The President will call the meeting to order.  The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: rparra@sccoe.org or (408) 453-6878.

For those who wish to observe the meeting via live stream, please visit:

https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810 
Para español: llame al 1 (669) 900-6833 y después el numero 727 334 810 

Simultaneous Vietnamese Interpretation:

Local 1 (669) 900-6833, Meeting ID: 921 8153 9516

Để nghe Tiếng Việt: 

Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The student board member will lead SCCBOE and the community in reciting the Pledge of Allegiance.

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten (10) SCCOE employees each year for outstanding service to students, parents, coworkers, and customers. Minh Le, Paraeducator in the Special Education Department, is December’s Employee of the Month.

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  Individual remarks will be limited to 2 minutes each, unless otherwise stipulated by the SCCBOE President. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #4 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve the minutes of Special Board Meeting of November 9, 2023 (#2328-SS1)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve the minutes of Regular Board Meeting of November 15, 2023 (#2329)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Associate Superintendent, Professional Learning & Support

Background

Per California Education Code 48240, all school districts must appoint a Supervisor of Attendance to oversee pupil attendance. Amendments effective January 1, 2019 require the Supervisor of Attendance to create a culture of attendance within the district and establish a system to accurately track pupil attendance. As a result, Supervisors of Attendance may institute appropriate attendance support services and interventions as necessary. Per Education Code 48245, the County Office of Education Board must certify Supervisors of Attendance for this work in districts with ADA of 1,000 or more students. As the required practices positively impact all students regardless of LEA size, small districts and charter schools are also included in the Attendance Supervisor training to become certified and are included below.

Fiscal Implications

None

Student Impact

The Santa Clara County Office of Education's Youth Health & Wellness Department conducted a three-hour Attendance Supervisor Certification Training on September 5 and September 20, 2023. The three-hour sessions focused on:

• Attendance Laws / California Education Code
• Responsibilities of Supervisors of Attendance
• MTSS and the three Tiers of Attendance Supervision and Improvement
• Chronic Absence vs. Truancy 
• Attendance Mandates / Policies 
• Best Practices to promote daily attendance
• Caregiver / Parent Engagement 
• Local SARBs and Annual SARB Outcome Report
• Data Analysis
• Truancy Abatement
• Resources

The sessions had positive impacts on students as a result of staff receiving training and support on how to improve student attendance and reduce chronic absenteeism and truancy.

Requested Action

Staff verifies that these individuals meet the criteria and recommends that the Santa Clara County Board of Education certify the following list of Supervisors of Attendance:

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Tuesday, January 30, 2024 is designated as Fred Korematsu Day of Civil Liberties and the Constitution. Fred Korematsu Day of Civil Liberties and the Constitution recognizes the extraordinary civil rights activist and advocate.

Student Impact

The life of Fred T. Korematsu can be a valuable instructional tool when teaching our youth about civil rights, advocacy, and civic engagement.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The two most significant monthly expenses faced by families in Santa Clara County are housing costs and childcare. The lack of an affordable childcare option leads to underemployment, greater housing instability, and the near impossibility of seeking and securing a job. Childcare is one of the most immediately impactful anti-poverty measures at our disposal.

Currently, a family living in Silicon Valley needs to pay an average of $26,450 per year for infant care and $21,900 for a preschooler's child care.

Student Impact

Investing in affordable childcare provides vital infrastructure to working parents and supports early childhood development, and creates a stronger economy, increases business productivity and consumer spending, decreases poverty, and leads to safer communities.

School habitats are established when a child attends an early learning program. These habits contribute to student success as they progress through their educational journey.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donation was made to the Santa Clara County Office of Education: 

Fiscal Implications

The donation will be accepted for special recognition events.

Student Impact

The above donation will be used for special recognition events. These events acknowledge the efforts of organizations that are supporting the SCCOE's commitment to serving, inspiring, and promoting student and public school success.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The student member of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

Background

Each year, member boards elect and/or appoint representatives from 21 geographic regions to the California School Boards Association's (CSBA) Delegate Assembly. The Region 20 County Delegate Assembly position is currently held by Trustee Maimona Afzal Berta whose term will end on March 31, 2024.

The Delegate Assembly is a vital link in the association's governance and sets the general policy direction for the association. Working with local districts, county offices, the Board of Directors, and Executive Committee Delegates ensure that the association promotes the interests of school districts and county offices of education throughout the state. There are two required Delegate Assembly meetings each year. 

Required Action

Appoint a Trustee to the CSBA Delegate Assembly effective March 31, 2024 for a term through March 31, 2026.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The board will take action again to affirm the vote to adopt a slate of Board Priorities following the Study Session on November 9, 2023. On November 9, 2023, a motion was made by Trustee Di Salvo, seconded by Vice President Sreekrishnan, and unanimously approved to adopt the draft for priorities, pending discussed edits. The board priorities ad hoc committee met and approved the attached one-page document summarizing the draft priorities.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Assistant Superintendent – Business Services

Niti Sharma, Director, Internal Business Services

Background

This report reflects budget revisions for the month of October 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of October 2023, expenditure budgets were increased by $13,908,673; revenue was increased by $13,573,238; and fund balance was decreased by $335,435.

Fiscal Implications

Restricted revenue in the amount of $2.3M was allocated to support the following initiatives:

• $1M for Digital Equity Project award to provide Lakeside and Loma Prieta school districts resilient power and internet capability.
• $600K for Community Stabilization & Opportunity Pathways Childcare grant to provide childcare services through Head Start and Early Head Start programs to eligible children of participants of workforce development programs.
• $500K for California Serves grant to promote access to effective service learning for pupils in grade twelve who are enrolled at participating Local Educational Agencies (LEAs) with the goal of expanding access for high school graduates to obtain a State Seal of Civic Engagement through service learning.
• $240K for Simplified Acquisition Proposal (SAP) to provide consulting services to qualified childcare providers who receive infrastructure grants via Valley Health Foundation.

Student Impact

Students will directly benefit from expanded access to effective service learning and civic engagement.

Requested Action

Approve the Budget Revisions for the Month of October 2023.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Assistant Superintendent – Business Services

Niti Sharma, Director, Internal Business Services

Background

This report reflects budget revisions for the month of November 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of November 2023, expenditure budgets were increased by $854,501 and revenue was increased by $854,501.

Fiscal Implications

Restricted revenue in the amount of $969K was allocated to support the following initiative:

• $969K for California Coalition for Inclusive Learning (CCIL) through Placer County Office of Education to coordinate and support professionals learning opportunities for educators across the state with focus to improve inclusive practices for all pupils, including pupils with disabilities. 

Student Impact

All students served will benefit from improved student opportunities and outcomes.

Requested Action

Approve the Budget Revisions for the Month of November 2023.

Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools

Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:

Bullis Charter School
Staff will provide an update on Bullis' response to SCCOE's August 4, 2023 Reaffirmation of Notice in Accordance with Education Code Section 41607(e) and Notice of Concern

Voices College-Bound Language Academy at Mount Pleasant
Staff will provide an update on the monitoring and oversight of Voices Mount Pleasant.

Charter School Renewals
Staff will provide an update on renewals for charter schools with terms ending January 1, 2024, to June 30, 2027.

Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Debbie Gorgulho, Ed.D., Assistant Superintendent, Educational Progress Division; Dan Mason, Manager, Assessment & Accountability; Deann Walsh, Manager, Assessment & Accountability

Background

The California Department of Education has been collecting data since 2016/17 on student absenteeism via the State Dashboard. Chronic Absenteeism is defined as missing 10% of enrollment dates. This presentation highlights the 2022/23 school year data for Santa Clara County compared to the State. 

Student Impact

As stated in the adopted Bill of Rights for Children and Young Adults for Santa Clara County, all children and young adults have the right to a relevant and engaging education that exposes them to other cultures and promotes lifelong learning. The State Department of Education focuses on chronic absenteeism because students do not learn when they are not in class and research shows that chronic absenteeism increases a student's risk of academic failure and is an early predictor of being a high school dropout. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Associate Superintendent

Pilar Vazquez-Vialva, Executive Director, Youth Health & Wellness 

Background

The Santa Clara County approach to school-based health and wellness supports LEAs in transforming, growing, and sustaining schools as centers of wellness. We know that school is a place where students spend the majority of their waking hours. This means that in order to best meet students and caregivers where they are, and provide the necessary and equitable support needed to thrive socially, academically, and mentally, we need to work with districts, schools, health providers, community-based organizations and partners, caregivers and students to create the conditions in which school is known as and functions as a center of wellness. When we include all of these invested partners, we help to break down barriers such as stigma around getting help for mental health and wellness, financial constraints, transportation challenges and simply not knowing where to turn to get needed services and support. This presentation is part two from our presentation in October and will expand on the Youth Health and Wellness work in supporting our districts as well as our state level work.

Student Impact

As stated in the adopted Bill of Rights for Children and Young Adults for Santa Clara County, all children and young adults have the right to affordable, timely, and quality mental and physical healthcare that they can access at any time; and mental and emotional health and well-being and support systems in and outside of the home that promotes emotional and social safety. 

The Santa Clara County Board of Education prioritized the expansion of youth health and wellness across all schools in our county. The work taking place in the Youth Health and Wellness Department and the expansion of services is in alignment with our strategic plan goal of providing quality supports to districts, schools, students, and communities and will affect all students within the county.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Associate Superintendent

Background

In alignment with the mission and goals of the Santa Clara County Office of Education, the Educator Preparation Program and the College and Career Pathways program work to provide industry-linked supports and services enabling adults and youth to reach their career goals via personalized career pathways. These services are necessary in order to achieve economic self-sufficiency, compete in the global marketplace, contribute to Santa Clara County's economy, and address the opportunity gaps in our community and economy.

The Educator Workforce Pathways (EWP) Program guides and supports adults in becoming credentialed educators. Regardless of the participant’s current education level, EWP can support educator candidates in identifying and securing various grants and other funding sources that can eliminate or reduce the cost of tuition toward earning teaching credentials in high-demand areas.

The College and Career Pathways (CCP) approach takes into consideration the whole-student, combining academic, career, and life-skills support in a personalized way to boost future-readiness for all students. Through technical assistance, partnership, and strategic planning, CCP works with schools to recognize student strengths and identify pathways most aligned to their needs.

Student Impact

As stated in the adopted Bill of Rights for Children and Young Adults for Santa Clara County, all children and young adults have the right to: receive support and guidance from role models who are dedicated to helping them achieve their dreams and goals; training to develop life skills and knowledge as well as opportunities to apply them for their growth; and job opportunities that provide safe and reasonable working conditions, and a living wage, and allow them to grow their careers.

Career pathways integrate academics and hands-on experiences to help students explore future careers and develop relevant skills. Our programs connect coursework to real-world jobs and industries, allowing students to make informed decisions about their education and career. Participating in career pathways teaches transferable skills, exposes students to professional opportunities, and motivates students to engage in their own success. Through our dedicated efforts, our programs positively impact the educational journey of students by ensuring they receive the academic as well as social-emotional guidance and mentorship of well-prepared educators who are committed to their mental, physical, and cognitive growth and success.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Assistant Superintendent of Business Services

Niti Sharma, Director, Internal Business Services

Background

Education Code Section 1240(l)(1)(A)(B) requires that the County Office of Education submit two reports during the fiscal year to the County Board of Education. The first report shall cover the actual revenues and expenditures of the County Office of Education for the period from July 1 through October 31, and updated projections for the balance of the year. The second report shall cover the period ending January 31, and updated projections for the balance of the year. Both reports shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported. As part of each report, the County Superintendent shall certify in writing whether or not the County Office of Education is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for two subsequent fiscal years. 

This First Interim Financial Report, following the Standards and Criteria as set forth by the State of California, reports that the Santa Clara County Office of Education is able to maintain a Positive Certification as to its financial condition and is able to meet its financial obligations for the current fiscal year and two subsequent fiscal years. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On November 28, 2023, the Policy Subcommittee met and approved revisions to BP 0410 Nondiscrimination in County Office Programs and Activities.

Board policy updates for BP 0410 Nondiscrimination in County Office Programs and Activities reflect NEW LAW (AB 1078, 2023), NEW U.S. DEPARTMENT OF EDUCATION OFFICE FOR CIVIL RIGHTS (OCR) GUIDANCE and NEW LAW (SB 523, 2022). AB 1078 requires that the Santa Clara County Office of Education's (SCCOE) policy prohibiting discrimination, harassment, intimidation, and bullying include a statement that the policy applies to all acts of the Santa Clara County Board of Education (SCCBOE) and the County Superintendent of Schools (County Superintendent) in enacting policies and procedures that govern the SCCOE. AB 1078 clarifies when it is unlawful discrimination for the SCCBOE to refuse to approve the use or prohibit the use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library. By July 1, 2025, the California Department of Education will develop guidance and public educational materials to ensure that all Californians can access information about educational laws and policies that safeguard the right to an accurate and inclusive curriculum. AB 1078 also provides that complaints alleging discrimination related to the use or prohibited use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library may be brought under the SCCOE's uniform complaint procedures or may be directly filed with the Superintendent of Public Instruction, as specified. OCR guidance documents state that SCCOE may not separate students based on race but may include group discussions or activities that focus on race as part of the curriculum, courses, or programs so long as access or participation is not permitted or limited based on race. OCR guidance documents provide that a school-sponsored program with emphasis on race, such as a student club, that is open to all students, typically would not violate Title VI solely because of its race related theme. OCR guidance documents also state SCCOE's responsibility not to discriminate against students applies to any of its programs or activities, whether directly or through contractual or other arrangements.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On November 28, 2023, the Policy Subcommittee met and approved revisions to BP 0415 Equity.

New Board Policy 0415 Equity reflects the belief of the Santa Clara County Board of Education (SCCBOE) and the County of Superintendent of Schools (County Superintendent) that the diversity of the county’s students, staff, parents/guardians and community members is essential to the Santa Clara County Office of Education’s (SCCOE) vision, mission, and goals. The policy includes actions the SCCBOE and County Superintendent will take to ensure educational excellence and equity in the opportunities provided to students, particularly for students most in need and at-risk of school failure. The policy states the commitment of the SCCBOE and County Superintendent to equity and inclusion, addressing institutional barriers and supporting partnerships to advance educational experiences conducive to students learning and thriving. The policy also includes a description of how the SCCBOE and County Superintendent will monitor adopted policies to safeguard against disproportionate or unintended impacts on student achievement and to prevent unintended harmful impacts.  

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On November 28, 2023, the Policy Subcommittee met and approved revisions to BP 1312.3 Uniform Complaint Procedures.

Board policy updates for BP 1312.3 Uniform Complaint Procedures ensure compliance with the California Department of Education's (CDE) 2023-24 federal program monitoring instrument and reflects NEW LAW (AB 1078, 2023). The CDE’s federal program monitoring instrument clarifies when it is unlawful discrimination for the Santa Clara County Board of Education (SCCBOE) to refuse to approve the use or prohibit the use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library. The CDE’s federal program monitoring instrument provides that complaints alleging discrimination related to the use or prohibited use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library may be brought under the SCCBOE’s uniform complaint procedures or may be directly filed with the Superintendent of Public Instruction, as specified. By July 1, 2025, the CDE will develop guidance and public educational materials to ensure that all Californians can access information about educational laws and policies that safeguard the right to an accurate and inclusive curriculum. Policy has also updated to reflect that the California Department of Fair Employment and Housing is now called the California Civil Rights Department. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On November 28, 2023, the Policy Subcommittee met and approved revisions to BP 1313 Civility.

New Board Policy 1313 Civility applies to the Santa Clara County Board of Education (SCCBOE), the Santa Clara County Office of Education (SCCOE), its operations, educational programs and in the use of SCCOE electronic/digital systems and platforms. The policy recognizes that the First Amendment provides strong protection for speech along with the expectation that all speech and expression reflect norms of civil behavior described as: polite, courteous, and reasonable behavior which is respectful to others and includes integrity, honesty, acceptance, timeliness, dependability, observance of laws and rules and effective communication. The policy prohibits behavior which is discriminatory, harassing or intimidating. Civility is important to effective operations and contributes to a positive climate to focus on student well-being, learning and achievement. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On November 28, 2023, the Policy Subcommittee met and approved revisions to BP 5131.9 Academic Honesty.

New Board Policy 5131.9 Academic Honesty addresses prohibited and permitted student use of technology, including artificial intelligence, as it relates to academic honesty. Policy also includes that a student with a disability be permitted to use technology for any purpose for which technology is identified in the student's individualized education program, that a student be given the opportunity to demonstrate that the use of technology was in accordance with policy when suspected by an employee that such use was in violation of academic honesty, and that any information acquired from an employee's use of technology in determining whether a student has committed an act of academic dishonesty be shared with the student and the student's parent/guardian, as appropriate. Additionally, policy authorizes the provision of staff training regarding the use of technology to improve education, including the detection of plagiarism and sensitivity to potential discrimination from algorithmic bias. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On November 28, 2023 the Policy Subcommittee met and approved revisions to BP 5145.3 Nondiscrimination/Harassment.

Board policy updates for BP 5145.3 Nondiscrimination/Harassment reflect NEW LAW (AB 1078, 2023) and NEW U.S. DEPARTMENT OF EDUCATION OFFICE FOR CIVIL RIGHTS (OCR) GUIDANCE. AB 1078 requires the policy prohibiting discrimination, harassment, intimidation, and bullying include a statement that the policy applies to all acts of the Santa Clara County Board of Education (SCCBOE) and the County Superintendent of Schools (County Superintendent) in enacting policies and procedures that govern the Santa Clara County Office of Education (SCCOE). AB 1078 also clarifies when it is unlawful discrimination for the SCCBOE to refuse to approve the use or prohibit the use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library. OCR guidance documents state that the Santa Clara County Office of Education of education may not separate students based on race but may include group discussions or activities that focus on race as part of the curriculum, courses, or programs so long as access or participation is not permitted or limited based on race. OCR guidance documents provide that a school-sponsored program with emphasis on race, such as a student club, that is open to all students, typically would not violate Title VI solely because of its race related theme. OCR guidance documents also address discrimination in the use of discipline based on disability, race, and gender expression. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On November 28, 2023, the Policy Subcommittee met and approved revisions to BP 5145.9 Hate Motivated Behavior.

Board policy updates for BP 5145.9 Hate-Motivated Behavior focused on respectful, inclusive, and safe learning environments where diversity is celebrated, and hate-motivated behavior is not tolerated. This policy reflects the Santa Clara County Board of Education’s commitment to protecting students from discrimination, harassment, intimidation, bullying or any hate-motivated behavior. The policy includes a definition of hate-motivated behavior, strategies to promote harmonious relationships, prevent incidents of hate-motivated behavior, and respond in a timely manner to hate-motivated incidents when they occur. Categories of protected characteristics in state and federal law are incorporated into the definition of hate-motivated behavior. The policy also recognizes the possibility of collaborating with regional programs and community organizations to develop effective prevention strategies and response plans to both the students affected by hate-motivated behavior and students who perpetuated hate-motivated acts, discipline when appropriate and staff development which may be provided by the County Superintendent of Schools (County Superintendent). The policy states that any rules and/or procedures prepared by the County Superintendent for prohibiting or reporting a hate-motivated incident shall be posted on the Santa Clara County Office of Education’s website in a prominent location that is readily and easily accessible to students, staff, and parents/guardians (Education Code 234.6). The policy also includes how to report hate-motivated behavior and related procedures. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Pursuant to Education Code section 1042(d) a county board of education may only hire separate legal counsel under limited circumstances.  The SCCBOE will announce intent to contract with separate counsel and the status of the process to secure such counsel.

Financial Impact

Legal fees incurred by the SCCBOE are paid from the County School Services Fund. 

The following committees have met since the last board meeting:

• Policy Development Subcommittee: Vice President Sreekrishnan
• California School Boards Association (CSBA) Delegate: Trustee Berta
• California County Boards of Education (CCBE) Board of Directors: Trustee Berta
• Head Start Policy Council: Trustee Lari
• Strong Start Coalition: Trustee Lari
• Silicon Valley Reads Advisory Committee: Trustee Mah

Standing Committees
Policy Development Subcommittee: TBD 
Joint Legislative Advisory Committee (JLAC): TBD 
Budget Study Committee: TBD 

Membership Committees and Activities
California School Boards Association (CSBA) Delegate: May 18-19, 2024 

Santa Clara County School Boards Association (SCCSBA): January 24, 2024
Head Start Policy Council: January 16, 2024 

Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: January 12, 2024 
Strong Start Coalition: February 13, 2024 
Silicon Valley Reads Advisory Committee: TBD

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board shall hold an annual organizational meeting in accordance with the law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall elect a President through a process that shall not involve voting by secret ballot or the mail.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board shall hold an annual organizational meeting in accordance with the law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall elect a Vice President through a process that shall not involve voting by secret ballot or the mail.

Background

California Education Code 1090 provides that, "On an annual basis, the County Board of Education may increase the compensation of individual board members beyond the limits delineated in this section, in an amount not to exceed 5 percent based on the monthly rate of compensation and in accordance with County Board Bylaw 9250.  Any increase made pursuant to this section shall be effective upon approval by the County Board of Education."

Fiscal Implications

Increasing the board compensation, effective January 1, 2024, would increase the current board compensation from $1,114.40 to $1,170.12 per month.  This is an increase of $55.72 per month per member and an increase of $668.64 per year per member.  If all board members elect to take the increase, it would be a budget increase of $4,680.48 per year for all seven members.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board shall hold an annual organizational meeting in accordance with law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall adopt a calendar for its regular meetings. By Board action, the Board may deviate from its adopted calendar for the convenience of its members or for other reasons. (Education Code 1009.)

Regular meetings of the County Board shall be held at such time and place as members determine, but shall not be held less frequently than one meeting per month. The County Board shall generally hold its meetings at 5:00 p.m., in the San Jose Room of the Santa Clara County Office of Education, 1290 Ridder Park Dr., San Jose. 

Below are the proposed meeting dates for 2024:

January 17
February 7
February 21
March 6
March 20
April 17
May 1
May 15
June 5
June 12
July 17
August 7
September 4
September 18
October 2
October 16
November 6
November 20
December 18

Background

Annually, the Board President makes appointments to the standing County Board Committees in accordance with Exhibit E 9130.  For your reference, attached is the list of those advisory bodies.

Please submit your preferences (1st, 2nd, and 3rd choices) for assignments to the committees listed below.

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  (Vice President serves on this committee by default along with two other trustees)
• Joint Legislative Advisory Committee (JLAC):  (Elected appointee to the CSBA Delegate Assembly serves on JLAC along with two other trustees)
• Budget Study Committee

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate 
• Santa Clara County School Boards Association (SCCSBA)
• Head Start Policy Council

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board 
• Strong Start Coalition
• Silicon Valley Reads

REQUESTED ACTION: Trustees should submit their preferences via email to the Board President and to Dr. Mary Ann Dewan, County Superintendent of Schools, by Wednesday, January 3, 2024.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

As adopted by the County Board at its annual organizational meeting. The following routine travel for which SCCOE Funds may be expended for County Board member travel and for which County Board members may receive reimbursement for their expenditures are considered to be pre-approved by the County Board. No further approvals are required as long as budgeted funds have not been depleted. All fees and costs associated with these meetings shall be charged to the County Board’s Travel Fund. Reimbursement for any travel costs or other expenditures, including, but not limited to, conference registration not listed herein must be approved by the County Board before travel is initiated. Expenditures such as registration, travel costs, or other expenditures shall not be paid or reimbursed without prior approval.

1. All regular and special meetings of the County Board.
2. All conferences, meetings, and other official business of the California School Boards Association (CSBA) including the Asian Pacific Islander School Board Members Association (APISBMA), California Latino School Boards Association (CLSBA), and the California Coalition of Black School Board Members (CCBSBM).
3. Official business of the Santa Clara County School Boards Association.
4. Travel within Santa Clara County when on official business for the County Board.
5. Events, meetings, and functions sponsored by the Santa Clara County Office of Education designated for elected officials, community members, or the general public.
6. The Annual EdSource Forum on California Education Policy.
7. The Annual Conference of the National Association of Charter School Authorizers.
8. Activities of professional organizations for which the County Board has subscribed, active membership.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board adopts the certifications of signature(s) of person or persons authorized to sign, in the absence of the County Superintendent of Schools, for orders drawn on the funds of the Santa Clara County Office of Education, notices of employment and contracts in accordance with the provisions of Education Code Sections 42632 and 42633.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Annually, at the organizational meeting, the President of the County Board of Education shall announce that the County Superintendent of Schools is the secretary and executive officer of the County Board of Education.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

According to BB 9400, by January of each year, the County Board President shall establish a timeline and create a committee composed of no more than three County Board members, including the County Board President, to determine an evaluation method or instrument that measures a reasonable number of identified performance objectives. The County Superintendent or designee shall provide assistance and support, if requested. The criteria, process, and schedule for the County Board’s self-evaluation shall be approved annually by the County Board in open session.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The SCCBOE will meet in Closed Session to discuss and prepare the County Superintendent's Evaluation.

The County Superintendent provided notice on October 3, 2023, of her waiver of the provision in the salary agreement for a salary increase for the 2023-2024 FY. The CPI would have been 2.9%. The waiver notice was provided due to the late tax filing dates in CA resulting in economic uncertainty, other factors impacting the COE budget including reductions in committed funding, and declining enrollment across Santa Clara County. The waiver was accepted on October 6, 2023. 

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Teresa Shipp, Assistant Superintendent, Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

Program Reports:

• Program Information Report 2020-21 (PIR) - October 2023
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds

• Enrollment Report – October 2023
  Summarizes the year-to-date enrollment activity in the Head Start Program to comply with enrollment requirements

Financial Reports:

The financial reports for the month are a snapshot in time. The financial reports for October 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.  

• Financial Report- Head Start/Early Head Start/CCP Total Grant Award – October 2023

• Administration Cost Limitation – October 2023
  Limits the amounts of funds charged as development and administrative costs to 15%

• Purchase Card Summary – October 2023
  Serves as an oversight check of program expenses

• California Child Food Program Summary Reports (USDA) – October 2023

          Serves as an oversight check of program expense

Student Impact

The Head Start/Early Head Start Program is federally funded to serve up to 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for January 17, 2024.