The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: rparra@sccoe.org or (408) 453-6878.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will recite the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On Monday, October 23, the Santa Clara County Office of Education will celebrate the 53rd annual Santa Clara County Teacher Recognition Celebration. A Santa Clara County tradition for over 50 years, the Teacher Recognition Celebration is the oldest and largest celebration of teachers in California and the most prestigious local award given to classroom teachers. Every fall, the Teacher Recognition Celebration honors the county's finest teachers, each selected by their respective school districts. The SCCOE honors a 2023 Charter School Teacher of the Year and a teacher from SCCOE. These teacher honorees were selected for their:
Recognition
The SCCBOE will celebrate the 2023 County Board of Education Authorized Charter Teacher of the Year, Jaz Dhillon of University Preparatory Academy, and the 2023 SCCOE Teacher of the Year, Virginia C. Calanche from Hester School.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Ritwan Narra and Kaylee Nguyen of Silver Creek High School in the East Side Union High School District scored perfect scores on their AP Calculus BC test. Out of 136,000 students who took the Advanced Placement Calculus BC exam, they were part of the 16 who received a perfect score worldwide.
Both students were taught by Silver Creek High School’s AP Calculus teacher, Leena Guttal. This is the second time a student of Guttal's scored a perfect score on the AP Calculus exam; a prior student scored a perfect score in 2014.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #4 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
November is National Homeless Youth Awareness Month. Every year, hundreds of thousands of American families become homeless, including more than 4.2 million children, 700,000 of which are unaccompanied minors according to the National Conference of State Legislatures.
Student Impact
With the number of youth experiencing homelessness increasing, the Santa Clara County Office of Education has programs in place to support the students and families and these programs are highlighted within the resolution.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of the Regular Board Meeting of October 4, 2023 (#2326).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Niti Sharma, Director, Internal Business Services
Background
This report reflects budget revisions for the month of September 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of September 2023, expenditure budgets were increased by $9,496,101; revenue was increased by $9,461,224 and fund balance was decreased by $34,877.
Fiscal Implications
Restricted revenues in the amount of $9M were allocated to support the following initiatives:
Student Impact
Students throughout the state will directly benefit from well-trained and diverse educator workforce.
Requested Action
Approve the Budget Revisions for the Month of September 2023.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On October 4, 2023 the Policy Subcommittee met and approved revisions to BP 6173.1 Education for Foster Youth.
Board policy updates for BP 6173.1 Education for Foster Youth include moving material regarding a safe learning environment toward the beginning of the policy as it is philosophical in nature and has general implications and reflects NEW LAW (SB 532, 2022) which requires LEAs to annually report to the California Department of Education regarding the number of foster youth who, for the prior school year, graduated with an exemption from LEA established graduation requirements that are in addition to statewide coursework requirements.
The revised policy is being presented for First Reading.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Background
Assistant Superintendent Gomez will provide a status update on the Solar Energy Project. The Solar Energy Project is in alignment with the SCCOE's commitment to sustainability and climate action as it minimizes the impact to the environment through carbon footprint reduction. It will also provide additional opportunities to expand environmental literacy education through STEAM (science, technology, engineering, art and math) and Career Technical Education pathways and sustainability lessons.
The proposed locations for the Solar Energy Project are Ridder Park, Snell, Sunol and Walden West. The energy analysis and preliminary design ideation phases have been completed and these sites are eligible to move forward to the next phase, which is the financing and procurement process. This project is on track to meet the December 31, 2023, Federal deadline to benefit from favorable solar credit rates and tax incentives that are set to expire in January 2024.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent Educational Services
Background
The Special Education Department provides specialized services for children and students referred by local school districts. Instructional programs serve district students from birth through age 22. The department implements the school districts’ placement decision and annually reviews enrollment and access to the least restrictive environment (LRE), in collaboration with the district of residence. In concert with IDEA, the SCCOE has been advancing efforts to support inclusion and inclusive practices along the full continuum of programs and services in partnership with school districts.
Enrollment for students with disabilities in the Morgan Hill Unified and Gilroy Unified school districts is supported at sites in south county. The campus referred to as Gateway remains open for students up to Grade 5 as it is a shared stie with Glenview Elementary a K-5 school. Inclusion opportunities such as recess, lunch, assemblies and other special activities provide opportunities for students with special needs to engage with their non-disabled peers. There are opportunities for inclusion at other south county sites (Gilroy High School in Gilroy USD, Martin Murphy Middle School in Morgan Hill Unified, and South County Annex in Gilroy) which are all located within the South County area for students above Grade 5.
On October 11, 2023 the Santa Clara County Office of Education announced that it is expanding special education offerings for students with disabilities to include services for students in grades 6 and up to its South County Annex in Gilroy.
The expansion of services to youth in grades 6 and up will begin in early November and will support both Gilroy Unified and Morgan Hill Unified School District students with disabilities in secondary grades. Once on campus, students will have access to gardening and music classes, weekly swimming, field trips, the student wellness center, and inclusion opportunities with peers.
The SCCOE South County Annex offers a variety of academic programs for individuals preschool aged through 22 years old. The diverse academic programs currently include Head Start early learning, Opportunity Youth Academy, South County Community School, and Migrant Education. To learn more about the educational programs offered by the Santa Clara County Office of Education, visit https://www.sccoe.org/depts/educational-services/Pages/default.aspx
Student Impact
The Special Education Department provides educational services and programs for students referred by local school districts. Instructional programs serve district students from birth through age 22. The department implements the school districts’ placement decision and annually reviews enrollment and access to the least restrictive environment, in collaboration with the district of residence.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent, Educational Services Division
Background
The SCCOE Early Learning Services Head Start programs support children's growth from birth to age 5 through services centered around early learning and development, health, and family well-being. Head Start staff actively engage parents, recognizing family participation throughout the program as key to strong child outcomes.
The Head Start services are available at no cost to eligible families with children ages birth to 5. Head Start preschool services work with children ages 3 to 5 and their families. Early Head Start services work with families that have children ages birth to 3, and many also serve expectant families. Many programs operate both Head Start preschool and Early Head Start services. Programs deliver child development services in center-based, home-based, or family childcare settings. All Head Start programs continually work toward our mission for eligible children and families to receive high-quality services in safe and healthy settings that prepare children for school and life. The Head Start program is required under §1302.14(c) to develop at the beginning of each enrollment year and maintain during the year a waiting list that ranks children according to the program’s selection criteria.
The Head Start program also ensures the sharing of accurate and regular information for use by the governing body and the policy council, about program planning, policies, and Head Start agency operations, including:
Student Impact
The Head Start/Early Head Start Program is federally funded to serve children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. The program ensures that at least 10 percent of its total funded enrollment is filled by children eligible for services under Individuals with Disabilities Education Act (IDEA). These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Olivia Santillan, Director Executive Services and Community Engagement
Background
The Santa Clara County Office of Education formed a Santa Clara County California Indian Education Task Force. As allowed by Assembly Bill 1703, the California Indian Education Act. school districts, county offices of education, and charter schools are encouraged to form California Indian Education Task Forces with California tribes local to their regions or tribes historically located in the region. The local task forces will utilize the framework from the state level task force and collaborate with CDE for implementation. Recently, the CDE released guidance to the field for the implementation of local task forceswhich can be found here:
https://www.cde.ca.gov/ci/cr/cf/indianeducationact.asp
Student Impact
Students will learn about the diversity of California's more than 100 tribes through the development of accurate, high-quality curricular materials about the history, culture, and government of local tribes.
Strong Start and Head Start Policy Council have met since the last SCCBOE meeting.
Standing Committees
Policy Development Subcommittee: TBD (Vice President Sreekrishnan)
Joint Legislative Advisory Committee (JLAC): TBD (President Chon)
Budget Study Committee: November 15, 2023 (Dr. Dewan, County Superintendent of Schools)
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: November 28-29, 2023 (Trustee Berta)
California County Boards of Education (CCBE) Board of Directors: November 30, 2023 (Trustee Berta)
Santa Clara County School Boards Association (SCCSBA): November 8, 2023 (Trustee Mah)
Head Start Policy Council: October 14, 2023 (Trustee Lari)
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: January 5, 2024 (Trustee Berta)
Strong Start Coalition: October 10, 2023 (Trustee Lari)
Silicon Valley Reads Advisory Committee: TBD (Trustee Mah)
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of students; Resident District: Morgan Hill Unified School District, Desired District: San Jose Unified School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE and County Superintendent of Schools will meet to continue a discussion regarding the timing and process related to County Superintendent Evaluation.
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Larry Oshodi, Assistant Superintendent-Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be shared as information at a regularly scheduled meeting of the SCCBOE. Recent promotions will result in excess of the $10,000 limit for three employees.
Fiscal Implications
The following chart outlines the Employee number, new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
| # | Employee Number | New Position title | Reason (see Legend) | Prior Annual Salary | New Annual Salary | Salary Increase |
| 1 | XXX780 | Senior Executive Assistant | C | $100,212.00 | $110,392.92 | $10,180.92 |
| 2 | XXX270 | Principal-Special Education | C | $120,117.80 | $155,334.24 | $35,216.44 |
| 3 | XXX557 | Director-State & Regional Projects | C | $208,161.72 |
$218,569.80 |
$10,408.08 |
LEGEND:
A: Interim Promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: CPI Increase
Student Impact
Personnel Services ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent, Educational Services Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for August 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve up to 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The next Santa Clara County Board of Education regular meeting is scheduled for November 1, 2023.