The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: kcoe@sccoe.org or (408) 453-6540.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para español: llame al 1 (669) 900-6833 y después el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student board member will lead SCCBOE and the community in reciting the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of our Student Recognition Program, the Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education (SCCOE) programs – many of whom overcome significant obstacles to reach their personal and academic goals.
Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals. Michael Orozco, a student at Seven Trees Educational Center, is the 2024 Student of the Year in the SCCOE Special Education Program.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Individual remarks will be limited to 2 minutes each, unless otherwise stipulated by the SCCBOE President.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student member of the Board may give reports on activities related to their duties as a member of the Santa Clara Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #5 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve the minutes of Regular Board Meeting of March 6, 2024 (#2436).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April 19, 2024 is Education and Sharing Day U.S.A., an annual recognition celebrating leaders of the next generations and advocates for education.
Student Impact
Education and Sharing Day U.S.A., is a day to recognize the importance of diverse and equitable education. Students are directly impacted by the success of this work and encouraged to advocate and educate themselves about these topics.
In alignment with the Bill of Rights for Children and Young Adults in Santa Clara County, the Santa Clara County Office of Education (SCCOE) strives to provide a relevant and engaging education that promotes lifelong learning. This recognition also aligns with the Santa Clara County Board of Education's priorities of expanding equitable and inclusive education for all students and establishing a pipeline of well-qualified and knowledgeable professionals to educate students throughout the county.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April 21-27 is National Environmental Education Week - the nation’s largest celebration of environmental education. National Environmental Education Week encourages advocacy for the planet through education, though all individuals are encouraged to participate.
Student Impact
Recognizing National Environmental Education Week aligns with the Santa Clara County Board of Education’s priority to support efforts that address the climate emergency with sustainability practices in campus, curriculum, community, and culture. Furthermore, this recognition uplifts the value of green spaces as referenced in the Bill of Rights for Children and Young Adults in Santa Clara County. Environmental Education is a chance for students to advocate, learn and grow while experiencing the world around them. This type of education teaches youth that though their contributions may seem small, they all culminate into a crucial and large impact on the earth.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The month of March is nationally recognized as Endometriosis Awareness Month. The Endometriosis Association began recognizing March as National Endometriosis Awareness Month in 1993.
Student Impact
The Endometriosis Association states dealing with endometriosis as a teenager can be uniquely challenging. There are times when the disease will interfere with almost all areas of your life, including school attendance, your concentration, energy level, social life, physical activities, and self-confidence.
In alignment with the Bill of Rights for Children and Young Adults in Santa Clara County, students should be receiving support from role models who are dedicated to helping students achieve their dreams and goals. And, this recognition is in alignment with the Santa Clara County Board of Education's priority of empowering child wellness.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April is recognized as Arab American Heritage Month and celebrates the contributions and accomplishments of Arab Americans in the United States.
Student Impact
To provide inclusive, equitable, high-quality education to every child in the county, the Santa Clara County Office of Education (SCCOE) creates, establishes, and sustains initiatives and programs that encourage students to learn about and embrace different cultures.
In alignment with the Santa Clara County Board of Education Priorities, the SCCOE strives to provide and promote systemic change and educational justice through inclusive practices inside and outside of classrooms. This recognition additionally supports the goals of the Bill of Rights for Children and Young Adults in Santa Clara County by providing students within the county with exposure to a variety of cultures.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April 20, 2006 President George W. Bush proclaimed that May would be Jewish American Heritage Month. This is a time where communities at-large recognize the enduring faith, perseverance, and resilience of the Jewish people and uplift the many contributions Jewish Americans make to enrich American culture, politics, civil society, and countless other areas.
Student Impact
To provide inclusive, equitable, high-quality education to every child in the county, the Santa Clara County Office of Education (SCCOE) creates, establishes, and sustains initiatives and programs that encourage students to learn about and embrace different cultures.
In alignment with the Santa Clara County Board of Education Priorities, the SCCOE strives to provide and promote systemic change and educational justice through inclusive practices inside and outside of classrooms. This recognition additionally supports the goals of the Bill of Rights for Children and Young Adults in Santa Clara County by providing students within the county with exposure to a variety of cultures.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services Division
Background
The Early Learning Services Department has received notification from the Administration of Children and Families (ACF) and the Department of Health and Human Services that the Santa Clara County Office of Education (SCCOE) is eligible to apply for the annual Head Start (HS)/Early Head Start (EHS) and EHS – Child Care Partnership (EHS-CCP) grant in the amount of $36,744,002. In addition, Training and Technical Assistance (T&TA) funding is made available to support the program in the amount of $467,371. The total grant award is in the amount of $37,211,373.
The Head Start program will submit its grant application for FY 2024-25. The grant application includes five-year goals and objectives. Funding is guaranteed for years one through five, so long as the program remains in full compliance with Head Start regulations. The FY 2024-25 grant application includes incremental budget adjustments to address related increases in personnel and fringe costs.
The SCCOE Head Start program projects to serve up to 1,608 children (1,217 Preschool and 391 Infants/Toddlers) and families in Santa Clara and San Benito counties. As a result of program classroom blending with California State Preschool, the program design intends to meet and exceed grant requirements. The FY 2024-25 grant application proposes to implement a balanced budget through continuing program blending with State Preschool and Head Start/Early Head Start.
The Head Start program has met and held discussions with key partners (internal and external) to review the five-year goals and objectives for the grant, and to vet the proposed enrollment and blending options with State Preschool to serve eligible children and families. Planning meetings include, but are not limited to, the following:
Attached is the Executive Summary and Selection Criteria.
Fiscal Implications
These funds will be available July 1, 2024 and will cover program operations through June 30, 2025.
|
BUDGET |
|||||
|
Categories |
HS |
EHS |
EHS - CCP |
T&TA |
Total Budget |
|
Personnel |
$12,610,075 |
$2,347,041 |
$1,200,585 |
$ 0 |
$16,157,701 |
|
Fringe Benefits |
$7,389,751 |
$1,330,090 |
$670,549 |
$ 0 |
$9,390,390 |
|
Travel |
$ 0 |
$ 0 |
$ 0 |
$133,752 |
$133,752 |
|
Equipment |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
|
Supplies |
$650,000 |
$40,000 |
$201,614 |
$36,949 |
$928,563 |
|
Contractual * * |
$3,259,381 |
$1,101,102 |
$1,605,080 |
$107,759 |
$6,073,322 |
|
Other Costs |
$721,890 |
$104,113 |
$229,752 |
$144,080 |
$1,199,835 |
|
Total Direct Charges |
$24,631,097 |
$4,922,346 |
$3,907,580 |
$422,540 |
$33,883,563 |
|
Indirect (10.61%) |
$2,454,940 |
$423,418 |
$404,620 |
$44,831 |
$3,327,810 |
|
Total |
$27,086,037 |
$5,345,764 |
$4,312,201 |
$467,371 |
$37,211,373 |
** Contracts with partner agencies are not subject to full indirect.
U.S. Department of Health and Human Services Grants Policy Statement: Head Start is allowed to have cumulative transfers among direct cost budget categories, without prior approval from the Regional Office, if within 25% of the total approved budget or $250,000, whichever is less.
Student Impact
As stated in the adopted Bill of Rights for Children and Young Adults for Santa Clara County, all children and young adults have the right to a relevant and engaging education that exposes them to other cultures and promotes lifelong learning. Early Learning Services aims to sustainably expand early learning workforce and improve access to quality childcare in alignment with the Board Priorities
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Lauren Nguyen, Interim Director, Internal Business Services
Background
This report reflects budget revisions for the month of February 2024. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of February 2024, expenditure budgets were increased by $351,149; revenue was increased by $212,027; and use of fund balance was increased ny $139,122.
Fiscal Implications
Restricted revenue in the amount of $150K was allocated to support the following initiatives:
Student Impact
Students will directly benefit from more inclusive and supportive public schools, increased access to high-quality tutoring services that promotes student achievement, and equity of student voice. The local grant and contract funding received to support these initiatives is in alignment with the following SCCBOE Board Priorities: Expansion of inclusive practices in classrooms and programs and Literacy & Academic Achievement for high-need students.
Requested Action
Approve the Budget Revisions for the Month of February 2024.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services
Michelle Kjellesvig, Assistant Director Early Start Learning Development
Dr. Tarsha Foye, Principal of the Oster Cluster
Background
In alignment with the mission and goals of the Santa Clara County Office of Education, and the SCCBOE priorities the Special Education Department operates programs that directly benefit the growth and development of students. Two of the programs that will be highlighted in this presentation are the Early Start Program and the Deaf/Hard Of Hearing Program.
Student Impact
Early Start Program and the Deaf/Hard Of Hearing Program are directly aligned with the Bill of Rights for Children and Young Adults for Santa Clara County. The programs provide access for students to have the right to life skills (training to develop life skills and knowledge as well as opportunities to apply them for their growth) and education (a relevant and engaging education that exposes them to other cultures and promotes lifelong learning). These programs supports the Board Priorities on Special Education, Court & Community Schools and Early Learning & Care.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
The SCCBOE, the County Superintendent of Schools, and the SCCOE ensure regular and systematic oversight and monitoring of SCCBOE-authorized charter schools.
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. The Charter Schools Department provides this regular update to support the Santa Clara County Board of Education (SCCBOE) with its duty to conduct ongoing monitoring and oversight for the 21 charter schools authorized by the SCCBOE. This standing agenda item is one mechanism whereby topics related to the ongoing monitoring and oversight can be communicated to the SCCBOE. Topics may include, but are not limited to, information on charter school governance, operations, finance, educational program, and compliance with Education Code, charter documents, and all reports required by charter law.
The topic(s) for this update may include, but are not limited to, the following:
- Downtown College Prep - Alum Rock. Staff will provide an update on the reduction of services from grades 6-12 to grades 6-8 at DCP Alum Rock.
- Charter School Performance Category Data. Staff will provide an update on the Santa Clara County Board of Education-authorized charter schools and their respective performance categories used in the charter renewal process.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education-authorized charter schools, serving approximately 10,000 students. Charter petitions for six of the 21 SCCBOE-authorized charter schools were submitted directly to the SCCBOE and were approved as countywide charter schools. The remaining 15 charter school petitions were initially denied by a school district in Santa Clara County and were subsequently submitted to and approved by the SCCBOE on appeal.
Through SCCOE's monitoring of SCCBOE-authorized charter schools, the Board seeks to affirm the right to a relevant and engaging education as stated in the Bill of Rights for Children and Youth Adults for Santa Clara County and support the Board's priority area of literacy and academic achievement. More information about SCCBOE-authorized charter schools can be found at https://www.sccoe.org/supoffice/charter-schools-office/Pages/Santa-Clara-County-Charter-Schools.aspx.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will meet in Closed Session regarding the County Superintendent's Performance Evaluation. (Government Code §54957)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Interdistrict Attendance Appeal Filed on Behalf of Student, Resident District; Sunnyvale School District, Desired District: Santa Clara Unified School District
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Expulsion Appeal Filed on Behalf of Student- Resident District; Gilroy Unified School District
Report of Actions Taken in Closed Session
The following committees have met since the last board meeting:
Standing Committees
Policy Development Subcommittee: May 1
Joint Legislative Advisory Committee (JLAC): April 17
Budget Study Committee: May 15
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: March 22
Santa Clara County School Boards Association: March 27
Head Start Policy Council: April 16
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: May 3
Strong Start Coalition: April 9
Silicon Valley Reads Advisory Committee: April 11
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
In accordance with the Brown Act, items mentioned under this item are being suggested so they may be agendized at a future meeting. The Board will not engage in excessive discussion of these items at this time.
Previously identified items have included:
| Item | Board Member | Disposition | Timeline |
| A recurring spotlight presentation from site staff, parents, or students at SCCOE programs | Trustee Chon | In Progress | Ongoing |
| A highlights presentation from Board-authorized charter schools | Trustee Mah | To Be Determined | To Be Determined |
| Division or department reports or updates | Trustee Mah | In Progress | Summer/Fall 2024 |
| Science of reading including current implementation and what might be needed | Trustee Di Salvo | In Progress | Summer 2024 |
| Explore the possibility of a study or review of the SCCOE Special Education Program. | Trustee Mah | To Be Determined | To Be Determined |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for January 2024 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Student Impact
As stated in the adopted Bill of Rights for Children and Young Adults for Santa Clara County, all children and young adults have the right to a relevant and engaging education that exposes them to other cultures and promotes lifelong learning. Early Learning Services aims to sustainably expand early learning workforce, improve access to quality childcare. Head Start programming also supports the Board Priority related to Early Learning and Care.
The next Santa Clara County Board of Education regular meeting is scheduled for April 17, 2024.