1. SCCBOE CALL TO ORDER
Subject
A. Livestream the Board Meeting: https://tinyurl.com/sccboardmeeting
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
1. SCCBOE CALL TO ORDER
Type

The President will call the meeting to order.  The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: rparra@sccoe.org or (408) 453-6878.

For those who wish to observe the meeting via live stream, please visit:

https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

 

Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810 
Para español: llame al 1 (669) 900-6833 y después el numero 727 334 810 

 

Simultaneous Vietnamese Interpretation:

Local 1 (669) 900-6833, Meeting ID: 921 8153 9516

Để nghe Tiếng Việt: 

Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516

 

Subject
B. Pledge of Allegiance
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
1. SCCBOE CALL TO ORDER
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The student board member will lead SCCBOE and the community in reciting the Pledge of Allegiance.

Subject
C. Roll Call (Including Action on Absences if Necessary)
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
1. SCCBOE CALL TO ORDER
Type
Action (Consent), Information

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
D. Set the Agenda
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
1. SCCBOE CALL TO ORDER
Type
Action
Recommended Action
Approve to set the agenda.

 

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Motion & Voting
Approve to set the agenda with item 6P pulled for discussion.

Motion by Maimona Afzal Berta, second by Raeena Lari.
Final Resolution: Motion Carries
Yes: Victoria Chon, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Don Rocha
No: Tara Sreekrishnan, Grace Mah
2. SPECIAL RECOGNITION
Subject
A. The Santa Clara County Board of Education (SCCBOE) recognizes ten (10) SCCOE employees each year for outstanding service to students, parents, coworkers, and customers.
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
2. SPECIAL RECOGNITION
Type
Recognition
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten (10) SCCOE employees each year for outstanding service to students, parents, coworkers, and customers. Rodrick Ang, Product Manager in the Technology and Data Services Division, is January’s Employee of the Month.

 

3. STUDENT BOARD MEMBER REPORT
Subject
A. The student member of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
3. STUDENT BOARD MEMBER REPORT
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The student member of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

 

4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE SANTA CLARA COUNTY BOARD OF EDUCATION
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE SANTA CLARA COUNTY BOARD OF EDUCATION
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. Individual remarks will be limited to 2 minutes each, unless otherwise stipulated by the SCCBOE President. 

5. DISCUSSION/ACTION
Subject
A. Election of President of the County Board of Education
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
5. DISCUSSION/ACTION
Type
Action, Procedural
Recommended Action
Elect President of the County Board of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The County Board shall hold an annual organizational meeting in accordance with the law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall elect a President through a process that shall not involve voting by secret ballot or the mail.

Motion & Voting
Elect President of the County Board of Education. Nominate Trustee Berta as the President for the SCCBOE.

Motion by Don Rocha, second by Raeena Lari.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
B. Elect Vice-President of the County Board of Education.
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
5. DISCUSSION/ACTION
Type
Action, Procedural
Recommended Action
Elect Vice-President of the County Board of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The County Board shall hold an annual organizational meeting in accordance with the law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall elect a Vice President through a process that shall not involve voting by secret ballot or the mail.

Motion & Voting
Elect Vice-President of the County Board of Education. Nominate Trustee Rocha as the Vice-President for the SCCBOE.

Motion by Maimona Afzal Berta, second by Joseph Di Salvo.
Final Resolution: Motion Carries
Yes: Maimona Afzal Berta, Joseph Di Salvo, Grace Mah, Don Rocha
No: Victoria Chon, Tara Sreekrishnan, Raeena Lari
6. CONSENT ACTION ITEMS
Subject
A. Request Approval of Consent Action Items as listed in Item #6 Consent Action Items
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Recommended Action
Approve Consent Action Items as listed in Item #6 Consent Action Items

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Requested Action

Approve Consent Action Items as listed in Item #6 Consent Action Items.

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
B. Request Approval of Minutes of Regular Board Meeting of December 13, 2023 (#2330)
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Recommended Action
Approve the minutes of Regular Board Meeting of December 13, 2023 (#2330)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Requested Action

Approve the minutes of Regular Board Meeting of December 13, 2023 (#2330).

 

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
C. Request Second Reading and Approval of Board Policy 0410 Nondiscrimination in County Office Programs and Activities
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

Board policy updates for BP 0410 Nondiscrimination in County Office Programs and Activities reflect NEW LAW (AB 1078, 2023), NEW U.S. DEPARTMENT OF EDUCATION OFFICE FOR CIVIL RIGHTS (OCR) GUIDANCE and NEW LAW (SB 523, 2022). AB 1078 requires that the Santa Clara County Office of Education's (SCCOE) policy prohibiting discrimination, harassment, intimidation, and bullying include a statement that the policy applies to all acts of the Santa Clara County Board of Education (SCCBOE) and the County Superintendent of Schools (County Superintendent) in enacting policies and procedures that govern the SCCOE. AB 1078 clarifies when it is unlawful discrimination for the SCCBOE to refuse to approve the use or prohibit the use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library. By July 1, 2025, the California Department of Education will develop guidance and public educational materials to ensure that all Californians can access information about educational laws and policies that safeguard the right to an accurate and inclusive curriculum. AB 1078 also provides that complaints alleging discrimination related to the use or prohibited use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library may be brought under the SCCOE's uniform complaint procedures or may be directly filed with the Superintendent of Public Instruction, as specified. OCR guidance documents state that SCCOE may not separate students based on race, but may include group discussions or activities that focus on race as part of the curriculum, courses, or programs so long as access or participation is not permitted or limited based on race. OCR guidance documents provide that a school-sponsored program with emphasis on race, such as a student club, that is open to all students, typically would not violate Title VI solely because of its race-related theme. OCR guidance documents also state SCCOE's responsibility to not discriminate against students applies to any of its programs or activities, whether directly or through contractual or other arrangements.

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
D. Request Second Reading and Approval of Board Policy 0415 Equity
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

New Board Policy 0415 Equity reflects the belief of the Santa Clara County Board of Education (SCCBOE) and the County of Superintendent of Schools (County Superintendent) that the diversity of the county’s students, staff, parents/guardians and community members is essential to the Santa Clara County Office of Education’s (SCCOE) vision, mission and goals. The policy includes actions the SCCBOE and County Superintendent will take to ensure educational excellence and equity in the opportunities provided to students; particularly for students most in need and at-risk of school failure. The policy states the commitment of the SCCBOE and County Superintendent to equity and inclusion, addressing institutional barriers and supporting partnerships to advance educational experiences conducive to students' learning and thriving. The policy also includes a description of how the SCCBOE and County Superintendent will monitor adopted polices to safeguard against disproportionate or unintended impacts on student achievement and to prevent unintended harmful impacts.  

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
E. Request Second Reading and Approval of Board Policy 1312.3 Uniform Complaint Procedures
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

Board policy updates for BP 1312.3 Uniform Complaint Procedures ensure compliance with the California Department of Education's (CDE) 2023-24 federal program monitoring instrument and reflects NEW LAW (AB 1078, 2023). The CDE’s federal program monitoring instrument clarifies when it is unlawful discrimination for the Santa Clara County Board of Education (SCCBOE) to refuse to approve the use or prohibit the use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library. The CDE’s federal program monitoring instrument provides that complaints alleging discrimination related to the use or prohibited use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library may be brought under the SCCBOE’s uniform complaint procedures or may be directly filed with the Superintendent of Public Instruction, as specified. By July 1, 2025, the CDE will develop guidance and public educational materials to ensure that all Californians can access information about educational laws and policies that safeguard the right to an accurate and inclusive curriculum. Policy also updated to reflect that the California Department of Fair Employment and Housing is now called the California Civil Rights Department. 

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
F. Request Second Reading and Approval of Board Policy 1313 Civility
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

New Board Policy 1313 Civility applies to the Santa Clara County Board of Education (SCCBOE), the Santa Clara County Office of Education (SCCOE), its operations, educational programs and in the use of SCCOE electronic/digital systems and platforms. The policy recognizes that the First Amendment provides strong protection for speech along with the expectation that all speech and expression reflect norms of civil behavior described as: polite, courteous, and reasonable behavior which is respectful to others and includes integrity, honesty, acceptance, timeliness, dependability, observance of laws and rules and effective communication. The policy prohibits behavior which is discriminatory, harassing, or intimidating. Civility is important to effective operations and contributes to a positive climate to focus on student well-being, learning, and achievement. 

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
G. Request Second Reading and Approval of Board Policy 5131.9 Academic Honesty
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

New Board Policy 5131.9 Academic Honesty addresses prohibited and permitted student use of technology, including artificial intelligence, as it relates to academic honesty. Policy also includes that a student with a disability be permitted to use technology for any purpose for which technology is identified in the student's individualized education program, that a student be given the opportunity to demonstrate that the use of technology was in accordance with policy when suspected by an employee that such use was in violation of academic honesty, and that any information acquired from an employee's use of technology in determining whether a student has committed an act of academic dishonesty be shared with the student and the student's parent/guardian, as appropriate. Additionally, policy authorizes the provision of staff training regarding the use of technology to improve education, including the detection of plagiarism and sensitivity to potential discrimination from algorithmic bias. 

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
H. Request Second Reading and Approval of Board Policy 5145.3 Nondiscrimination/Harassment
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

Board policy updates for BP 5145.3 Nondiscrimination/Harassment reflect NEW LAW (AB 1078, 2023) and NEW U.S. DEPARTMENT OF EDUCATION OFFICE FOR CIVIL RIGHTS (OCR) GUIDANCE. AB 1708 requires the policy prohibiting discrimination, harassment, intimidation, and bullying include a statement that the policy applies to all acts of the Santa Clara County Board of Education (SCCBOE) and the County Superintendent of Schools (County Superintendent) in enacting policies and procedures that govern the Santa Clara County Office of Education (SCCOE). AB 1708 also clarifies when it is unlawful discrimination for the SCCBOE to refuse to approve the use or prohibit the use of any textbook, instructional material, supplemental instructional material, or other curriculum for classroom instruction, or any book or resource in a school library. OCR guidance documents state that the Santa Clara County Office of Education may not separate students based on race but may include group discussions or activities that focus on race as part of the curriculum, courses, or programs so long as access or participation is not permitted or limited based on race. OCR guidance documents provide that a school-sponsored program with emphasis on race, such as a student club, that is open to all students, typically would not violate Title VI solely because of its race related theme. OCR guidance documents also address discrimination in the use of discipline based on disability, race, and gender expression. 

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
I. Request Second Reading and Approval of Board Policy 5145.9 Hate Motivated Behavior
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

Board policy updates for BP 5145.9 Hate-Motivated Behavior focused on respectful, inclusive, and safe learning environments where diversity is celebrated, and hate-motivated behavior is not tolerated. This policy reflects the Santa Clara County Board of Education’s commitment to protecting students from discrimination, harassment, intimidation, bullying or any hate motivated behavior. The policy includes a definition of hate-motivated behavior, strategies to promote harmonious relationships, prevent incidents of hate-motivated behavior, and respond in a timely manner to hate-motivated incidents when they occur. Categories of protected characteristics in state and federal law are incorporated into the definition of hate-motivated behavior. The policy also recognizes the possibility to collaborate with regional programs and community organizations to develop effective prevention strategies and response plans to both the students affected by hate-motivated behavior and students who perpetuated hate-motivated acts, discipline when appropriate, and staff development which may be provided by the County Superintendent of Schools (County Superintendent). The policy states that any rules and/or procedures prepared by the County Superintendent for prohibiting or reporting a hate-motivated incident shall be posted on the Santa Clara County Office of Education’s website in a prominent location that is readily and easily accessible to students, staff, and parents/guardians (Education Code 234.6). The policy also includes how to report hate-motivated behavior and related procedures. 

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
J. Request Adoption of Resolution in Support of The Equitable Distribution of Local School Property Tax Revenues
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024
Absolute Date
Jan 10, 2024
Fiscal Impact
No
Budgeted
No
Recommended Action
Request Adoption of Resolution in Support of The Equitable Distribution of Local School Property Tax Revenues
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Assistant Superintendent, Business Services 

 

Background

EdWeek's Quality Counts 2021 shows California earning a C+ grade for school spending - a regional-cost adjusted $11,269 per student that is 18-percent lower than the national average of $13,679.
 

Fiscal Impact

The Santa Clara County Board of Education and County Superintendent of Schools urge the California Legislature to protect the property taxes currently raised for public schools, to forgo any efforts to further erode such local property tax allocation to schools, to add a regional cost supplement to the Local Control Funding Formula in those high-cost counties with “excess” educational revenue augmentation, to increase the allocation of property tax to Special Education, reverse historical diversions and increase transparency of local property taxes allocated to education for County Offices of Education.

 

Student Impact

The equitable distribution of local school property tax revenues would support continued investments and advocacy to support the needs of Santa Clara County youth and the Santa Clara County Board of Education (SCCBOE) Board Priorities that will advance equity and educational and systemic justice.

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
K. Request Adoption of Resolution Recognizing Board of Education Recognition Month
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024
Absolute Date
Jan 10, 2024
Fiscal Impact
No
Budgeted
No
Recommended Action
Adopt Resolution Recognizing Board of Education Recognition Month
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

From the first public schoolhouse in an old church in San Francisco in 1850, boards of education have grown to oversee more than 1,000 school districts and county offices of education in California. This January, during Board of Education Recognition Month, the Santa Clara County Office of Education salutes local educational agency boards of education and encourages communities around California to do the same.

 

Student Impact

In alignment with the SCCOE’s goal to support access to inclusive, equitable, and high-quality education, the Santa Clara County Board of Education advocates for systemic change and educational justice. Recognizing Board of Education Recognition Month allows us time to appreciate our county and district board of education members who advocate to best serve the students in our community. Board of education members work closely with parents, educational professionals, and other community members to create the healthiest environments possible where all students can thrive.

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
L. Request Adoption of Resolution Recognizing Safe Jobs Healthy Families
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024
Absolute Date
Jan 10, 2024
Fiscal Impact
No
Budgeted
No
Recommended Action
Adopt Resolution In Support of Sharing Information about the Safe Jobs Healthy Families Initiative
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The Santa Clara County Board of Education and County Superintendent of Schools adopted the Bill of Rights for Children and Youth on April 19, 2023, as well as adopted other resolutions and supported a variety of efforts focused on creating a healthier and more sustainable environment for Santa Clara County students, families, and communities.

 

The Safe Jobs Healthy Families Initiative is a project of the International Campaign for Responsible Technology, a 501(3)c organization, that strives to hold electronics industries accountable for chemical harm and exposure to workers’ children, including their educational and life outcomes. To fulfill the objective of the Safe Jobs Healthy Families project in Santa Clara County, the project is seeking to secure information regarding maternal employment in electronics/semiconductor manufacturing/assembly among students born in Santa Clara County from and after 1980 who have received special education assistance due to intellectual disability.

 

The Santa Clara County Board of Education and County Superintendent of Schools desire to share information with the broader community to make families aware of the option for families to voluntarily participate in the research being conducted by Safe Jobs Healthy Communities.

 

The Safe Jobs Healthy Families Initiative will prepare a mechanism for families to submit their interest directly to their research team. The SCCOE will help advertise this information to the broader community and encourage interested families to participate by voluntarily submitting their interest with the initiative. The Initiative will maintain the confidentiality of all information gathered. The SCCOE will not directly provide any information and will also not be the recipient or holder of any information voluntarily provided to the Safe Jobs Healthy Families Initiative research team.

 

Student Impact

The Safe Jobs Healthy Families project prioritizes the confidentiality of individuals and seeks justice for children harmed such that families may agree to voluntarily provide their child’s confidential information directly to the Safe Jobs Healthy Families research team. In alignment with the SCCOE’s goal to support access to inclusive, equitable, and high-quality education, the Santa Clara County Board of Education and County Superintendent of Schools advocate for healthy environments where all students, families, and communities can thrive.

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
M. School Accountability Report Card (SARC)
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Goals
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Teresa Shipp, Assistant Superintendent, Educational Services Division

 

Background

The California Department of Education requires all California public and nonpublic, nonsectarian schools, and county office programs to annually provide information to the community to allow public comparison of schools and county office programs regarding student achievement, environment, resources, and demographics.

 

The 2022–23 school year data for Tables 6 and 7-Teacher Preparation and Placement, Table 8-Teachers Without Credentials and Misassignments, Table 9-Credentialed Teachers Assigned Out-of-Field, and Table 10-Class Assignments are not available at this time. The California Department of Education encourages all schools/LEAs to post their Board approved 2022–23 SARCs by February 1 without the aforementioned data tables. A second Board review/approval of the 2022–23 Teacher data once populated is not required.

 

Student Impact

The School Accountability Report Card (SARC) provides parents, students, and community members the opportunity to view the previous year’s annual data in comparison to county and state averages.

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
N. Accept Donations to the Santa Clara County Office of Education
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024
Absolute Date
Jan 10, 2024
Fiscal Impact
Yes
Dollar Amount
$10,967.20
Budgeted
Yes
Budget Source
Special Education Program, and Grants, Partnerships, and Operations
Recommended Action
Accept donations to the Santa Clara County Office of Education for special education and special recognition events.
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The following donation was made to the Santa Clara County Office of Education: 

Program: Special Education
Donor: Janet Y. Tabata Survivors Trust
Donation: $6,467.20
Program: Grants, Partnerships, and Operations
Donor: Excite Credit Union
Donation: $1,000
Program: Grants, Partnerships, and Operations
Donor: Employee Benefits Services
Donation: $2,500
Program: Grants, Partnerships, and Operations
Donor: Sixth District PTA
Donation: $1,000

 

Fiscal Implications

The donation will be accepted for special education and special recognition events.

 

Student Impact

The above donation for special education will be used to support students in the Special Education program. The donations for Grants, Partnerships, and Operations will be used for special recognition events. These events acknowledge the efforts of organizations that are supporting the SCCOE's commitment to serving, inspiring, and promoting student and public school success.

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
O. Request Adoption of Resolution Recognizing Korean American Day
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 10, 2024
Absolute Date
Jan 10, 2024
Fiscal Impact
No
Budgeted
No
Recommended Action
Adopt Resolution Recognizing Korean American Day
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

Each year on January 13th, the Korean American community is honored. This is a time to learn about the history of the first immigration of Koreans to America on January 13, 1903.

 

Student Impact

The SCCOE is committed to providing quality support to school districts, students, and communities. We encourage youth, family, and staff to learn about Korean American history during this time. The SCCOE is also dedicated to uplifting and supporting all who identify as being in the Asian Americans and Pacific Islanders (AAPI) community.

 

Motion & Voting
Approve Consent Action Items as listed in Item #6 A-O Consent Action Items

Motion by Don Rocha, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Raeena Lari, Grace Mah, Don Rocha
Subject
P. Adoption of Resolution Recognizing Sustained Peace and Safety for all Children
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
6. CONSENT ACTION ITEMS
Type
Action, Discussion
Preferred Date
Jan 10, 2024
Absolute Date
Jan 10, 2024
Fiscal Impact
No
Budgeted
No
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The Santa Clara County Board of Education is committed to creating inclusive and just conditions where all our students, staff members, and families feel a sense of belonging. 

 

Student Impact

The Santa Clara County Board of Education advocates for creating safe learning spaces for every student by committing to combat Anti-Semitism, Islamophobia, Anti-Arab racism, xenophobia, and ethnonationalism in all its forms.

 

Motion & Voting
7. ACTION ITEMS
Subject
A. Request Approval of the Budget Revisions for the Month of December 2023
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
7. ACTION ITEMS
Type
Action
Preferred Date
Jan 10, 2024
Absolute Date
Jan 10, 2024
Fiscal Impact
No
Budgeted
No
Recommended Action
Approve the Budget Revisions for the Month of December 2023

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Assistant Superintendent, Business Services

Lauren Nguyen, Interim, Director, Internal Business Services

 

Background

The report reflects budget revisions for the month of December 2023. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

 

During the month of December 2023, expenditure budgets were increased by $10,444,898; revenue was increased by $10,434,323 and fund balance was decreased by $10,575.

 

Fiscal Implications

Restricted revenue in the amount of $9.1 million was allocated to support the following initiatives:

 

Student Impact

Students throughout the County of Santa Clara will have increased access to Special Education Services and Student Behavioral Health Services that empower child wellness, mental and emotional health and well-being and provides support systems that promote emotional and social safety.

 

Motion & Voting
Approve the Budget Revisions for the Month of December 2023

Motion by Joseph Di Salvo, second by Don Rocha.
Final Resolution: Motion Carries
Yes: Victoria Chon, Tara Sreekrishnan, Maimona Afzal Berta, Joseph Di Salvo, Grace Mah, Don Rocha
Not Present at Vote: Raeena Lari
8. INFORMATION ITEMS
Subject
A. Charter Schools Update
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
8. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools

Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:

Bullis Charter School
Staff will provide an update on next steps related to Bullis' response to SCCOE's August 4, 2023, Reaffirmation of Notice in Accordance with Education Code Section 41607(e) and Notice of Concern.

Charter Petition Appeals 
Staff will provide a presentation on the charter petition appeals process. 

Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students. 

 

Subject
B. Statewide System of Support Presentation
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
8. INFORMATION ITEMS
Type
Information
Goals
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Debbie Gorgulho, Ed.D., Assistant Superintendent, Educational Progress Division

Yee Wan, Ed.D., Director, State and Regional Projects, Educational Progress Division

 

Background

The Statewide System of Support, established through the 2018 Budget Act, is a comprehensive structure of defined roles and responsibilities designed to ensure that local educational agencies (LEAs - school districts, charter schools, and county offices of education) in California receive support within a three-level framework.

 

Support for all local educational agencies (LEAs) and Schools (Level 1): Various state and local agencies provide an array of resources and voluntary assistance that all LEAs may use to improve student performance.

 

Differentiated Assistance (Level 2): County Superintendents, the California Department of Education (CDE), and the California Collaborative for Educational Excellence (CCEE) provide differentiated assistance for LEAs, in the form of individually designed assistance to address identified performance issues. 

 

Intensive Intervention (Level 3): The State Superintendent of Public Instruction may require more intensive interventions for LEAs with persistent performance issues over a specified period.

 

The goal of the Statewide System of Support is to provide coordinated, needs-based, and differentiated resources and support to LEAs that lead to improved outcomes for all students. Santa Clara County Office of Education (SCCOE) serves as one of the seven Geographic Lead Agencies within the Statewide System of Support. This update provides an overview of the statewide system of support, the requirements for Geographic Lead Agencies, and SCCOE's differentiated assistance support model. 

 

Student Impact

As stated in the adopted Bill of Rights for Children and Young Adults for Santa Clara County, all children and young adults have the right to a relevant and engaging education that exposes them to other cultures and promotes lifelong learning. The Statewide System of Support aims to create a coherent system for addressing systemic bias and inequities within the current system. With support from the Geographic Lead Agencies, county offices of education strengthen their capacity to help local educational agencies support continuous improvement of student performance and address achievement gaps among student groups. 

 

Subject
D. Facility Project Updates
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
8. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Assistant Superintendent - Business Services

 

Background

Assistant Superintendent Gomez will provide project updates for the Gateway Inclusive Playground, Glenview Walking Path, Martin Murphy Sensory Play and Garden Center, Ridder Park Early Learning Center and Solar Energy Project. 

 

Student Impact

The Gateway Inclusive Playground, Glenview Walking Path and Martin Murphy Sensory Play and Garden Center projects expands inclusive practices and increased access for students with disabilities to multi-sensory play experiences and promotes welcoming social environments for students to engage in free play and physical activity outdoors.

 

The Ridder Park Early Learning Center project improves access to inclusive quality early learning and care (ELC) programs and services for children with disabilities including children with severe disabilities. 

 

The Solar Energy Project supports efforts that address the climate emergency with sustainability practices in campus, curriculum, community, and culture (4Cs) and enhances climate science programs and support youth led efforts. 

 

 

 


 

Subject
E. Announcement of the intent of the SCCBOE to Contract with Separate Counsel
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
8. INFORMATION ITEMS
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

Pursuant to Education Code section 1042(d) a county board of education may only hire separate legal counsel under limited circumstances.  The SCCBOE announced its intent to contract with separate counsel and the status of the process to secure such counsel will be provided.

 

Financial Impact

Legal fees incurred by the SCCBOE are paid from the County School Services Fund. 

 

9. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
9. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

10. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to her duties.
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
10. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to her duties.

11. CLOSED SESSION
Subject
A. Expulsion Appeal Filed on Behalf of Student- Resident District; San Jose Unified School District
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
11. CLOSED SESSION
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

Expulsion Appeal Filed on Behalf of Student- Resident District; San Jose Unified School District

 

Subject
B. County Superintendent Evaluation
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
11. CLOSED SESSION
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The SCCBOE will meet in Closed Session to discuss and prepare the County Superintendent's Evaluation.

 

The County Superintendent provided notice on October 3, 2023, of her waiver of the provision in the salary agreement for a salary increase for the 2023-2024 FY. The CPI would have been 2.9%. The waiver notice was provided due to the late tax filing dates in CA resulting in economic uncertainty, other factors impacting the COE budget including reductions in committed funding, and declining enrollment across Santa Clara County. The waiver was accepted on October 6, 2023. 

 

 

 

12. OPEN SESSION (Immediately Following Closed Session)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
12. OPEN SESSION (Immediately Following Closed Session)
Type
Information

Report of Actions Taken in Closed Session

13. BOARD MEMBER COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
13. BOARD MEMBER COMMITTEE REPORTS
Type
Information

No committees have met since the last board meeting.

 

 

14. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Subject
A. Williams Settlement Quarterly Report
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
14. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Teresa Shipp, Assistant Superintendent, Educational Services Division

 

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions, or teacher vacancies or mis-assignments.

 

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

 

No Williams complaints were received during the October 1, 2023, through December 31, 2023, reporting period.

 

Student Impact

The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide our students a quality education that encompasses all of these areas. No complaints were filed this quarter.

Subject
B. Board Appointments to Subcommittees for 2024
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
14. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information

Background

Annually, the Board President makes appointments to the standing County Board Committees in accordance with Exhibit E 9130. For your reference, attached is the list of those advisory bodies.

 

Trustees were asked to submit their preferences (1st, 2nd, and 3rd choices) for assignments to the committees listed below via email to the Board President and to Dr. Mary Ann Dewan, County Superintendent of Schools, by Wednesday, January 3, 2024.

 

Permanent Standing Committees of the Board

 

Membership Committees and Activities

 

Liaison Committees, Workgroups, and Community Activities

 

 

 

 

Subject
Santa Clara County Office of Education 2022-23 Annual Financial Audit Report
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
14. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Assistant Superintendent, Business Services

Lauren Nguyen, Interim Director, Internal Business Services

 

Background

Education Code Section 41020.3 states that by January 31 of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue.

 

In accordance with Education Code 41020.3, an annual audit of the financial records of the Santa Clara County Office of Education (SCCOE) was conducted for the fiscal year ended June 30, 2023. The auditors issued an opinion that the financial statements are presented fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Santa Clara County Office as of June 30, 2023, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. There were no audit exceptions, recommendations or findings or any description of correction or plans to correct any exceptions identified in the audit.

 

 

 

15. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education regular meeting is scheduled for January 31, 2024.
Meeting
Jan 10, 2024 - Regular Board Agenda (#2431)
Category
15. ADJOURNMENT
Type

The next Santa Clara County Board of Education regular meeting is scheduled for January 31, 2024.