The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: rparra@sccoe.org or (408) 453-6878.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para español, llame al 1 (669) 900-6833 y después el número 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will recite the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. Individual remarks will be limited to 2 minutes each, unless otherwise stipulated.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #3 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve the minutes of Regular Board Meeting of November 1, 2023 (#2328)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services Division
Background
The Office of Head Start (OHS), Administration for Children and Families (ACF), Department of Health and Human Services has funded SCCOE to provide services to preschool and infant/toddler children and families. The Head Start and Early Head Start grant promotes a child's development through services that support early learning, health, and family well-being. SCCOE provides these services to young children and families to prepare them for a successful transition to elementary school.
SCCOE was awarded a 5-year grant funded from May 1, 2019, to June 30, 2024, to serve 1,608 children ages 0-5 in Santa Clara and San Benito counties. The Head Start/Early Head Start grant application was approved by the Head Start/Early Head Start (HS/EHS) Policy Council (PC) on December 15, 2019, and Santa Clara County Board of Education (SCCBOE) on January 15, 2020. The program requests that the unearned revenue of $18,630,641 from the previous program year be approved as carryover in the 2023-24 program year for program improvements. An approval will permit the program to fund one-time projects that enhance the capacity of SCCOE to deliver services to children and families.
In addition, SCCOE was awarded CARES Act grant funding for one-time activities in response to the COVID-19 pandemic. OHS has determined that the widespread impact of the coronavirus continues to adversely impact all Head Start grantees. OHS allows flexibility for continuing grants to utilize remaining balances from a previous program year with formal notification to the Head Start PC and SCCBOE. The program requests that the unearned revenue of $315,626 from the previous program year be approved as carryover in the 2023-24 program year. An approval will permit the program to fund one-time projects that enhance the capacity of SCCOE to respond to the impact in the delivery of services to children and families.
Fiscal Implications
Funds will be available on or about January 1, 2024, and are intended to cover one-time program improvements through June 30, 2024.
|
BUDGET |
COVID-19 |
Program Improvement |
Total |
|
Personnel |
$ 29,260 |
$ - |
$ 29,260 |
|
Fringe Benefits |
$ 14,872 |
$ - |
$ 14,872 |
|
Travel |
$ - |
$ - |
$ - |
|
Supplies |
$ 97,503 |
$ 1,050,882 |
$ 1,148,385 |
|
Equipment |
$ - |
$ 1,521,545 |
$ 1,521,545 |
|
Construction |
$ - |
$ 11,637,981 |
$ 11,637,981 |
|
Contractual |
$ 143,312 |
$ 2,609,335 |
$ 2,752,647 |
|
Other |
$ - |
$ - |
$ - |
|
TOTAL DIRECT COSTS |
$ 284,947 |
$ 16,819,743 |
$ 17,104,690 |
|
Indirect Cost (9.72%) |
$ 30,679 |
$ 1,810,898 |
$ 1,841,577 |
|
TOTAL |
$ 315,626 |
$ 18,630,641 |
$ 18,946,267 |
U.S. Department of Health and Human Services Grants Policy Statement: Head Start is allowed to have cumulative transfers among direct cost budget categories, without prior approval from the Regional Office, if within 25% of the total approved budget or $250,000, whichever is less.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,608 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
December 2 is recognized as National Special Education Day. This day celebrates the 48th anniversary of the nation’s first special education law, the Individuals with Disabilities Act (IDEA), which was signed by President Ford on December 2, 1975.
Student Impact
The SCCOE is committed to improving student equity and access to high-quality education, regardless of student’s ability or disability. The SCCOE Special Education Department partners with the county's schools to serve students with disabilities from birth to age 22 and provide services to students with disabilities attending court schools, community schools, and pediatric-skilled nursing facilities. The SCCOE also operates the Inclusion Collaborative with a mission to promote a culture that values all children by strengthening, sustaining, and ensuring inclusive practices regardless of a student’s ability or disability.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Debbie Gorgulho, Ed.D., Assistant Superintendent, Educational Progress Division
Background
Annually Ms. Charmaine Warmenhoven donates to the Inclusion Collaborative Department at the Santa Clara County Office of Education. This year, Ms. Warmenhoven is donating via Silicon Valley Creates through a wire transfer, for the amount of $100,000.00 for fiscal year 2023-24. This is the actual amount of the donation and a Consent Action Item is being submitted to the Board for approval. The donor restricts the entire donation to be used in direct support of the Inclusion Collaborative Department.
Fiscal Implications
| SCCOE Account Structure | Description | Amount |
| 930-418032-8699-99 | Charmaine Warmenhoven Donation | $100,000.00 |
| Donation account not subject to indirect cost 0% | $0 | |
| TOTAL | $100,000.00 |
Student Impact
This donation provides funding to offer free support, information, and referrals to children of all ages with disabilities and other needs in the community via the Inclusion Collaborative and the Inclusion Collaborative Warm Line. Other support offered by the Warm Line include:
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The board met in closed session to discuss the criteria, process, and schedule on November 1, 2023. The criteria, process, and schedule for evaluation are summarized below.
The criteria is the County Office goals as described in the Strategic Plan, named in the attachment entitled "IMPACT_Brochure_2023."
The schedule and process are as follows:
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent, Business Services
Background
In accordance with California Government Code Section 4217.10 to 4217.18 (“Energy Savings Project”), a public hearing was held on Wednesday, November 1, 2023, for the purpose of taking public comments and consideration of adopting a resolution making certain findings, and approving an Energy Service Contract and Ground Lease with ENGIE Services U.S. for the implementation of certain energy related improvements (solar power generation) to SCCOE facilities and Lease Purchase Agreement to fund the Energy Savings Project and CEQA Exemption.
A Solar Energy Project presentation was provided at the public hearing and the following information was presented: ENGIE Solar Energy Project Scope, Environmental Benefits of the Energy Savings Project, Solar Energy Project Savings, which included the eligibility of the SCCOE to receive a $2 million Federal Direct Tax Credit and Lease Purchase Agreement terms to fund the Energy Savings Project.
The Solar Energy Project reduces SCCOE's environmental impact and energy costs, increases energy efficiency measures, and increases sustainability in the operation of SCCOE facilities.
Additional information detailing the solar panel layout for each eligible SCCOE site has been confirmed and the scope and cost of the project will remain unchanged. Ridder Park will have a combination of carport and rooftop solar panels. Snell will have rooftop solar panels, and Sunol and Walden West will have carport solar panels. Solar canopy examples of the carport solar panels that will be placed at Ridder Park, Sunol and Walden West is provided.
Financial Implications
The Projected Solar Energy Program Savings is $29.9 million less Financing Costs of $18.9 million totals Cumulative Program Savings of $11 million over a 25-year period.
Recommend Action
Adopt Resolutions for Energy Savings Contract with ENGIE Services for Energy Related Improvements and Lease Purchase Agreement to fund the Energy Savings Project and CEQA Exemption.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student member of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Debbie Gorgulho, Ed.D., Assistant Superintendent, Educational Progress Division
Yee Wan, Ed.D., Director, State and Regional Projects, Educational Progress Division
Background
The Statewide System of Support, established through the 2018 Budget Act, is a comprehensive structure of defined roles and responsibilities designed to ensure that local educational agencies (LEAs - school districts, charter schools, and county offices of education) in California receive support within a three-level framework.
Support for all local educational agencies (LEAs) and Schools (Level 1): Various state and local agencies provide an array of resources and voluntary assistance that all LEAs may use to improve student performance.
Differentiated Assistance (Level 2): County Superintendents, the California Department of Education (CDE), and the California Collaborative for Educational Excellence (CCEE) provide differentiated assistance for LEAs, in the form of individually designed assistance to address identified performance issues.
Intensive Intervention (Level 3): The State Superintendent of Public Instruction may require more intensive interventions for LEAs with persistent performance issues over a specified time period.
The goal of the Statewide System of Support is to provide coordinated, needs-based, and differentiated resources and support to LEAs that lead to improved outcomes for all students. Santa Clara County Office of Education (SCCOE) serves as one of the seven Geographic Lead Agencies within the Statewide System of Support. This update provides an overview of the statewide system of support, the requirements for Geographic Lead Agencies, and SCCOE's differentiated assistance support model.
Student Impact
The Statewide System of Support aims to create a coherent system for addressing systemic bias and inequities within the current system. With support from the Geographic Lead Agencies, county offices of education strengthen their capacity to help local educational agencies support continuous improvement of student performance and address achievement gaps among student groups.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
Voices College-Bound Language Academy at Mount Pleasant
Staff will provide an update on the monitoring and oversight of Voices Mount Pleasant
Bullis Charter School
Staff will provide an update on Bullis' response to SCCOE's August 4, 2023 Reaffirmation of Notice in Accordance with Education Code Section 41607(e) and Notice of Concern
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Legal Counsel will provide a presentation regarding the role, authority, and jurisdiction of the County Board to include the framework for shared legal counsel for the County Board and County Superintendent of Schools.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to discuss the following item:
Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to litigation pursuant to Government Code section 54956.9(d)(2): 2 cases
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will meet in Closed Session to discuss and prepare the County Superintendent's Evaluation.
The County Superintendent provided notice on October 3, 2023 of her waiver of the provision in the salary agreement for a salary increase for the 2023-2024 FY. The CPI would have been 2.9%. The waiver notice was provided due to the late tax filing dates in CA resulting in economic uncertainty, other factors impacting the COE budget including reductions in committed funding, and declining enrollment across Santa Clara County. The waiver was accepted on October 6, 2023.
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
The following committees have met since the last board meeting:
Standing Committees
Policy Development Subcommittee: TBD (Vice President Sreekrishnan)
Joint Legislative Advisory Committee (JLAC): TBD (President Chon)
Budget Study Committee: TBD (Dr. Dewan, County Superintendent of Schools)
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: November 28-29, 2023 (Trustee Berta)
California County Boards of Education (CCBE) Board of Directors: November 30, 2023 (Trustee Berta)
Santa Clara County School Boards Association (SCCSBA): January 24, 2024 (Trustee Mah)
Head Start Policy Council: December 9, 2023 (Trustee Lari)
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: January 5, 2024 (Trustee Berta)
Strong Start Coalition: December 12, 2023 (Trustee Lari)
Silicon Valley Reads Advisory Committee: December 11, 2023 (Trustee Mah)
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent, Business Services
Niti Sharma, Director, Internal Business Services
Jas Sohal, Manager, Purchasing Services
Background
Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies or other personal property with a value less than $25,000 becomes unstable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education by submitting a quarterly report.
The E-Waste Report reflects technology items that are obsolete, unstable or unusable and are required to be disposed of in accordance with the Electronic Waste Recycling Act of 2003. Periodic reviews of instructional materials, equipment, supplies or other personal property with a value of less than $25,000 are conducted to ensure appropriate disposition of items. A recent review of Technology's inventory was conducted that identified a large number of technology items that included computers, servers, storage and hard drives that were determined to be obsolete, unstable or unusable that are required to be disposed of as E-waste and are reflected on the E-Waste Report for July - September 2023.
Fiscal Implications
The Payment Collection Report includes a list of the items sold, income received, and the method of sale.
Student Impact
There is no student impact.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent, Business Services
Niti Sharma, Director, Internal Business Services
Background
Per Board Policy BP 3312 (a) contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed from July 1, 2023 - September 30, 2023.
Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
| VENDOR | DESCRIPTION | AWARD PROCESS | CONTRACT TYPE | DIVISION | ASSISTANT SUPERINTENDENT | CONTRACT AMOUNT |
|---|---|---|---|---|---|---|
| Star Autism Support, Inc. | Professional Development Autism Coaching and Training for Special Education Staff and Parents | SOLE SOURCE | Professional Services Agreement Amendment | Educational Services | Teresa Shipp | $350,000 |
| Imagine Learning, LLC | Online and digital curriculum for Alternative Education students | SOLE SOURCE | Professional Services Agreement | Educational Services | Teresa Shipp | $259,150 |
| Pro-ACT, Inc | Professional Development for Special Education Staff | SOLE SOURCE | Professional Services Agreement Amendment | Educational Services | Teresa Shipp | $272,960 |
| Star of CA, LLC, dba ERA Ed | Contracted Special Education Services for Charter Schools | SOLE SOURCE | Professional Services Agreement | Educational Services | Teresa Shipp | $300,000 |
| Sonja Biggs Educational Services, Inc. | Contracted Special Education Services for students | SOLE SOURCE | Professional Services Agreement Amendment | Educational Services | Teresa Shipp | $300,000 |
| Gina Del Carlo dba Earn & Learn, PBC | ELENA CRM platform for Santa Clara County K-14 schools providing work-based learning experiences for students | SOLE SOURCE | Professional Services Agreement | Professional Learning & Support | Jessica Bonduris, Ed.D. | $343,077 |
| Pacific Clinics | Mental and Behavioral Health Services at the Wellness Centers | SOLE SOURCE | Professional Services Agreement | Professional Learning & Support | Jessica Bonduris, Ed.D. | $349,485 |
| 360 Degree Customer, Inc | Contracted Services for Special Education | SOLE SOURCE | Professional Services Agreement | Educational Services | Teresa Shipp | $400,000 |
| NOVA Health Therapies, Inc. | Contracted Special Education Services for Charter Schools | Request for Proposal | Professional Services Agreement | Educational Services | Teresa Shipp | $400,000 |
| Rebekah Children's Services | Provide mental health services to Early Learning Services students | Request for Proposal | Professional Services Agreement | Educational Services | Teresa Shipp | $574,498 |
| Pivotal Connections | Foster Youth Students Support Services & Post-secondary Scholarships | SOLE SOURCE | Professional Services Agreement | Professional Learning & Support | Jessica Bonduris, Ed.D. | $670,000 |
| TRISTAR Claims Management Services, Inc | Third-party claims administration | Request for Proposal | Professional Services Agreement | Business, Facilities, & Operations Division | Stephanie Gomez | $729,801 |
| New Direction Solutions, LLC dba ProCare Therapy | Contracted Services for Special Education Students | Request for Proposal | Professional Services Agreement | Educational Services | Teresa Shipp | $1,000,000 |
| AchieveKids | Non-Public School for Special Education Students | SOLE SOURCE | SELPA Master Contract | Educational Services | Teresa Shipp | $1,000,000 |
| Maxim Healthcare Services, Inc | Contracted Services for Special Education Students | Request for Proposal | Professional Services Agreement Amendment | Educational Services | Teresa Shipp | $1,000,000 |
| Vocovision LLC dba Blazerworks | Contracted Services for Special Education Students | Request for Proposal | Professional Services Agreement Amendment | Educational Services | Teresa Shipp | $1,000,000 |
| Pacific Autism Center for Education | Non-Public School for Special Education students | SOLE SOURCE | SELPA Master Contract | Educational Services | Teresa Shipp | $1,300,000 |
| The Stepping Stones Group | Contracted Services for Special Education Students | Request for Proposal | Professional Services Agreement Amendment | Educational Services | Teresa Shipp | $1,500,000 |
| Maxim Healthcare Staffing Services | Contracted Services for Special Education Students | Request for Proposal | Professional Services Agreement Amendment | Educational Services | Teresa Shipp | $1,500,000 |
| Kidango, Inc | Provide meals for Early Learning Services students | Request for Proposal | Professional Services Agreement | Educational Services | Teresa Shipp | $2,132,412 |
| Ro Health, LLC | Contracted Services for Special Education Students | Request for Proposal | Professional Services Agreement | Educational Services | Teresa Shipp | $3,000,000 |
Fiscal Implications
Funding has been designated to pay for the anticipated expenditures associated with these contracts.
Student Impact
Students throughout the County of Santa Clara will directly benefit from these contracted services.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Debbie Gorgulho, Ed.D. Assistant Superintendent, Educational Progress Division
Background
Per Education Code 1240(F)(i) and AB599, the County Superintendent submitted this annual report to the governing board of each school district, the County Board of Education, and the Santa Clara County Board of Supervisors reflecting the findings of the 71 schools and charters that were subject to instructional materials and facilities monitoring in the Fall of 2023.
Student Impact
Santa Clara County Office of Education's Williams visits ensure that Santa Clara County's students have access to textbooks and instructional materials, clean, safe, and functional school facilities, and appropriately certificated and assigned teachers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent, Business Services
Niti Sharma, Director, Internal Business Services
Background
Budget revisions (amendments) are typically presented to the County Board of Education monthly with the exception of October, January, and June of each year as additional time is required to compile information for first and second interims, and fiscal year-end reporting periods.
For the first interim reporting period, budget revisions for the month of October 2023 will be presented to the County Board of Education at the December 13, 2023, board meeting.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for September 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Serves as an oversight check of program expense
Student Impact
The Head Start/Early Head Start Program is federally funded to serve up to 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Larry Oshodi, Assistant Superintendent, Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (7) employees.
Fiscal Implications
The following chart outlines the Employee number, new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
| # | EXT REF # | New Position title | Reason(see Legend) | Prior Annual Salary | New Annual Salary | Salary Increase |
| 1 | XXX159 | Supervisor-Purchasing Services | C | $ 118,563.48 | $ 134,182.44 | $ 15,618.96 |
| 2 | XXX584 | Teacher-Deaf/Hard of Hearing | C | $ 37,970.82 | $ 75,973.95 | $ 38,003.13 |
| 3 | XXX983 | Quality Systems Program Coordinator | C | $ 91,475.16 | $ 102,657.72 | $ 11,182.56 |
| 4 | XXX841 | Teacher-Severe Disabilities | C | $ 38,121.38 | $ 77,651.86 | $ 39,530.48 |
| 5 | XXX594 | Manager-Claims & Reimbursements | C | $ 127,793.52 | $ 155,334.24 | $ 27,540.72 |
| 6 | XXX042 | Facilities, Maintenance & Construction Coordinator | C | $ 89,408.04 | $ 100,494.00 | $ 11,085.96 |
| 7 | XXX310 | Supervisor-Transportation Services | C | $ 83,426.64 | $ 115,912.20 | $ 32,485.56 |
LEGEND:
A: Interim Promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: CPI Increase
Student Impact
Personnel Services ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.
The next Santa Clara County Board of Education regular meeting is scheduled for December 13, 2023.