonewall Riots and highlights the work to achieve equal justice and equal opportunity for LGBTQ+ Americans; and,
Harvey Milk was the first openly gay elected official in the history of California and, at the time of his death, the most recognized political advocate for LGBTQ+ rights in the United States.
Student Impact
The SCCOE acknowledges the historical relevance of these two significant recognitions. SCCOE remains committed to inspire equity, create alliances, celebrate diversity, and establish safe environments in our schools and communities throughout the county and in alignment with the Santa Clara County Bill of Rights for Children and Young Adults.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The month of June is recognized as National Immigrant Heritage Month, which acknowledges and celebrates the accomplishments and contributions immigrants have made shaping the history and enriching the culture of the United States.
Student Impact
To provide inclusive, equitable, high-quality education to every child in the county, the Santa Clara County Office of Education (SCCOE) creates, establishes and sustains initiatives and programs that encourage students to learn about and embrace different cultures.
In alignment with the Santa Clara County Board of Education Priorities, the Santa Clara County Office of Education (SCCOE) strives to provide and promote systemic change and educational justice through inclusive practices in and outside of classrooms.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Juneteenth, also known as “Juneteenth Independence Day,” “Freedom Day” or “Emancipation Day,” has been celebrated as a historical time in American history since 1865. Juneteenth commemorates African American freedom from slavery. Honoring this day, more than 150 years later, helps us learn our history and better understand the experiences of African Americans who shaped this nation.
The SCCOE acknowledges the historical relevance of this significant event and the generational trauma that accompanies being subject to racism, discrimination, and prejudice as a barrier to positive well-being, economic opportunity, and academic achievement.
Student Impact
The Santa Clara County Office of Education (SCCOE) remains committed to inspire equity, create alliances, celebrate diversity, and establish safe environments in the schools and communities throughout the county.
In alignment with the Santa Clara County Board of Education Priorities, the Santa Clara County Office of Education (SCCOE) strives to provide and promote systemic change and educational justice through inclusive practices in and outside of classrooms.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Individuals with Disabilities Education Act (IDEA) and California state law maintain that accountability and responsibility for providing education and related services for students with disabilities rests with the school district of residence including a duty to provide a Free and Appropriate Education (FAPE) in the least restrictive environment. student success is only possible when the “whole child” is served through promoting inclusion, enhancing the awareness and capacity of schools, school personnel, community and educational partners and advancing equity for students of all abilities in schools, classrooms, community, and life. State and Federal leaders are encouraged to continue and expand all efforts to increase funding for the provision of special education services and to increase capacity for all schools to promote equity and inclusion for students of all abilities.
The core principles of the SCCOE are equity, diversity, inclusion and partnership and use these principles as guideposts for initiatives and programs that promote high quality, equitable and inclusive public education for all students.
Student Impact
In alignment with the Santa Clara County Board of Education Priorities, this resolution promotes systemic change and educational justice through inclusive practices in and outside of classroom. The Santa Clara County Office of Education (SCCOE) remains committed to inspire equity, create alliances, celebrate diversity, and support safe, inclusive, and equitable learning environments in the schools and communities throughout the county.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
June is nationally recognized as gun violence awareness month and the first Friday is recognized as National Gun Violence Day. “Wear Orange Weekend” from June 2nd to June 4th to raise awareness on the issue of gun violence in the United States.
Gun violence is currently the number one cause of death for children and teenagers, surpassing car accidents, and is a public health crisis.
Beginning next school year, schools will be required to provide notice to parents about safe gun storage.
Student Impact
National Gun Violence Awareness Month addresses that gun violence, and threats of gun violence, in schools undermine the sense of security that all students should have in their learning environments. The County Superintendent of Schools and the County Board of Education, in alignment with the Bill of Rights for Children and Young Adults for Santa Clara County are committed to efforts that support students to feel and be safe in their schools, homes, neighborhoods and online.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Special Education |
| Donor: | Tabata Trust |
| Donation: | $4,193.16 |
| Program: | Special Education |
| Donor: | Janet Y. Tabata Survivors Trust |
| Donation: | $58,204.8 |
Fiscal Implications
The above donations will be accepted for the Special Education program.
Student Impact
The above donations will be used to support students in the Special Education program.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Niti Sharma, Director, Internal Business Services
Background
This report reflects budget revisions for the month of April 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of April 2023, expenditure budgets were increased by $4,064,959; revenue was increased by $4,060,892; and fund balance was decreased by $4,067.
Fiscal Implications
Restricted revenues in the amount of $3.2M were allocated to support the following initiatives:
Student Impact
Students county-wide will benefit from school-based mental health services and access to expanded CTE pathways.
Requested Action
Approve the Budget Revisions for the Month of April 2023.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
Summit Public Schools
An update will be provided on Summit.
University Preparatory Academy (UPA)
An update will be provided on UPA.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On May 3, 2023 the Policy Subcommittee met and approved a first reading of Board Bylaw 9270.1 the Levine Act: Conflict of Interest
BB 9270.1 Levine Act: Conflict of Interest
Board Bylaw 9270.1 is being established due to a change in the law. The Levine Act, as part of the Fair Political Practices Reform Act, now applies to all members of local governmental agencies who are directly elected by the voters, including the SCCBOE Members. The Levine Act prohibits an Officer of an Agency from accepting, soliciting, or directing a contribution of more than $250 from any Party or Participant (or their agent) while a proceeding involving a License, Permit, or Other Entitlement for Use (1) is pending before the Agency, (2) in the 12 months preceding the final decision, and (3) for 12 months following the date a final decision is made if (1) the Officer knows or (2) has reason to know that the Party of Participant (or their agent) has a financial interest in the final decision. Local elected officials who received campaign donations in excess of $250 in 2022 are not required to recuse themselves from related proceedings in 2023. Local elected officials will need to monitor their contributions as of January 1, 2023 as it applies to the implementation of this new law.
Compliance with this act is an individual Board member responsibility. Board members may need to seek legal advice or an opinion from the Fair Political Practices Commission. The penalties for violating this act are consistent with the penalties named in the Political Reform Act. Board members will need to notify the County Superintendent as soon as possible if they have received a prohibited contribution under this new law.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Veronica Garza, Director of Early Care and Education Initiatives
Background
The Santa Clara County Office of Education (SCCOE) has offered technical assistance and ongoing efforts on how all four-year-old children and an increased number of at-promise three-year-old children in the county may access full-day learning programs before kindergarten that meet the needs of parents, including through partnerships with the universal preschool programs in the mixed-delivery system and expanded learning offerings. This presentation will provide an overview to the SCCBOE and community about strategic efforts to coordinate and provide technical assistance for Universal Pre-Kindergarten (UPK) throughout Santa Clara County.
Student Impact
Decades of research demonstrates that high-quality early learning experiences can have long-lasting impacts on both short-term outcomes (like kindergarten readiness) and long-term outcomes, such as reduction in grade retention and special education placement, an increase in high school graduation rates, and greater chances of attending college. The County Superintendent of Schools and the SCCBOE have identified access to inclusive, quality early learning including childcare as a priority.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The County Board will hold a Closed Session to discuss the following matter:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 1 case
Report of Actions Taken in Closed Session
The following Committees met after the May 3, 2023 SCCBOE meeting:
Standing Committees
Policy Development Subcommittee: August 2, 2023 (Vice President Sreekrishnan)
Joint Legislative Advisory Committee (JLAC): September 20, 2023 (President Chon)
Budget Study Committee: Next meeting TBD (Dr. Dewan, County Superintendent of Schools)
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: May 20, 2023 (Trustee Berta)
California County Boards of Education (CCBE) Board of Directors: May 21, 2023 (Trustee Berta)
Santa Clara County School Boards Association (SCCSBA): Next meeting TBD (Trustee Mah)
Head Start Policy Council: June 13, 2023 (Trustee Lari)
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: Next meeting TBD, 2023 (Trustee Berta)
Strong Start Coalition: August 8, 2023 (Trustee Lari)
Silicon Valley Reads Advisory Committee, next meeting TBD (Trustee Mah)
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Niti Sharma, Director, Internal Business Services
Background
Per Board Policy BP 3312 (a) contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed from January 1, 2023 - March 31, 2023.
Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
| VENDOR | DESCRIPTION | AWARD PROCESS | CONTRACT TYPE | DIVISION | ASSISTANT SUPERINTENDENT | CONTRACT AMOUNT |
|---|---|---|---|---|---|---|
| EdTheory, LLC | Contracted Services for Special Education Students | SOLE SOURCE | Professional Services Agreement | Educational Services | Dr. Jessica Bonduris | $300,000 |
| STAR of California dbs ERA Ed, Stepping Stones Group | Contracted Services for Special Education Students | SOLE SOURCE | Professional Services Agreement - Amendment | Educational Services | Dr. Jessica Bonduris | $300,000 |
| Ro Health, Inc | COVID-19 Testing & Support | SOLE SOURCE | Professional Services Agreement - Amendment | Business, Facilities, & Operations Division | Stephanie Gomez | $330,000 |
| Spectrum Center, Inc | Non-Public School Contracted Services for Special Education Students | SOLE SOURCE | SELPA Master Contract | Educational Services | Dr. Jessica Bonduris | $800,000 |
Fiscal Implications
Funding has been designated to pay for the anticipated expenditures associated with these contracts.
Student Impact
Students throughout the County of Santa Clara will directly benefit from these contracted services.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Summarizes the year-to-date enrollment activity in the Head Start Program to comply with enrollment requirements
Financial Reports
The financial reports for the month are a snapshot in time. The financial reports for March 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Limits the amounts of funds charged as development and administrative costs to 15%
Serves as an oversight check of program expenses
Serves as an oversight check of program expense
Student Impact
The Head Start/Early Head Start Program is federally funded to serve up to 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
Head Start/Early Head Start (HS/EHS) programs are required by federal regulations to conduct an annual self-assessment of all component areas and submit an action plan for areas of improvement to the Administration for Children and Families (ACF). The Head Start/Early Head Start Self-Assessment Action Plan is shared with the Board of Education and the Head Start Policy Council as an informational item.
Please see reference the attached HS/EHS Self-Assessment Action Plan.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The next Santa Clara County Board of Education regular meeting is scheduled for June 14, 2023.