The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact Ruby Parra in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: rparra@sccoe.org or (408) 453-6878.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will recite the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of our Student Recognition Program, the Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.
Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of our Employee Recognition Program, the Santa Clara County Board of Education takes time throughout the year to honor substitutes who provide continuity of service in the absence of staff.
Specifically, the Board honors substitutes for outstanding performance in carrying out duties, exceptional customer service, positive attitude, a demonstration of care and support for others, and ability to create and foster a positive school environment that motivates others. Paul Schuler, a substitute at Blue Ridge High School within the Alternative Education program, is the Santa Clara County Office of Education Substitute of the Year for 2023.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #5 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Minutes of the Regular Board meeting of June 14, 2023 (#2320)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent – Educational Services Division
Background
The State Board of Education (SBE) approved standards for the local performance indicators that support local educational agencies (LEAs) in measuring and reporting progress within the appropriate Local Control Accountability Plan (LCAP) priority area. For each local indicator, the approved standard includes:
The determination for each applicable local indicator is completed by using a self-reflection tool to measure and report progress through the CA School Dashboard. The collection and reflection on locally available information relevant to progress on local priority areas supports planning and improvement efforts aligned to LCAP priorities.
The Performance Standard Indicators on the self-reflection tool include: (a) Basic Services and Conditions, (b) Implementation of State Academic Standards, (c) Parent and Family Engagement, (d) School Climate, (e) Access to a Broad Course of Study, (f) Coordination of Services for Students Expelled from their Local Education Agency, and (g) Coordination of Services for students receiving foster services.
These priority areas are reported as Met, Not Met, or Not Met for Two or More Years using locally available data.
The information in the attachment will be reported to the California Department of Education in August of 2023.
Student Impact
The Alternative Education and Special Education Departments within the Educational Services Division provide individualized educational settings for some of the most diverse students within Santa Clara County, in collaboration with local districts, community partners, and county agencies. The LCAP and The CA School Dashboard illustrate, inform, and highlight the progress of the Santa Clara County Office of Education’s unique programs that ensure inclusion, equity, diversity, inclusion, partnership, and high-quality education for all students. The CA School Dashboard Indicators also demonstrate the progress of Santa Clara County Office of Education’s programs for students receiving foster youth services and students currently expelled from their local educational agency (LEA) throughout Santa Clara County.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
The Local Control Accountability Plan (LCAP) Federal Addendum provides an overview of the SCCOE Educational Services alignment of federal funds (Title I, II, III, and IV) with the Local Control Funding Formula (LCFF) goals and expenditures. The purpose of the California LCAP Federal Addendum is to address the LEA's attention to: (a) the education of students experiencing homelessness, incarceration, or expulsion from their local education agency, (b) the education of students experiencing low socioeconomic status, (c) parent and family engagement, (d) the education of students receiving services as English Learners, and (e) training for highly qualified staff as defined in the Every Student Succeeds Act (ESSA).
Student Impact
The LCAP Federal Addendum content directly impacts the academic and social-emotional needs of SCCOE students and families. The LCAP Addendum defines the LEA's use of federal funds and their alignment with Local Control Funding Formula (LCFF) goals, and funding. This alignment impacts SCCOE students through a focus on: (a) rigorous, relevant, and engaging instruction, (b) a successful transition to college and/or career, and (c) a culturally responsive and safe learning environment grounded in partnership with community and family members.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
California Education Code sections 41507 and 41572 require each school to consolidate all school plans for programs funded through the Consolidated Application and Reporting System into the School Plan for Student Achievement (SPSA).
The School Site Councils from three of Santa Clara County Office of Education’s (SCCOE) schools, (Community Schools, Court Schools, and Special Education) revised and approved their SPSAs to include updated budget information.
Student Impact
The School Plan for Student Achievement (SPSA) is completed annually by school sites accepting federal funds. Through an educational partner engagement process including staff, students, and parents, each school site sets goals and budgets funds to support student achievement and student and parent engagement. SPSAs directly impact SCCOE students through a focus on programming, direct service to students and parents, and professional development. SPSA goals are aligned with the SCCOE LCAP goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Niti Sharma, Director, Internal Business Services
Background
On November 6, 2012, the voters of California approved Proposition 30, which temporarily increased the state’s sales tax and the personal income tax rates for upper-income taxpayers. Part of the revenue generated would be used to support Local Educational Agency (LEA) funding, with the remainder helping to balance the state budget.
Revenues generated from Proposition 30 are deposited into a state account called the Education Protection Account (EPA). The EPA began January 1, 2012, and continues for seven years (December 31, 2018), during the time that Proposition 30 will be effective. Proposition 55 was approved on November 8, 2016, which extends the EPA account through 2030.
Current Status
The creation of the EPA by Proposition 30 also comes with some accountability components. One requirement is having the spending plan approved by the governing board during a public meeting. Another requirement is that the LEA must publish on its website (each year) an accounting of the estimated revenue it will receive from the EPA and how much will be expended. In addition, EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs.
Enclosed is the Santa Clara County Office of Education’s estimated EPA spending plan for 2023-24.
Requested Action
Adopt the 2023-24 resolution to approve the spending plan for the Education Protection Account (EPA).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Santa Clara County Office of Education (SCCOE) is committed to practicing and educating others about climate change, ways to combat it, and how to sustain the initiatives put in place. This is in direct alignment with the Santa Clara County Board priority of Education Environmental/STEM Literacy, Preparedness and Student Engagement.
Students are and will continue to be impacted by environmental changes. Through the California Next Generation Science Standards (NGSS), grants and partnerships, and a variety of sustainability initiatives, the SCCOE provides technical assistance and training to schools and districts that helps prepare students to be environmental stewards.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
Pursuant to Education Code (EC) 52068(b)(1), the Santa Clara County Office of Education held a public hearing to solicit recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP). This public hearing was held on June 14, 2023.
Current Status
The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education. Stakeholders participated in the development of the LCAP pursuant to the regulation. The LCAP was presented to the LCAP Parent Advisory Committee (PAC), the District English Learner Parent Advisory Committee (DELAC), and the Special Education Local Plan Area (SELPA) pursuant to EC Section 52063. The LCAP was posted on the SCCOE webpage for public comment on May 24, 2023.
Requested Action
Adopt the 2023-2024 SCCOE Local Control Accountability Plan (LCAP).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Niti Sharma, Director, Internal Business Services
Background
Education Code 1622 requires that on or before July 1 of each fiscal year, the county board of education shall adopt the annual county school service fund budget. Additionally, Education Code 1040 requires the county board of education to approve the annual county school service fund budget of the county superintendent of schools. The county board of education shall not adopt the annual county school service fund budget before the county board of education adopts a local control and accountability plan (LCAP).
Pursuant to Education Code (EC) 1620 on or before July 1 of each fiscal year, the county board of education shall hold a public hearing for the county school service fund budget. The public hearing was held on June 14, 2023, and the 2023-24 County School Service Fund Budget was presented and is attached for your reference.
The County School Service Fund budget was developed based on a set of assumptions, and the most up-to-date information available from the Governor's May Revise, legislative proposals, with guidance from organizations such as the California Department of Education and Department of Finance. Additionally, the books for 2022-23 will close by late August/early September, and any necessary adjustments to the adopted county school services budget will be made at first interim in accordance with prescribed rules and regulations.
Budget Summary
The 2023-24 County School Service Fund is comprised of unrestricted and restricted funds. Unrestricted funding is to be used for a designated purpose and restricted funding is for a specified purpose and subject to restrictions stipulated by the grantor. Total projected revenues (including Transfer-in) are approximately $339.06 M and projected expenditures (including Transfer-out) are approximately $359.59 M. This includes approximately $47.04 M in expenditures for the return of local property taxes to the state. This amount may change depending upon local property tax revenues. SCCOE's projected reserve for economic uncertainty is $14.38 M. SCCOE meets the State mandated reserve requirement of 2% and the additional 2% reserve requirement as set forth by Board Policy #3100, for 2023-24 and the two subsequent fiscal years.
The 2023-24 County School Service Fund budget reflects that SCCOE is in good fiscal health and will be able to meet its financial obligations and all the statutory requirements for adoption.
Recommend Action
Adopt the 2023-24 County School Service Fund budget.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Niti Sharma, Director, Internal Business Services
Background
This report reflects budget revisions for the month of May 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of May 2023, expenditure budgets were increased by $16,609,252; revenue was increased by $16,179,048; and fund balance was decreased by $430,204.
Fiscal Implications
Restricted revenue in the amount of $5.8M was allocated to support the following initiatives:
Student Impact
Students throughout the county will benefit from easy to access school-based mental health services.
Requested Action
Approve the Budget Revisions for the Month of May 2023.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student board of education member may give a report on activities related to their duties as member of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jennifer Mutch, Science Coordinator -iSTEAM
Background
The Climate Resilient California Schools Report- A Call to Action (March 2023) states that “...Californians are facing unprecedented heat, drought, wildfire, and flooding-among other impact of climate change.” (Stanford University, 2023) These climate related affects directly impact the physical and economic health of communities in which our students and their families live while also causing lost learning days and trauma. Environmental education has long been encouraged in California schools and, under state law enacted in 2018, includes the topics of climate change and environmental justice.
The Santa Clara County Office of Education (SCCOE) recognizes the importance of engaging student voices as the younger generation bears the greatest potential burdens from climate change and deserves meaningful pathways and opportunities to mitigate this threat. The SCCOE is committed to identifying opportunities within the curriculum and providing additional learning and leadership opportunities where possible that reflect students' environmental goals for their civic lives and their academic and professional careers.
Associate Superintendent of Professional Learning and Educational Progress Division, Dr. Anisha Munshi, and Science Coordinators, Jenn Mutch, and Tara Sikorski, will provide a report on SCCOE's Environmental Literacy, Sustainability, and Climate Action Initiatives.
Student Impact
Schools in California and nationwide have the potential to affect positive, tangible environmental change while preparing students, in their careers and civic life, to be stewards of their communities, the earth and its resources. The implementation of the Next Generation Science Standards (NGSS) and the Environmental Principles and Concepts (EP&Cs) that are embedded in all curriculum frameworks provide an opportunity for students to engage in real-world inquiry and application of science skills in understanding and addressing climate change.
Santa Clara County children and youth have demonstrated leadership and expressed an expectation that their representatives will advocate for their communities' well-being. Students across many grade levels, including those in their early elementary years and all the way up through high school, strive to be environmentally conscious in their daily lives and to be active and engaged leaders in combatting global climate change in their community both now and in the future.
The SCCOE provides professional development that supports the implementation of a curriculum that integrates the subject content areas (science, math, history, arts, etc.) with the EP&Cs and provides high-quality, embedded, and ongoing professional development to educators on environmental literacy, climate change, climate solutions, climate justice and sustainability. The SCCOE also provides environmental education and sustainability education through Walden West Outdoor Science School and provides support for educators and community-based partners through the Environmental Literacy Community Based Partners who have been working with the SCCOE and school districts on environmental literacy, sustainability and gardening professional learning and projects.
We have established the Growing Gardens Community of Practice, held our second annual Environmental Literacy Summit, developed two toolkits for Climate Education and Environmental Education, and are expanding our support and technical assistance for sustainability, school gardens, and climate education in schools across Santa Clara County.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Background
Assistant Superintendent Gomez will provide an overview of a Solar Energy Project the SCCOE is exploring. The report will include the potential benefits, process, and proposed sites.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
2022-2023 Charter Schools Data Book
Charter Schools staff has worked with the SCCBOE-authorized charter schools to prepare and present the Charter Schools Annual Data Book.
University Preparatory Academy (UPA)
Charter School staff will provide an update on UPA.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education-authorized charter schools, serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold the hearing and take action on an interdistrict attendance appeal on behalf of student, Resident District; Sequoia Union High School District, Desired District: Mountain View Los Altos School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold the hearing and take action on an interdistrict attendance appeal on behalf of student, Resident District; Sequoia Union High School District, Desired District: Mountain View Los Altos School District.
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
No committees have met since the last meeting.
Standing Committees
Policy Development Subcommittee: August 2, 2023 (Vice President Sreekrishnan)
Joint Legislative Advisory Committee (JLAC): September 20, 2023 (President Chon)
Budget Study Committee: Next meeting TBD (Dr. Dewan, County Superintendent of Schools)
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: November 28-29, 2023 (Trustee Berta)
California County Boards of Education (CCBE) Board of Directors: September 8, 2023 (Trustee Berta)
Santa Clara County School Boards Association (SCCSBA): Next meeting TBD (Trustee Mah)
Head Start Policy Council: July 18, 2023 (Trustee Lari)
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: Next meeting TBD, 2023 (Trustee Berta)
Strong Start Coalition: August 8, 2023 (Trustee Lari)
Silicon Valley Reads Advisory Committee, next meeting TBD (Trustee Mah)
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for April 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Serves as an oversight check of program expense
Student Impact
The Head Start/Early Head Start Program is federally funded to serve up to 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Associate Superintendent - Professional Learning and Educational Progress
Alissa Meltzer, Director - Continuous Improvement and Accountability
Background
Pursuant to EC 52066(i), County Offices of Education (COEs) must annually develop a summary of services that describe how the COE will support its districts, in general, related to continuous improvement. The report also includes descriptions of the supports provided to districts identified to receive differentiated assistance. These summaries are compiled and publicly posted by the California Department of Education.
The statute requires descriptions in three areas:
The report describes the summary of services that will be provided during the 2023-24 school year by the SCCOE and its Continuous Improvement and Accountability department under the Professional Learning and Educational Progress Division.
Fiscal Implications
Funding for these supports and services are provided by the Statewide System of Support funding.
Student Impact
Supporting districts with continuous improvement services directly impacts students and the services that are offered to them. Through the practices of data review, root cause analysis, strategic planning, and program evaluation, districts, working with input from their communities, can better plan for robust and targeted programs to meet the needs of all students and address the ways they operationalize equity.
The next Santa Clara County Board of Education regular meeting is scheduled for July 19, 2023.