The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: kcoe@sccoe.org or (408) 453-6540.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para español: llame al 1 (669) 900-6833 y después el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student board member will lead SCCBOE and the community in reciting the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Santa Clara County Board of Education (SCCBOE) recognizes ten (10) SCCOE employees each year for outstanding service to students, parents, coworkers, and customers. Penelope Kirby, Outdoor Recreation Specialist at Walden West, is March’s Employee of the Month.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Individual remarks will be limited to 2 minutes each, unless otherwise stipulated by the SCCBOE President.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student member of the Board may give reports on activities related to their duties as a member of the Santa Clara County Board of Education. The active participation of the Student Board Members supports the Board's aspiration to be grounded in youth voice as it addresses all of the Board Priority areas.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #5 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve the minutes of Regular Board Meeting of February 21, 2024 (#2435).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The month of April is designated as Autism Awareness Month, a month-long celebration to bring awareness to the immense need for equitable and diverse educational opportunities for all youth.
Student Impact
The Santa Clara County Office of Education recognizes April as Autism Awareness Month to raise awareness of the need to improve many facets of life to be more inclusive and equitable, specifically for people with autism spectrum disorder and other disabilities. As an organization with a focus on improving inclusivity and equity, this shows the crucial role that people with autism spectrum disorder have played in history and encourages youth and adult partners to learn more. This resolution supports the Board Priorities related to Empowering Child Wellness and Special Education and the value placed on the diversity of our children and young adults and the belief they must be treated with respect and dignity articulated by the Bill of Rights for Children and Young Adults for Santa Clara County.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April 10 marks the celebration of Dolores Huerta’s lifelong work. She is an American labor leader and civil rights activist. The Santa Clara County Office of Education (SCCOE) is an organization that operates under four main principles, equity, inclusion, diversity, and partnership. Under these principles, it is important to acknowledge the life and work of civil rights leaders whose work directly impacts our student populations.
Student Impact
The SCCOE is an organization that operates under four main principles, equity, inclusion, diversity, and partnership. Under these principles, it is important to acknowledge the life and work of civil rights leaders whose work directly impacts our student populations. This resolution aligns with the Board's commitment to advance equity and educational and systemic justice through advocacy. By celebrating Ms. Huerta's legacy of advocacy for justice, it also supports the Bill of Rights for Children and Young Adults for Santa Clara County's assertion that every young person get what they need when they need it, no matter their actual or perceived race, ethnicity, gender identity, sexual orientation, religion, mental or physical ability, nationality, immigration status, criminal history, first language, skin color, education status, or wealth.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Lauren Nguyen, Interim Director, Internal Business Services
Background
This report reflects budget revisions for the month of January 2024. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of January 2024, expenditure budgets were increased by $11,630,834; revenue was increased by $11,628,290; and fund balance was decreased by $2,544.
Fiscal Implications
Restricted revenue in the amount of $5,421,835 was allocated to support the following initiatives:
Student Impact
Students throughout the County of Santa Clara will directly benefit from more inclusive and supportive public schools, increased number of qualified CSPP and TK teachers and credentialed school social workers, and increased access to data literacy, digital storytelling and data science that promotes student achievement. The federal and state grants received to support these initiatives are in alignment with the following SCCBOE Board Priorities: Expansion of Early Learning and Care workforce, Empowering Child Wellness through the expansion of school based programs and services, and Literacy & Academic Achievement through field-initiated innovations to improve student achievement and attainment for high-need students.
Requested Action
Approve the Budget Revisions for the month of January 2024.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
The SCCBOE, the County Superintendent of Schools, and the SCCOE ensure regular and systematic oversight and monitoring of SCCBOE-authorized charter schools.
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. The Charter Schools Department provides this regular update to support the Santa Clara County Board of Education (SCCBOE) with its duty to conduct ongoing monitoring and oversight for the 21 charter schools authorized by the SCCBOE. This standing agenda item is one mechanism whereby topics related to the ongoing monitoring and oversight can be communicated to the SCCBOE. Topics may include, but are not limited to, information on charter school governance, operations, finance, educational program, and compliance with Education Code, charter documents, and all reports required by charter law.
The topic(s) for this update may include, but are not limited to, the following:
- Downtown College Prep: Alum Rock. Charter Schools staff will provide an update on DCP's proposal for reduction in grades served at DCP Alum Rock.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students. Charter petitions for six of the 21 SCCBOE-authorized charter schools were submitted directly to the SCCBOE and were approved as countywide charter schools. The remaining 15 charter school petitions were initially denied by a school district in Santa Clara County and were subsequently submitted to and approved by the SCCBOE on appeal.
Through SCCOE's monitoring of SCCBOE-authorized charter schools, the Board seeks to affirm the right to a relevant and engaging education as stated in the Bill of Rights for Children and Youth Adults for Santa Clara County and support the Board's priority area of literacy and academic achievement. More information about SCCBOE-authorized charter schools can be found at https://www.sccoe.org/supoffice/charter-schools-office/Pages/Santa-Clara-County-Charter-Schools.aspx.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services Division
Eugene Santillan, Principal, Alternative Education Department
Jenn Mutch, Coordinator, Integrated STEAM
Background
In alignment with the mission and goals of the Santa Clara County Office of Education, the Alternative Education Department in partnership with Professional Learning and Support operates programs that directly benefit the growth and development of students. The Garden Education Program promotes students’ academic, physical, emotional, and social development by providing opportunities for students to have gardening experiences with peers and staff.
Student Impact
The Garden Program supports the board priorities of Environmental & Climate Literacy and Special Education, Court & Community Schools, as well as Empowering Child Wellness, Literacy & Academic Achievement, and Workforce Pathways & Diversification through the benefits of the program. It is also is directly aligned with the Bill of Rights for Children and Young Adults for Santa Clara County. It provides access for students to gain the right to life skills (training to develop life skills and knowledge as well as opportunities to apply them for their growth), education (a relevant and engaging education that exposes them to other cultures and promotes lifelong learning), and green spaces (easily accessible and clean great spaces that will be preserved for future generations).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Lauren Nguyen, Interim Director, Internal Business Services
Background
Education Code Section 1240(l)(1)(A)(B) requires that the County Office of Education submit two reports during the fiscal year to the County Board of Education. The first report shall cover the actual revenues and expenditures of the County Office of Education for the period from July 1 through October 31, and updated projections for the balance of the year. The second report shall cover the period ending January 31, and updated projections for the balance of the year. Both reports shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported. As part of each report, the County Superintendent shall certify in writing whether or not the County Office of Education is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for two subsequent fiscal years.
This Second Interim Financial Report, following the Standards and Criteria as set forth by the State of California, reports that the Santa Clara County Office of Education is able to maintain a Positive Certification as to its financial condition and is able to meet its financial obligations for the current fiscal year and two subsequent fiscal years.
Fiscal Implications
The Second Interim Financial Report is in compliance with the Standards and Criteria prescribed by the State of California and meets all requirements for approval by the Superintendent of Public Instruction (SPI). The federal, state and local grants and contracts awarded as of Second Interim are in alignment with the following SCCBOE Board Priorities: Expansion of Early Learning and Care workforce, Empowering Child Wellness through the expansion of school based programs and services, and Literacy & Academic Achievement through field-initiated innovations to improve student achievement and attainment for high-need students.
Student Impact
The federal, state and local grants and contracts awarded as of Second Interim are in alignment with the following SCCBOE Board Priorities: Expansion of Early Learning and Care workforce, Empowering Child Wellness through the expansion of school based programs and services, and Literacy & Academic Achievement through field-initiated innovations to improve student achievement and attainment for high-need students.
The following committees have met since the last board meeting:
Standing Committees
Policy Development Subcommittee: May 1
Joint Legislative Advisory Committee (JLAC): April 17
Budget Study Committee: March 20
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: March 22
Santa Clara County School Boards Association: March 27
Head Start Policy Council: March 12
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: May 3
Strong Start Coalition: March 12
Silicon Valley Reads Advisory Committee: April 11
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board may discuss the Evaluation of the County Superintendent of Schools in accordance with Board Policy 2140. In brief summary, the formal evaluation, by policy is to assess effectiveness in leading the Santa Clara County Office of Education (SCCOE) toward established goals. Evaluation criteria is to be based on County Office goals and success indicators agreed upon by the County Board and County Superintendent prior to the evaluation. After each evaluation has been completed, the County Board shall meet in open session to give the County Board and the County Superintendent an opportunity to jointly identify performance goals for the next year.
The Board may discuss timelines or other aspects of the process.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
According to Board Bylaw 9400, by January of each year, the County Board President shall establish a timeline and create a committee composed of no more than three County Board members, including the County Board President, to determine an evaluation method or instrument that measures a reasonable number of identified performance objectives. The County Superintendent or designee shall provide assistance and support, if requested. The criteria, process, and schedule for the County Board’s self-evaluation shall be approved annually by the County Board in open session. In compliance with the Brown Act, the results of the self-evaluation should not be discussed until the item is posted as an open session agenda item at a publicly noticed Board meeting and does not qualify as a closed session item. The Board last performed a self-evaluation in January 2020.
According to California School Boards Association (CSBA), governing boards have a fundamental responsibility to evaluate their effectiveness. CSBA believes Board self-evaluation can strengthen Board performance, as follows:
Annually the board may choose to perform a self-evaluation on some or all of the following areas:
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to discuss the following item:
Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to litigation pursuant to Government Code section 54956.9(d)(2): 1 case
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will meet in Closed Session regarding the County Superintendent's Performance Evaluation. (Government Code §54957)
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
In accordance with the Brown Act, items mentioned under this item are being suggested so they may be agendized at a future meeting. The Board will not engage in excessive discussion of these items at this time.
Previously identified items have included:
| Item | Board Member | Disposition |
| A recurring spotlight presentation from site staff, parents, or students at SCCOE programs | Trustee Chon | In Progress |
| A highlights presentation from Board-authorized charter schools | Trustee Mah | To Be Determined |
| An update on Educare changes and the financial impacts | Trustee Mah | Completed (2/21) |
| Branch, division, or department reports or updates | Trustee Mah | In Progress |
| Science of reading including current implementation and what might be needed | Trustee Di Salvo | Pending |
The next Santa Clara County Board of Education regular meeting is scheduled for March 20, 2024.