The President will call the meeting to order. The meeting is held in person at 1290 Riddler Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: kcoe@sccoe.org or (408) 453-6540.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para español: llame al 1 (669) 900-6833 y después el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student board member will lead SCCBOE and the community in reciting the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student member of the Board may give reports on activities related to their duties as a member of the Santa Clara County Board of Education.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Individual remarks will be limited to 2 minutes each, unless otherwise stipulated by the SCCBOE President.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will meet with Dr. Dewan in Closed Session to discuss the County Superintendent's Performance Evaluation. (Government Code §54957)
The County Superintendent provided notice on October 3, 2023, of her waiver of the provision in the salary agreement for a salary increase for the 2023-2024 FY. The CPI would have been 2.9%. The waiver notice was provided due to the late tax filing dates in CA resulting in economic uncertainty, other factors impacting the COE budget including reductions in committed funding, and declining enrollment across Santa Clara County. The waiver was accepted on October 6, 2023.
Public Employee Discipline/Dismissal/Release/
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #6 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve the minutes of Regular Board Meeting of February 7, 2024 (#2434).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services Division
Background
California Education Code (EC) Section 32281(a) requires every kindergarten through grade twelve school, public and public charter, and county office of education school program, to develop and maintain a Comprehensive School Safety Plan (CSSP) designed to address campus risks, prepare for emergencies, and create a safe, secure learning environment for students and school personnel.
The law requires designated stakeholders to annually engage in a systematic planning process to develop strategies and policies to prevent and respond to potential incidents involving emergencies, natural and other disasters, hate crimes, violence, active assailants/intruders, bullying and cyberbullying, discrimination and harassment, child abuse and neglect, discipline, suspension and expulsion, and other safety aspects.
Student Impact
The California Constitution guarantees California children the right to attend public schools that are safe, secure, and peaceful. County offices of education (COEs) and their personnel are responsible for creating such learning environments. First responders, community partners, and families also play an essential role in the development of these plans. Schools must be prepared to respond to emergencies including natural and man-made hazards. Comprehensive school safety plans include strategies aimed at the education and prevention of potential emergencies, which impact all Santa Clara County Office of Education students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
March is recognized as Women’s History Month, a month-long celebration to commemorate and encourage the study of the vital role women play in American history.
Student Impact
The Santa Clara County Office of Education (SCCOE) recognizes March as Women’s History Month to honor women’s hard work and dedication in education and beyond. As an organization with a focus on improving inclusivity and equity, this resolution highlights the crucial role that women have played in history and encourages youth and adult partners to learn more about women’s roles throughout history. In alignment with the Santa Clara County Bill of Rights for Children and Young Adults, the SCCOE supports an education that promotes lifelong learning.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
March is recognized as Youth Arts Month, an annual celebration supported through the Council for Art Education to emphasize the value of art education for all children and to encourage support for excellent school art programs.
Student Impact
The Santa Clara County Board of Education and the County Superintendent of Schools recognize March as Youth Arts Month. Studies have demonstrated that arts integration helps students build critical thinking skills, curiosity, flexibility, communication, innovation, and collaboration, which are traits required for post-secondary and workplace success.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Region 20 has 4 seats to be filled. A vote for up to the number of seats up for election may be cast and only one vote for any one candidate may be cast. Only candidates receiving a majority of votes will be selected on the official ballot. All re-elected and newly elected Delegates will serve two-year terms beginning April 1, 2024, and extending through March 31, 2026.
The candidates are named on the attached ballot and are listed below:
Isabel Jubes-Flamerich (Sunnyvale SD)
Jodi Muirhead (Santa Clara USD)*
Carol Presunka (Cambrian SD)
Vaishali Sirkay (Los Altos ESD)
Jessica Speiser (Los Altos ESD)*
*denotes incumbent
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Each year, pursuant to BB 9005 (Code of Conduct for the Santa Clara County Board of Education) and BB 9240 (Board Training), the SCCBOE engages in training. The Santa Clara County Board of Education desires to operate with transparency and help ensure that decisions are made in the best interest of the Santa Clara County Office of Education (SCCOE) and the community it serves. In recognition of this responsibility, the County Board operates in accordance with California's open meeting laws found at Government Code Section 54950 et seq. (the Brown Act). The SCCBOE holds its meetings in public and shall conduct closed sessions during such meetings only as authorized by law.
Counsel from the Office of County Counsel will provide a brief presentation and overview of Government Code Section 54950 (the Brown Act).
Student Impact
The SCCBOE believes that its ability to effectively and responsibly govern is essential to promoting student achievement, building positive community relations, and protecting the public interest in county schools.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On February 13, 2024, Educare California at Silicon Valley (ECSV) announced the recommendations of it's Reimagining process. As a result of this process, ECSV has announced its intent for the Santa Clara County Office of Education to serve as lead operator for Educare starting on July 1, 2024. SCCOE’s mission and vision are aligned with ECSV and will continue to bring high impact opportunities to students and families through the Santee campus.
Student Impact
Santa Clara County Office of Education already operates 10 out of the 12 classrooms at Educare and will continue to explore increased enrollment, partnership engagement and family resources to support the Santee neighborhood.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services
Background
In alignment with the mission and goals of the Santa Clara County Office of Education, the Special Education Department operates programs that directly benefit the growth and development of students. Two of the programs that will be highlighted are WorkAbility I and Environmental Literacy. The WorkAbility I program is funded and administered by the CDE and provides comprehensive pre-employment skills training, employment placement and follow-up for high school and post-secondary students in special education. The Special Education Environmental Literacy Program promotes students’ academic, physical, emotional, and social development by providing opportunities for students to have gardening experiences with peers, staff, and district students throughout the department’s sites. Currently, the gardening instructor provides direct gardening instruction at seven sites.
Student Impact
The WorkAbility I and Environmental Literacy Program are directly aligned with the Bill of Rights for Children and Young Adults for Santa Clara County. These programs provide access for students ensuring the rights to life skills (training to develop life skills and knowledge as well as opportunities to apply them for their growth), education (a relevant and engaging education that exposes them to other cultures and promotes lifelong learning), job opportunities (job opportunities that provide safe and reasonable working conditions, and a living wage, and allow them to grow their careers), and green spaces (easily accessible and clean great spaces that will be preserved for future generations).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
The SCCBOE, the County Superintendent of Schools, and the SCCOE ensure regular and systematic oversight and monitoring of SCCBOE-authorized charter schools.
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. The Charter Schools Department provides this regular update to support the Santa Clara County Board of Education (SCCBOE) with its duty to conduct ongoing monitoring and oversight for the 21 charter schools authorized by the SCCBOE. This standing agenda item is one mechanism whereby topics related to the ongoing monitoring and oversight can be communicated to the SCCBOE. Topics may include, but are not limited to, information on charter school governance, operations, finance, educational program, and compliance with Education Code, charter documents, and all reports required by charter law.
The topic(s) for this update may include, but are not limited to, the following:
- Rocketship Public Schools. Staff will share information regarding an $8.25 million grant that has been awarded to Rocketship California by the California Department of Education.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students. Through SCCOE's monitoring of SCCBOE-authorized charter schools, the Board seeks to affirm the right to a relevant and engaging education as stated in the Bill of Rights for Children and Youth Adults for Santa Clara County and support the Board's priority area of literacy and academic achievement.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent - Business Services
Background
Assistant Superintendent Gomez will provide an overview on the 2024-2025 budget development process, timeline and budgetary considerations.
Fiscal Implications
The budget development and fiscal planning process ensures that the SCCOE budget meets all requirements for approval by the Superintendent of Public Instruction (SPI).
Student Impact
Santa Clara County Office of Education student programs will provide students with access to inclusive, equitable, high quality education that empowers child wellness, literacy and academic achievement, and promotes youth voice.
The following committees have met since the last board meeting:
Standing Committees
Policy Development Subcommittee: May 1
Joint Legislative Advisory Committee (JLAC): March 6
Budget Study Committee: March 20
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: March 22
Santa Clara County School Boards Association: February 28
Head Start Policy Council: March 12
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: May 3
Strong Start Coalition: March 12
Silicon Valley Reads Advisory Committee: April 11
Background Information
The Committee Appointments for 2024 are:
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
In accordance with the Brown Act, items mentioned under this item are being suggested so they may be agendized at a future meeting. The Board will not engage in excessive discussion of these items at this time.
Previously identified items have included:
| Item | Board Member | Disposition |
| A recurring spotlight presentation from site staff, parents, or students at SCCOE programs | Trustee Chon | In Progress |
| A highlights presentation from Board-authorized charter schools in addition to the SCCOE programs mentioned by Trustee Chon | Trustee Mah | To Be Determined |
| An update on Educare changes and the financial impacts | Trustee Mah | Scheduled (2/21) |
| Branch, division, or department reports or updates | Trustee Mah | Pending |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Lauren Nguyen, Interim Director, Internal Business Services
Background
Per Board Policy BP 3100, budget amendments are submitted for County Board approval when the state budget is adopted, increased revenues or unanticipated savings are made available to the SCCOE, and/or program proposals are significantly different from those approved during budget adoption.
Budget revisions (amendments) are typically presented to the County Board monthly with the exception of October, January, and June of each year as more time is needed to compile information for first and second interim and fiscal year-end reporting periods.
The table below provides an updated timeline of when the monthly budget revisions will be presented to the County Board for the remainder of fiscal year 2023-2024.
| Monthly Budget Revisions | Board Meeting |
|---|---|
| January 2024 | March 6, 2024 |
| February 2024 | March 20, 2024 |
| March 2024 | April 17, 2024 |
| April 2024 | May 15, 2024 |
| May 2024 | June 12, 2024 |
| June 2024 | September 18, 2024 |
Fiscal Implications
The monthly budget revision timeline presented above is in alignment with the required first and second interim financial reporting and fiscal year-end close process.
Student Impact
Budget revisions that support student programs and initiatives will be properly recorded and accounted for in the appropriate financial reporting period.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent Educational Services Division
Background
Section 124(e) of Assembly Bill 130 requires LEAs to present an update on the annual update to the 2023–24 LCAP on or before February 28, 2024 at a regularly scheduled meeting of the governing board or body of the LEA. At this meeting the LEA must include all of the following:
The presentation was made to the Board at its meeting on February 7, 2024. This 2023-2024 LCAP Mid-Year Report is being provided as a supplement to that presentation.
Student Impact
The LCAP Supplemental content directly impacts the academic and social emotional needs of SCCOE students and families. The LCAP Supplemental defines district use of federal and supplemental funds and their alignment with Local Control Funding Formula (LCFF) goals and funding. This alignment impacts SCCOE students through focus on: (a) rigorous, relevant, and engaging instruction, (b) a successful transition to college and/or career, and (c) a culturally responsive and safe learning environment grounded in partnership with community and family members.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for December 2023 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Serves as an oversight check of program expense
Student Impact
The Head Start/Early Head Start Program is federally funded to serve up to 1,608 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The next Santa Clara County Board of Education regular meeting is scheduled for March 6, 2024.