The President will call the meeting to order. The meeting is held in person at 1290 Riddler Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: kcoe@sccoe.org or (408) 453-6540.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para español: llame al 1 (669) 900-6833 y después el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student board member will lead SCCBOE and the community in reciting the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Santa Clara County Board of Education (SCCBOE) recognizes ten (10) SCCOE employees each year for outstanding service to students, parents, coworkers, and customers. Bernadette O'Donnell, Student Services Specialist in the Special Education Department, is February’s Employee of the Month.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student member of the Board may give reports on activities related to their duties as a member of the Santa Clara Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent, Business Services
Lauren Nguyen, Interim Director, Internal Business Services
Background
Education Code Section 41020.3 states that by January 31 of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue.
In accordance with Education Code 41020.3, an annual audit of the financial records of the Santa Clara County Office of Education (SCCOE) was conducted for the fiscal year ended June 30, 2023. The auditors issued an opinion that the financial statements are presented fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Santa Clara County Office as of June 30, 2023, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. There were no audit exceptions, recommendations or findings or any description of correction or plans to correct any exceptions identified in the audit.
The 2022-2023 SCCOE Audit Report was placed on the board agenda for the January 10, 2024 meeting as an information item. The item is placed again on the January 31, 2024 board meeting as a consent information item. Christy White, SCCOE's external auditing firm will be attending the February 7, 2024 board meeting to address questions, if any about the 2022-2023 SCCOE Audit Report.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Individual remarks will be limited to 2 minutes each, unless otherwise stipulated by the SCCBOE President.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will meet in Closed Session to discuss and prepare the County Superintendent's Evaluation.
The County Superintendent provided notice on October 3, 2023, of her waiver of the provision in the salary agreement for a salary increase for the 2023-2024 FY. The CPI would have been 2.9%. The waiver notice was provided due to the late tax filing dates in CA resulting in economic uncertainty, other factors impacting the COE budget including reductions in committed funding, and declining enrollment across Santa Clara County. The waiver was accepted on October 6, 2023.
CLOSED SESSION:
PUBLIC EMPLOYMENT
Title: Superintendent of Schools
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #8 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve the minutes of Regular Board Meeting of January 29, 2024 (#2432).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve the minutes of Regular Board Meeting of January 31, 2024 (#2433).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Lunar New Year is celebrated in January and February in Asian countries and communities. This year is recognized as the year of the dragon. During this celebration, the beginning of the new year is celebrated by honoring ancestors, eating traditional meals, and spending time with loved ones.
Student Impact
The SCCOE is committed to providing quality support to school districts, schools, students, and communities. By honoring and elevating these holidays, SCCOE is dedicated to transparency in supporting the Asian American Pacific Islander (AAPI) community. The SCCOE encourages youth, families, and staff to celebrate and honor their heritage and traditions. In alignment with the Santa Clara County Bill of Rights for Children and Young Adults, the SCCOE supports an education that exposes youth to other cultures.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Founder’s Day celebrates the legacy and work of the founders of the Parent Teacher Association (PTA): Alice McLellan Birney, Phoebe Apperson Hearst, and Selena Sloan Butler. The original mission of the PTA was to better the lives of every child in education, health, and safety.
Student Impact
The Santa Clara County Office of Education (SCCOE) facilitates and supports districts in the development of equitable parent leadership and voice that meaningfully contributes to district and school governance and the academic growth of all students. In alignment with the Santa Clara County Board of Education Priorities, the SCCOE supports quality education that is inclusive of parent and youth engagement.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Members of the San Jose Youth Commission advocated for the development of a resollution to help raise awareness about doxxing. Youth Commisioners reproted that with social media and other digital expansions, youth are more vulnerable to doxxing today than ever before.
Doxxing is defined as the act of publicly providing personally identifiable information about an individual or organization, usually via the internet and without their consent. The personally identifiable information is obtained from public databases and social media and the information is usually shared with the intent to bully, shame, embarrass, or extort the individual or organization. However, studies have shown that some of the personal information may be obtained illegally through hacking and social engineering.
Student Impact
Doxxing includes dangers similar to cyberbullying as private information is shared with the intent to cause emotional, social and/or financial harm. The Bill of Rights for Children and Young Adults for Santa Clara County names online safety as a right as well as voice. Students are raising concerns around the harm of doxxing. Digital citizenship is something that the Santa Clara County Office of Education takes seriously and is committed to raising awareness about potential dangers and ways youth can protect themselves online. The SCCBOE adopted priorities include empowering child wellness, which the Board hopes to support by raising awareness of this issue.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Each year, pursuant to BB 9005 (Code of Conduct for the Santa Clara County Board of Education) and BB 9240 (Board Training), the SCCBOE engages in training. The Santa Clara County Board of Education desires to maintain the highest ethical standards and help ensure that decisions are made in the best interest of the Santa Clara County Office of Education (SCCOE) and the community it serves. In recognition of this responsibility, the County Board and its members will conduct themselves lawfully with integrity and high ethical standards that uphold the duty of elected office, build trust, public confidence, and credibility, as well as model the behaviors expected of staff and students.
Counsel from the Office of County Counsel will provide a presentation and overview of conflicts of interest.
Student Impact
The SCCBOE believes that its ability to effectively and responsibly govern is essential to promoting student achievement, building positive community relations, and protecting the public interest in county schools.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics may include, but are not limited to, the following:
- Bullis Charter School. Charter Schools staff will provide an update on Bullis Charter School.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students. Through SCCOE's monitoring of SCCBOE-authorized charter schools, the Board seeks to affirm the right to a relevant and engaging education as stated in the Bill of Rights for Children and Youth Adults for Santa Clara County and support the Board's priority area of literacy and academic achievement.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services
Background
In accordance with California Government Code Section 4217.10 to 4217.18 (“Energy Savings Project”), a public hearing was held on Wednesday, November 1, 2023, for the purpose of taking public comments and consideration of adopting a resolution making certain findings, and approving an Energy Service Contract and Ground Lease with ENGIE Services U.S. for the implementation of certain energy related improvements (solar power generation) to SCCOE facilities and Lease Purchase Agreement to fund the Energy Savings Project and CEQA Exemption.
A Solar Energy Project presentation was provided at the public hearing and the following information was presented: ENGIE Solar Energy Project Scope, Environmental Benefits of the Energy Savings Project, Solar Energy Project Savings, which included the eligibility of the SCCOE to receive a $2 million Federal Direct Tax Credit and Lease Purchase Agreement terms to fund the Energy Savings Project.
As part of the project ENGIE is providing Educational Services the below items:
Living Laboratory
Data points from ENGIE Services-installed photovoltaic panels will be embedded into external facing dashboards to bring real, relevant data to students and teachers. All data for the living laboratories can be viewed by any computer with an internet connection.
Walden West Program Support
ENGIE will provide STEM lesson plans and activities to support Walden West. ENGIE support will focus on energy, electricity, sustainability, climate change, and engineering.
Hands-On Learning Kits
ENGIE will provide ten (10) classroom solar kits. Classroom sets will provide hands-on learning engagements with specific grade levels and lessons tied to educational standards. The kits include a variety of grade-appropriate equipment for conducting relevant experiments. The activity sets are provided once, and the materials can be used for multiple classes and years.
Student Internships
Up to four (4) total Santa Clara County High School students will be hired as paid interns with ENGIE. Our structured and student-focused internship program will provide students with mentors, opportunities to work on real energy projects, and a national intern network.
STEM Project Support
ENGIE staff will work with Santa Clara County Office of Education to develop two (2) STEM projects.
Professional Development
Sessions will provide background knowledge on the subjects covered, as well as the learning tools and activities provided above to enhance STEM classroom learning. Sessions are customized to the goals of Santa Clara County Office of Education.
Student Impact
The partnership with ENGIE provides students expanded opportunities to learn, engage, and explore solar power and STEM learning in accordance with the Board of Education priorities of Environmental & Climate Literacy and Workforce Pathways & Diversification.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent Educational Services Division
Background
Section 124(e) of Assembly Bill 130 requires LEAs to present a mid-year update on the 2023–24 LCAP on or before February 28, 2024 at a regularly scheduled meeting of the governing board or body of the LEA. At this meeting the LEA must include all of the following:
Student Impact
The LCAP Supplemental content directly impacts the Board priorities of Literacy & Academic Achievement and Empowering Child Wellness for SCCOE students and families. The LCAP Supplemental defines district use of federal and supplemental funds and their alignment with Local Control Funding Formula (LCFF) goals and funding. This alignment impacts SCCOE students through focus on: (a) rigorous, relevant, and engaging instruction, (b) a successful transition to college and/or career, and (c) a culturally responsive and safe learning environment grounded in partnership with community and family members.
The following committees have met since the last board meeting:
Standing Committees
Policy Development Subcommittee: May 1
Joint Legislative Advisory Committee (JLAC): March 6
Budget Study Committee: March 20
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: March 22
Santa Clara County School Boards Association: February 28
Head Start Policy Council: February 13
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: May 3
Strong Start Coalition: February 13
Silicon Valley Reads Advisory Committee: April 11
Background Information
The Committee Appointments for 2024 are:
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
In accordance with the Brown Act, items mentioned under this item are being suggested so they may be agendized at a future meeting. The Board will not engage in excessive discussion of these items at this time.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Lauren Nguyen, Interim Director, Internal Business Services
Background
Per Board Policy BP 3312 (a) contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed from Oct 1-Dec 31, 2023.
Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
| VENDOR | DESCRIPTION | AWARD PROCESS | CONTRACT TYPE | DIVISION | ASSISTANT SUPERINTENDENT | CONTRACT AMOUNT |
|---|---|---|---|---|---|---|
| Rebekah Children's Services | Provide mental health services to Early Learning Services students | Request for Proposal | Professional Services Agreement Amendment | Educational Services | Teresa Shipp, Ed.D. | $284,499 |
| Spectrum Center, Inc | Contracted Services for Non-Public School Special Education Students | Sole Source | SELPA Master Contract | Educational Services | Teresa Shipp, Ed.D. | $400,000 |
| SJB Child Development Centers | Provide infant/toddler early care and education services for the Early Head Start Program | Sole Source | Professional Services Agreement | Educational Services | Teresa Shipp, Ed.D. | $502,982 |
| RMC, A Ray Morgan Company, LLC | Copiers and maintenance services at Ridder Park and other sites | Request for Proposal | Professional Services Agreement Amendment | Business, Facilities & Operations Division | Stephanie Gomez | $522,077 |
| Kidango, Inc | Provide preschool services meeting Head Start requirements | Sole Source | Professional Services Agreement | Educational Services | Teresa Shipp, Ed.D. | $624,650 |
| SJB Child Development Centers | Child Care Partnership for Center Based Early Head Start Program | Sole Source | Professional Services Agreement | Educational Services | Teresa Shipp, Ed.D. | $691,895 |
| San Jose State University (SJSU) Research Foundation | Coordinate and create the Pupil Personnel Services Credential Program track within the SJSU School of Social Work | Sole Source | Professional Services Agreement | Professional Learning & Support | Jessica Bonduris, Ed.D. | $707,200 |
| SJB Child Development Centers | Provide preschool services meeting Head Start requirements | Sole Source | Professional Services Agreement | Educational Services | Teresa Shipp, Ed.D. | $1,118,594 |
| Alex Kushner General, Inc | Safety and accessibility facility updates for Ridder Park inclusive early learning center | Request for Proposal | Professional Services Agreement | Business, Facilities, & Operations Division | Stephanie Gomez | $2,820,000 |
|
ENGIE Services |
Energy Service Contract for solar power generation for Ridder Park, Snell, Sunol, and Walden West and educational services | Sole Source | Professional Services Agreement | Business, Facilities, & Operations Division | Stephanie Gomez | $12,275,000 |
Fiscal Implications
Funding has been designated to pay for the anticipated expenditures associated with these contracts.
Student Impact
Students throughout the County of Santa Clara will directly benefit from these contracted services.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Lauren Nguyen, Interim Director, Internal Business Services
Background
Per Board Policy BP3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies or other personal property with a value less than $25,000 becomes unstable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.
Fiscal Implications
The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste.
The next Santa Clara County Board of Education regular meeting is scheduled for February 21, 2024.