The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: kcoe@sccoe.org or (408) 453-6540.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para español: llame al 1 (669) 900-6833 y después el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student board member will lead SCCBOE and the community in reciting the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent, Educational Services
Background
The Santa Clara County Board of Education (County Board) and the County Superintendent of Schools (County Superintendent) believe it is important to seek and consider students ideas, viewpoints, and reactions to education. To provide Santa Clara County Office of Education (SCCOE) high school students with opportunities for civic engagement and to provide valued input to the County Board, the County Board agreed by policy to ensure inclusion of a student member (Student Board Member). A petition was received and duly verified by the County Superintendent of Schools in June of 2022.
The 2023-2024 Student Board Member has been selected by their peers. The student member is in good academic standing and committed in writing to carrying out the responsibilities of Student Board Members by completing an affidavit which is on file in the office of the County Superintendent of Schools.
This evening the selected student, Erick De La Rosa Aguilera, is being presented to the County Board at the regular meeting of January 31, 2024.
The Student Board Member will be filling the vacancy, completing the term, and will continue to serve through December 31, 2024. Should the term be extended beyond that time, that information will be provided to the Board. The Student Board Member shall perform duties as needed within the scope of the County Board. Student Board Members shall not be considered members of legislative body for purposes of the Brown Act, including for purposes of establishing quorum. Student Board Members shall not be included in determining the vote count necessary to carry any measure before the County Board. The Student Board Member shall participate virtually in the meetings. Should the County Board of Education meetings extend beyond 8:00 PM, the student board member will be automatically excused at 8:00 PM.
Student Impact
The SCCOE is committed to providing opportunities for students to engage civically and to pursue the State Seal of Civic Engagement on their diploma. Civic engagement promotes learning, critical thinking, and engagement.
The Bill of Rights for Children and Young Adults for Santa Clara County identifies the right to "be treated as equal partners in identifying problems, developing solutions, and making decisions" that impact youth.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student member of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. Individual remarks will be limited to 2 minutes each, unless otherwise stipulated by the SCCBOE President.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #5 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve the minutes of Regular Board Meeting of January 10, 2024 (#2431).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Healthy, sustainable, and future-ready communities require narrowing opportunity and income gaps, and aligning workforce development with broader equity and sustainability goals. Toward this end, the Santa Clara County Office of Education supports strengthening and creating pathways and work-based learning opportunities that equip students to be future-ready through career technical education.
Student Impact
Career and Technical Education (CTE) classes prepare students for high-demand careers. CTE covers many different sectors, including advanced manufacturing, the arts, health care, hospitality and management, and information technology, CTE encompasses a variety of educational settings, from classroom learning to certification programs to work-based learning opportunities outside the classroom.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
February is Black History Month, an annual celebration of the achievements made by African Americans and the significant role they have played in United States (U.S.) history. Black History has been celebrated in the U.S. since 1926 when Carter G. Woodson established Negro History Week.
Student Impact
In alignment with the SCCOE goal to improve student equity, the SCCOE observes and honors Black History Month and encourages educators, students, and families to learn about the heritage and achievements of African Americans through appropriate programs and activities that reflect the theme for 2024. The SCCOE continues to partner with community-based organizations, including the African American Community Service Agency and the Santa Clara County Alliance for Black Educators to improve educational outcomes for African American students through school support programs (tutoring, after-school homework centers, mental health services, student advocacy).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donation was made to the Santa Clara County Office of Education:
| Program: | Alternative Education |
| Donor: | Maxine E. Amundson, Ed.D. |
| Donation: | $5,000.00 |
Fiscal Implications
The donation will be deposited to the Alternative Education Student Scholarship Fund.
Student Impact
The donation will be used for scholarships to support students in the Alternative Education program, to pursue higher education after graduation.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
Charter Petition Appeals
Staff will provide a presentation on the charter petition appeals process.
Charter School Annual Visits
Staff will provide information regarding the required annual visit to SCCBOE-authorized charter schools.
Bullis Charter School
Staff will provide an update on next steps related to Bullis' response to SCCOE's August 4, 2023, Reaffirmation of Notice in Accordance with Education Code Section 41607(e) and Notice of Concern.
Voices College-Bound Language Academies
Staff will provide an update on the status of the 2022-23 audit reports for Voices College-Bound Language Academies at Mount Pleasant and Morgan Hill.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Background
Assistant Superintendent Gomez will provide project updates for the Gateway Inclusive Playground, Glenview Walking Path, Martin Murphy Sensory Play and Garden Center, Ridder Park Early Learning Center and Solar Energy Project.
Student Impact
The Gateway Inclusive Playground, Glenview Walking Path and Martin Murphy Sensory Play and Garden Center projects expands inclusive practices and increased access for students with disabilities to multi-sensory play experiences and promotes welcoming social environments for students to engage in free play and physical activity outdoors.
The Ridder Park Early Learning Center project improves access to inclusive quality early learning and care (ELC) programs and services for children with disabilities including children with severe disabilities.
The Solar Energy Project supports efforts that address the climate emergency with sustainability practices in campus, curriculum, community, and culture (4Cs) and enhances climate science programs and supports youth led efforts.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Debbie Gorgulho, Ed.D., Assistant Superintendent, Educational Progress Division
Yee Wan, Ed.D., Director, State and Regional Projects, Educational Progress Division
Background
The Statewide System of Support, established through the 2018 Budget Act, is a comprehensive structure of defined roles and responsibilities designed to ensure that local educational agencies (LEAs - school districts, charter schools, and county offices of education) in California receive support within a three-level framework.
Support for all local educational agencies (LEAs) and Schools (Level 1): Various state and local agencies provide an array of resources and voluntary assistance that all LEAs may use to improve student performance.
Differentiated Assistance (Level 2): County Superintendents, the California Department of Education (CDE) and the California Collaborative for Educational Excellence (CCEE) provide differentiated assistance for LEAs, in the form of individually designed assistance to address identified performance issues.
Intensive Intervention (Level 3): The State Superintendent of Public Instruction may require more intensive interventions for LEAs with persistent performance issues over a specified period.
Student Impact
As stated in the adopted Bill of Rights for Children and Young Adults for Santa Clara County, all children and young adults have the right to a relevant and engaging education that exposes them to other cultures and promotes lifelong learning. The Statewide System of Support aims to create a coherent system for addressing systemic bias and inequities within the current system. With support from the Geographic Lead Agencies, county offices of education strengthen their capacity to help local educational agencies support continuous improvement of student performance and address achievement gaps among student groups.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Deborah Gorgulho, Ed.D., Assistant Superintendent, Educational Progress Division
Background
The attached presentation addresses questions and provides an update regarding chronic absenteeism. Data publicly available for the Santa Clara County Office of Education Programs found on the California Department of Education Dashboard will be shared.
Student Impact
As stated in the adopted Bill of Rights for Children and Young Adults for Santa Clara County, it is our goal that all students have access to a 21st-century education that promotes success in life and in future careers and promotes a love of life-long learning.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will meet in Closed Session to discuss and prepare the County Superintendent's Evaluation.
The County Superintendent provided notice on October 3, 2023, of her waiver of the provision in the salary agreement for a salary increase for the 2023-2024 FY. The CPI would have been 2.9%. The waiver notice was provided due to the late tax filing dates in CA resulting in economic uncertainty, other factors impacting the COE budget including reductions in committed funding, and declining enrollment across Santa Clara County. The waiver was accepted on October 6, 2023.
CLOSED SESSION:
PUBLIC EMPLOYMENT
Title: Superintendent of Schools
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Superintendent and Board President are collaborating to develop a framework for the inclusion of "future agenda items" as a topic for the Santa Clara County Board of Education (SCCBOE) agenda. The County Superintendent and Board President will provide an update on this collaboration.
According to the Santa Clara County Board of Education Governance Handbook, the following protocol is in place for bringing up new ideas or board agenda items (page 14):
Bringing up new ideas or agenda items:
Principle: SCCOE staff focus, energy, and time, as well as other SCCOE resources must be focused on achieving the agreed upon county vision, goals, and objectives and should not be diluted by new projects or the interests of individual Board Members. The County Superintendent is the sole employer of all SCCOE employees.
Protocol:
• A Board Member’s first step shall always be to discuss the new topic or idea with the County Superintendent.
• Excepting agenda items otherwise permissible by Education Code, Brown Act, or other rules, regulations, or policies for the Board to place on the agenda, a County Board Member may request an item be placed on the agenda either in writing or by request via email to the County Superintendent and SCCBOE President.
• All new ideas or agenda item topics will be weighed against their effect on staff’s ability to accomplish SCCOE’s vision and goals.
o Prior to placing an item on the Board agenda, the County Superintendent and the County Board President shall:
o The County Superintendent shall determine the impact of the item request on the operations of the office, the reallocation of SCCOE resources away from SCCOE mandates, priorities, and goals, assess the time and energy required of staff, and the fiscal impact on the office before placing the item on the agenda. If the item is determined to be within the Board’s jurisdiction, the County Superintendent will report back to the Board President and notify the requestor of the decision.
o The Board President shall have the final approval authority for agenda items so long as the agenda items approved are permitted by Education Code, Brown Act, are within the jurisdiction of the board, and adhere to other applicable rules and regulations.
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent, Business Services
Lauren Nguyen, Interim Director, Internal Business Services
Background
Education Code Section 41020.3 states that by January 31 of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue.
In accordance with Education Code 41020.3, an annual audit of the financial records of the Santa Clara County Office of Education (SCCOE) was conducted for the fiscal year ended June 30, 2023. The auditors issued an opinion that the financial statements are presented fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Santa Clara County Office as of June 30, 2023, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. There were no audit exceptions, recommendations or findings or any description of correction or plans to correct any exceptions identified in the audit.
The 2022-2023 SCCOE Audit Report was placed on the board agenda for the January 10, 2024 meeting as an information item. The item is placed again on the January 31, 2024 board meeting as a consent information item. Christy White, SCCOE's external auditing firm will be attending the February 7, 2024 board meeting to address questions, if any about the 2022-2023 SCCOE Audit Report.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for November 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Serves as an oversight check of program expense
Student Impact
The Head Start/Early Head Start Program is federally funded to serve up to 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Larry Oshodi, Assistant Superintendent, Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (4) employees.
Fiscal Implications
The following chart outlines the Employee number, new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
| # | EXT REF # | New Position title | Reason (see Legend) | Prior Annual Salary | New Annual Salary | Salary Increase |
| 1 | XXX487 | Principal-Special Education | C | $160,082.45 | $188,808.96 | $ 28,726.51 |
| 2 | XXX634 | Supervisor-Human Resources | C | $140,892.72 | $155,334.24 | $ 14,441.52 |
| 3 | XXX442 | Supervisor-Human Resources | C | $95,708.52 | $127,793.52 | $ 32,085.00 |
| 4 | XXX495 | Credentials Services Specialist | C | $81,064.44 | $91,175.16 | $ 10,110.72 |
LEGEND:
A: Interim Promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: CPI Increase
Student Impact
Personnel Services ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.
Committee appointments are in process. There are no committee reports.
Standing Committees
Policy Development Subcommittee: May 1, 2024
Joint Legislative Advisory Committee (JLAC): March 6, 2024
Budget Study Committee: Feb 7, 2024
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: May 18-19, 2024
Santa Clara County School Boards Association (SCCSBA): February 28, 2024
Head Start Policy Council: February 13, 2024
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: May 3, 2024
Strong Start Coalition: February 13, 2024
Silicon Valley Reads Advisory Committee: TBD
The next Santa Clara County Board of Education regular meeting is scheduled for February 7, 2024.