The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: rparra@sccoe.org or (408) 453-6878.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will recite the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #3 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Marisa Perry, Director - Classified Personnel Services
Background
The Personnel Commission is an independent body comprised of three individuals, appointed on a rotational basis, for three-year terms. Each position is appointed by a different entity: the Board of Education, the classified employees, appointed by the union, and a joint appointee, appointed by two Commissioners. This year, the appointment falls to the classified employees’ union, SEIU.
SEIU announced their intent to reappoint Ms. Libby Spector to the Personnel Commission, for a tenth, three-year term. At the Personnel Commission meeting on September 20, 2023, Ms. Spector accepted the reappointment by SEIU. Pursuant to the California Education Code, section 45246, the Board of Education, in open session, must ratify the classified employee appointment.
To qualify as a Personnel Commissioner, California law requires that the individual be a resident and a registered voter of Santa Clara County, and a known adherent of the merit system.
Compensation
Compensated at the rate of $50 per regular or special meeting attended and benefits.
LIBBY SPECTOR
PROFESSIONAL BIOGRAPHY IN BRIEF
Libby Spector is a retired Field Representative from the Service Employees International Union (SEIU), Local 521. In this role, Ms. Spector served as vice-president from 1985-1995. Ms. Spector draws from vast union experiences, as she also was a union steward in New York City before moving to California.
Ms. Spector currently serves as President of the Santa Clara County Office of Education Personnel Commission and serves as the classified employees' appointee to the Commission. Commissioner Spector was originally seated on the Santa Clara County Office of Education Personnel Commission in March 1996. Thus, Ms. Spector has served nine terms on the Personnel Commission. Her current term expires December 2023.
In addition to her Santa Clara County Office of Education Commission responsibilities, Commissioner Spector is a past member of the Personnel Board for the County of Santa Clara.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Niti Sharma, Director, Internal Business Services
Background
On November 6, 1979, the voters of the State of California approved Proposition 4/Gann Initiative. This initiative added Article XIII-B to the State Constitution, which has the effect of placing a limit on the amount of proceeds from taxes governmental entities may authorize for expenditure during each fiscal year.
Pursuant to California Education Code 1629, on or before October 15 of each year, the Santa Clara County Board of Education shall adopt a resolution pursuant to Division 9 (commencing with Section 7900) of Title 1 of the Government Code, to identify the estimated appropriations limit for the county office of education for the current fiscal year and the actual appropriations limit for the preceding fiscal year. The resolution shall be adopted at a regular or special meeting of the Board. Section 7910 of the Government Code requires the documentation used in the identification of the appropriations limits be made available to the public fifteen days prior to the meeting. This documentation is available for public review on the SCCOE Homepage at www.sccoe.org.
Calculations of 2022-23 and the estimated 2023-24 Gann Appropriations Limits are reflected on the Unaudited Actuals for Fiscal Year 2022-23 County Office Appropriations Limit Calculations report provided by the State Department of Education. The 2022-23 Gann Appropriations Limit has been calculated using actual proceeds of taxes for comparison with the 2022-23 limit. The Santa Clara County Office Education is within the 2022-23 Adjusted Appropriations Limit of $222,245,456.11. The 2023-24 Gann Appropriations Limit has been calculated at $231,487,021.38.
Fiscal Implications
No direct fiscal implications.
Student Impact
No direct student impact.
Requested Action
Request adoption of the Resolution for the 2022-23 Gann Appropriations Limit and the estimated Gann Appropriations Limit for 2023-24.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of the Regular Board Meeting of September 20, 2023 (#2325)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Teacher Recognition Celebration, Public Affairs |
| Donor: |
Santa Clara County School Boards Association |
| Donation: | $500 |
| Program: | Teacher Recognition Celebration, Pubic Affairs |
| Donor: | Sixth District PTA |
| Donation: | $1,000 |
Fiscal Implications
The donations will be accepted for the 2023 Teacher Recognition Celebration on October 23, 2023.
Student Impact
The above donations will be used toward the production of the annual Santa Clara County Teacher Recognition Celebration on October 23, 2023. This event acknowledges the efforts and contributions of teachers and their role in helping youth succeed.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The second Monday of October is recognized as National Indigenous People’s Day and November is recognized as Native American Heritage Month. The Santa Clara County Office of Education is acknowledging both events as well as the Native Americans in this resolution. It is important to disclose the historical impact on the indigenous people of Santa Clara County, it is also an opportunity to celebrate the culture and its leaders.
Student Impact
By acknowledging the past and the lessons that can be gleaned from it as well honoring the present and future, students have the opportunity to learn about the indigenous people of Santa Clara County and the amazing contributions that have been made and are being made by Native Americans.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
November is recognized as Sikh Appreciation and Awareness Month. Sikh’s have made important contributions socially, economically, politically, and culturally and have pursued a wide variety of diverse professions.
Sikhs have had a history of being targets of hate crimes since they arrived in the United States more than a century ago and research conducted by the Sikh community shows that Sikh students, particularly those that carry the identity, experience bullying at rates twice the national average.
Student Impact
As outlined in the Bill of Rights for Children and Young Adults for Santa Clara County, every young person must get what they need when they need it, no matter their actual or perceived race, ethnicity, gender identity, sexual orientation, religion, mental or physical ability, nationality, immigration status, etc.
When students have the opportunity to learn about and from other cultures they learn acceptance, inclusion, and creating a sense of belonging.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent, Educational Services Division
Background
Education Code 60119 requires that, in order to receive instructional materials funding, the Board of Education must hold a public hearing each year to determine whether students have sufficient textbooks and instructional materials. Education Code 60119 was amended to implement the provisions of the Williams Settlement. The amendment extends the definition of sufficient textbooks or instructional materials to mean that each pupil, including English learners, has textbooks and instructional materials, or both, to use in class and to take home.
Principals in Alternative Education, and Special Education undertook a review and determined textbooks and materials to be sufficient.
Student Impact
Instructional materials consistent with the state curricular framework and standards support the improvement and access to inclusive, equitable, and high-quality education. Students have access to print and online materials that support their educational goals across all core academic content areas.
Note: A list of the textbooks and instructional materials is available for viewing on the SCCOE Educational Services website at: https://www.sccoe.org/depts/educational-services/Pages/books-sufficiency.aspx.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent, Educational Services Division
Background
Education Code 60119 requires that, in order to receive instructional materials funding, the Board of Education must hold a public hearing each year to determine whether students have sufficient textbooks and instructional materials.
The Board of Education must affirm in a resolution that sufficient supplies exist at all sites operated by the Santa Clara County Office of Education and that textbooks and instructional materials consistent with the state curricular frameworks and standards have been provided.
Principals in Alternative Education, and Special Education undertook a review and determined textbooks and materials to be sufficient.
After holding a public hearing, the resolution is being presented and recommended for adoption.
Student Impact
Instructional materials consistent with the state curricular framework and standards support the improvement and access to inclusive, equitable, and high-quality education. Students have access to print and online materials that support their educational goals across all core academic content areas.
Note: A list of the textbooks and instructional materials is available for viewing on the SCCOE Educational Services website at: https://www.sccoe.org/depts/educational-services/Pages/books-sufficiency.aspx.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Jessica Bonduris, Ed.D., Associate Superintendent
Pilar Vazquez-Vialva, Ed.D., Executive Director, Youth Health & Wellness
Background
The Santa Clara County Office of Education's approach to school-based health and wellness supports LEAs in transforming, growing and sustaining schools as centers of wellness. We know that school is a place where students spend a majority of their waking hours. This means that in order to best meet students and caregivers where they are and provide the necessary and equitable support needed to thrive socially, academically, and mentally, we need to work with districts, schools, health providers, community-based organizations and partnerships, caregivers and students to create the conditions in which school is known as, and functions, as a center of wellness. When we include all of these invested partners, we help to break down barriers such as stigma around getting help for mental health and wellness, financial constraints, transportation challenges and simply not knowing where to turn to get needed services and support.
For more information, please visit the Youth Health and Wellness website: https://www.sccoe.org/yhw/Pages/default.aspx.
Student Impact
The Santa Clara County Board of Education has endorsed the expansion of school-based youth health and wellness. The work taking place in the Youth Health and Wellness Departments and the expansion of services is in alignment with the SCCOE strategic plan goal of providing quality supports to districts, schools, students, and communities and will effect all students within the county.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
Summit Public School: Denali
Staff will provide an update on Denali.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Niti Sharma, Director, Internal Business Services
Background
Education Code 1628 states that on or before October 15 of each year, the county superintendent of schools of each county office shall prepare and file, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the county office for the preceding fiscal year, and shall file the statement, along with the statements received pursuant to subdivision (b) of Section 42100, with the Superintendent of Public Instruction.
Santa Clara County Office of Education's 2022-23 County School Service Fund Unaudited Actuals Financial Report provides actual revenues, expenditures, ending fund balances, and reserves for the period of July 1, 2022 through June 30, 2023. In fiscal year 2022-23, the total County School Service Fund revenues (including transfers-in) were approximately $340.4M. Expenditures (including transfers-out) were approximately $336.0M. The unassigned amount for Fiscal Year 2022-23 is approximately $10.3M and $13.4M is designated for the Reserve for Economic Uncertainties (2% minimum mandated by the State and 2% additional per SCCOE Board Policy 3100).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Periodically, the SCCBOE identifies key topic areas as priorities. The SCCBOE began a discussion of priorities at its retreat. Following the retreat, a survey was prepared to assist the board in further refinement and input. The SCCBOE will review the results of the survey and continue its discussion to determine revisions to the currently identified list of priorities.
The following Committees met after the September 20, 2023 SCCBOE meeting:
Policy Development Subcommittee: Vice President Sreekrishnan
Santa Clara County School Boards Association (SCCSBA): Trustee Mah
Head Start Policy Council: Trustee Lari
Standing Committees
Policy Development Subcommittee: TBD (Vice President Sreekrishnan)
Joint Legislative Advisory Committee (JLAC): TBD (President Chon)
Budget Study Committee: November 15, 2023 (Dr. Dewan, County Superintendent of Schools)
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: November 28-29, 2023 (Trustee Berta)
California County Boards of Education (CCBE) Board of Directors: November 30, 2023 (Trustee Berta)
Santa Clara County School Boards Association (SCCSBA): November 8, 2023 (Trustee Mah)
Head Start Policy Council: October 14, 2023 (Trustee Lari)
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: January 5, 2024 (Trustee Berta)
Strong Start Coalition: October 10, 2023 (Trustee Lari)
Silicon Valley Reads Advisory Committee: TBD (Trustee Mah)
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE and County Superintendent of Schools will meet to discuss the timing and process related to the County Superintendent Evaluation.
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent, Educational Services Division
Background
Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.
Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.
No Williams complaints were received during the July 1, 2023 through September 30, 2023 reporting period.
Student Impact
The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide our students a quality education that encompasses all of these areas. No complaints were filed this quarter.
The next Santa Clara County Board of Education regular meeting is scheduled for October 18, 2023.