The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: rparra@sccoe.org or (408) 453-6878.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will recite the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent, Educational Services
Background
The Santa Clara County Board of Education (County Board) and the County Superintendent of Schools (County Superintendent) believe it is important to seek and consider students ideas, viewpoints, and reactions to education. To provide Santa Clara County Office of Education (SCCOE) high school students with opportunities for civic engagement and to provide valued input to the County Board, the County Board agreed by policy to ensure inclusion of a student member (Student Board Member). A petition was received and duly verified by the County Superintendent of Schools in June of 2022.
The 2023-2024 Student Board Member has been selected by their peers. The student member is in good academic standing and committed in writing to carrying out the responsibilities of Student Board Members by completing an affidavit which is on file in the office of the County Superintendent of Schools.
This evening the selected student, Nathan Alvarez, is being presented to the County Board at the regular meeting of September 20, 2023.
The Student Board Member term shall be for one school year ending on June 30, 2024. The Student Board Member shall perform duties as needed within the scope of the County Board. Student Board Members shall not be considered members of legislative body for purposes of the Brown Act, including for purposes of establishing quorum. Student Board Members shall not be included in determining the vote count necessary to carry any measure before the County Board. The Student Board Member shall participate virtually in the meetings. Should the County Board of Education meetings extend beyond 8:00PM, the student board member will be automatically excused at 8:00PM.
Student Impact
The SCCOE is committed to providing opportunities for students to engage civically and to pursue the State Seal of Civic Engagement on their diploma. Civic engagement promotes learning, critical thinking, and engagement.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
Welcome Back Visits
Staff will provide information about the department's welcome back to school visits to SCCBOE-authorized charter schools.
Voices College-Bound Language Academies
Staff will provide an update on Voices Morgan Hill.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On September 6, 2023 the Policy Subcommittee met and reviewed BB 9270 and approved revisions to Exhibit 9270 Conflict of Interest Code.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #6 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The month of October is designated National Disability Employment Awareness Month, a celebration coinciding with the passage of the Rehabilitation Act of 1973. The observance acknowledges the contributions of workers with disabilities and promotes advocacy and education about the value of a workforce inclusive of their skills and talents.
Student Impact
The Santa Clara County Office of Education (SCCOE) promotes and supports the workability of its students with disabilities in a community-based program that expands the recreation, vocation, and education skills and experiences of its students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
October is recognized as LGBTQ+ History Month. This is a celebration of the diverse, rich history of the LGBTQ+ community and the positive contribution being made to society. First established in 1998, LGBTQ+ History Month is a learning opportunity as well as a collective agreement to build ally support.
Student Impact
The Santa Clara County Office of Education and Santa Clara County Board of Education prioritize inclusive practices in the classroom. Having a welcoming and inclusive school environment that promotes a sense of belonging is essential to the success of students. Recognizing October as LGBTQ+ History Month allows for inclusive practices and the opportunity to build and sustain allies.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of the Regular Board Meeting of September 6, 2023 (#2324)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Background
In accordance with BP 3312(a), we have compiled a list of leased properties. These properties are primarily used for the operations of student service programs.
Fiscal Implications
Funds have been incorporated into the 2023-24 budget for the leases.
Student Impact
To provide services to students, the SCCOE leases classrooms for Special Education, Alternative Education, Opportunity Youth Academy and Early Learning Services.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Executive Services |
| Donor: | Santa Clara County Federal Credit Union |
| Donation: |
$10,000 $20,000 |
Fiscal Implications
The $10,000 donation will be accepted for the 2023 Teacher Recognition Day celebration and the $20,000 will support special recognitions, events and programs such as for students and childcare providers.
Student Impact
The above donations will be used towards the production of the Annual Santa Clara County Teacher Recognition Celebration and support special recognitions, events and programs. These acknowledge the efforts and contributions of teachers and their role in helping youth succeed, and support students and childcare providers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On September 6, 2023 the Policy Subcommittee met and reviewed BB 9270 and approved revisions to Exhibit 9270 Conflict of Interest Code. Annually, the Conflict of Interest Code, Exhibits, and resolution are updated to comply with state law.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On August 2, 2023 the Policy Subcommittee met and approved revisions to BP 6173 Education for Youth Experiencing Homelessness. This board policy was presented on September 6, 2023 for a first reading. The policy is presented for second reading and approval.
BP 6173 Education for Youth Experiencing Homelessness
The policy is updated to reflect a NEW LAW (AB 408, 2022) which requires the liaison for homeless students to offer annual training to Santa Clara County Office of Education (SCCOE) employees providing services to students experiencing homelessness and to inform such employees of the availability of training and the services provided by the liaison. The policy is also updated to clarify what factors to consider when determining the "best interest" of the student in enrollment decisions, and in regard to resolving enrollment disputes, to provide materials in the native language or through an interpreter and to provide any additional support needed because of a disability at no additional charge. Additionally, the policy is updated to add a section on "Transportation" to ensure students experiencing homelessness are provided transportation to and from the student's school of origin, reflect NEW LAW (AB 181, 2022) which exempts a student classified as unduplicated from paying a fee for transportation, and reflect NEW LAW (SB 532, 2022) which provides, when a student experiencing homelessness transfers into an SCCOE school, for additional requirements regarding the transfer of coursework and credits, exemptions from established graduation requirements and for the option to remain in school to complete SCCOE-established or statewide course requirements. The policy is updated throughout to change language from "homeless student" to "student experiencing homelessness."
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Niti Sharma, Director, Internal Business Services
Background
This report reflects budget revisions for the month of June 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of June 2023, expenditure budgets were increased by $23,108,772; revenue budgets were increased by $26,387,903, and fund balance was increased by $3,279,131.
Fiscal Implications
Restricted revenues in the amount of $6.6M were allocated for the following initiatives:
Student Impact
Local Educational Agencies (LEAs) will have increased capacity and support to plan, implement, and coordinate community schools.
Requested Action
Approve the Budget Revisions for the Month of June 2023.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Niti Sharma, Director, Internal Business Services
Background
This report reflects budget revisions for the month of August 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of August 2023, expenditure budgets were increased by $9,867,922; revenue budgets were increased by $4,989,683; reserve for carryover was decreased by $4,284,077 and fund balance was decreased by $594,162.
Fiscal Implications
Restricted revenues in the amount of $1.2M were allocated to support the following initiatives:
Student Impact
Students throughout the state will directly benefit from improved student outcomes.
Requested Action
Approve the Budget Revisions for the Month of August 2023.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to discuss the following item:
Conference with Legal Counsel--Anticipated Litigation: Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: one case
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of student; Resident District: Gilroy Unified School District, Desired District: Morgan Hill Unified School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of student; Resident District: North Monterey County Unified School District, Desired District: Morgan Hill Unified School District
Report of Actions Taken in Closed Session
The following Committees met after the September 6, 2023 SCCBOE meeting:
Joint Legislative Advisory Committee (JLAC) (President Chon)
California County Boards of Education (CCBE) Board of Directors (Trustee Berta)
Warmenhoven Inclusion Collaborative Advisory Board (Trustee Berta)
Strong Start Coalition (Trustee Lari)
Silicon Valley Reads Advisory Committee (Trustee Mah)
Standing Committees
Policy Development Subcommittee: October 4, 2023 (Vice President Sreekrishnan)
Joint Legislative Advisory Committee (JLAC): TBD (President Chon)
Budget Study Committee: November 15, 2023 (Dr. Dewan, County Superintendent of Schools)
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: November 28-29, 2023 (Trustee Berta)
California County Boards of Education (CCBE) Board of Directors: November 30, 2023 (Trustee Berta)
Santa Clara County School Boards Association (SCCSBA): September 27, 2023 (Trustee Mah)
Head Start Policy Council: September 26, 2023 (Trustee Lari)
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: January 5, 2024 (Trustee Berta)
Strong Start Coalition: October 10, 2023 (Trustee Lari)
Silicon Valley Reads Advisory Committee: TBD (Trustee Mah)
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent, Educational Services Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for July 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Serves as an oversight check of program expenses
Student Impact
The Head Start/Early Head Start Program is federally funded to serve up to 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The next Santa Clara County Board of Education regular meeting is scheduled for October 4, 2023.