The President will call the meeting to order. The meeting is held in person at 1290 Ridder Park Drive, San Jose, CA 95131.
Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the SCCBOE meeting should contact the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: kcoe@sccoe.org or (408) 453-6540.
For those who wish to observe the meeting via live stream, please visit:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE
Simultaneous Spanish Interpretation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810
Para español: llame al 1 (669) 900-6833 y después el numero 727 334 810
Simultaneous Vietnamese Interpretation:
Local 1 (669) 900-6833, Meeting ID: 921 8153 9516
Để nghe Tiếng Việt:
Gọi số 1 (669) 900-6833, Sau đó bấm mã số Meeting ID: 921 8153 9516
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student board member will lead SCCBOE and the community in reciting the Pledge of Allegiance.
Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of our Student Recognition Program, the Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education (SCCOE) programs – many of whom overcome significant obstacles to reach their personal and academic goals.
Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals. Nathan, a student in the Court Schools Program, is the 2024 Student of the Year in the SCCOE Alternative Education Program.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April 21-27 is National Volunteer Week; an excellent time to celebrate the Santa Clara County of Education’s Volunteer of the Year. The SCCOE relies on volunteers to support the instruction of youth in the county.
Specifically, we honor volunteers who: have outstanding performance in carrying out duties; work efficiently with staff and students; show desire and ability to make a difference; exhibit a positive attitude; demonstrate care and support for others; create and foster a positive school environment; and motivate others. Emma Shenefiel, a volunteer at Walden West Outdoor School, is the 2024 Volunteer of the Year.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Santa Clara County Board of Education (SCCBOE) recognizes ten (10) SCCOE employees each year for outstanding service to students, parents, coworkers, and customers. Juvencio Montiel, Lead Custodian in General Services within the Business, Facilities, and Operations Division, is April’s Employee of the Month.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The student member of the Board may give reports on activities related to their duties as a member of the Santa Clara Board of Education.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Individual remarks will be limited to 2 minutes each, unless otherwise stipulated by the SCCBOE President.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Consent Action Items as listed in Item #5 Consent Action Items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve the minutes of Regular Board Meeting of March 20, 2024 (#2437).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
May is National Foster Care Month, a campaign established to recognize the importance of collaborative relationships among community organizations working to support youth in foster care programs. It is also a time to acknowledge over 390,000 American children and youth in foster care. It is critical to connect these youth and families to resources, as about 20,000 youth are categorized as emancipated minors without a permanent family. As of 2021, 77 percent of eligible youth in foster care ages 14-21, did not have federally funded services when they left care (ChildWelfare.gov). May is critical to shedding light on the youth who need support from school staff, medical professionals, and community members to receive the services and support that they critically need to transition out of foster care.
Student Impact
In alignment with the Bill of Rights for Children and Young Adults for Santa Clara County, support and guidance are necessary resources for youth to achieve their dreams with the direction of role models. In line with the Santa Clara County Board of Education's Priorities of improving programming for foster youth, resources are being provided and expanded continuously to meet the needs of those students. By providing assistance and training to local education agencies (LEAs), the SCCOE Foster & Homeless Youth Services connects school districts and community partners and keeps them abreast of educational laws protecting youth in foster care and experiencing homelessness.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
May is National Mental Health Awareness Month, an observance established in 1949 to raise awareness about the importance of mental health and wellness services, destigmatize mental illness and advocate for policies that support the people affected. For the past 20 years, the Substance Abuse and Mental Health Services Administration (SAMHSA) has recognized Mental Health Awareness Month. The National Alliance on Mental Illness (NAMI) also joins the national movement to raise awareness about mental health. The SCCOE played a role in establishing May 10-14, 2021 as Student Mental Health Awareness Week in Assembly Concurrent Resolution No. 68. On April 30, 2023, California Governor Gavin Newsom issued a proclamation declaring May 1-7, 2023, as Children’s Mental Health Awareness Week.
Student Impact
In alignment with the Bill of Rights for Children and Young Adults for Santa Clara County, youth have the right to “mental and emotional health and well-being and support systems in and outside of the home that promotes emotional and social safety.” Recognizing National Mental Health Awareness Month aligns with the Santa Clara County Board of Education's Priorities of supporting students’ mental health and wellness by expanding school-based programs and services. The Santa Clara County Office of Education is committed to further developing partnerships between Medi-Cal managed care, commercial health plans, and schools to ensure that all students, including those with private health care, have ready access to services at school.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
May is recognized as National Asian-American and Pacific Islander Heritage Month to honor the many contributions of Asian-Americans and Pacific Islanders in the United States. The largest ethnic group in Santa Clara County are Asian Americans and Pacific Islanders. In Santa Clara County people who are Asian-American and Pacific Islander are 30% of the student population and 37% of the overall population. Santa Clara County educators are supported with tools and resources to cultivate inclusive, affirming and equitable school environments for every Asian-American and Pacific Islander student, family and staff member throughout Santa Clara County. By learning, supporting, and embracing the diverse cultures in the greater Santa Clara County community, students learn to lead with empathy and grow an appreciation for cultures different from their own. As a result, school environments are welcoming, inclusive, and safe for all students.
Student Impact
In alignment with the Bill of Rights for Children and Young Adults for Santa Clara County, this resolution affirms the commitment to provide young people with a relevant and engaging education that exposes them to other cultures and promotes lifelong learning. By observing and celebrating Asian-American and Pacific Islander Heritage Month, the importance of providing inclusive and welcoming environments for all students is amplified. As a result, students feel safe and welcomed in schools, neighborhoods, and communities when they know their cultures are included, welcomed, and understood.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
April 30th marks the anniversary of the end of the Vietnam War. This is the 49th anniversary of the historic event.
Student Impact
In alignment with the Bill of Rights for Children and Young Adults for Santa Clara County, the Santa Clara County Board of Education and the County Superintendent of Schools values the diversity of the youth in the county and believes that youth should be treated with respect and dignity. In line with the Santa Clara County Board of Education's Priorities, the County Board of Education is committed to advancing equity and systemic justice.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Technology & Data Services |
| Donor: | CrowdStrike |
| Donation: | $1,500 |
| Program: | Technology & Data Services |
| Donor: | Amazon Web Services |
| Donation: | $1,000 |
Fiscal Implications
The $2,500 donations will be accepted for the Cybersecurity Summit.
Student Impact
The above donations will help to cover the costs of the SCCOE in hosting the annual Cybersecurity Summit. At this summit, districts are convened to help improve awareness, prevention, and response rates when faced with cyber-attacks.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Lauren Nguyen, Interim Director, Internal Business Services
Background
This report reflects budget revisions for the month of March 2024. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of March 2024, expenditure budgets were increased by $2,375,125; revenue was increased by $2,235,125; and fund balance was decreased by $140,000.
Fiscal Implications
Restricted revenue in the amount of $1,300,585 was allocated to support the following initiatives:
Student Impact
Students throughout the County of Santa Clara will be provided with green spaces that are accessible and preserved for future generations. Students will also have increased awareness on the risks of tobacco use that empowers youth voice to be treated as equal partners in making important informed decisions that will impact their health and wellbeing. The federal and state grants and contract funding received to support these initiatives are in alignment with the following SCCBOE Board Priorities: Environmental & Climate Literacy, Empowering Child Wellness and Workforce Pathways and Diversification.
Requested Action
Approve the Budget Revisions for the Month of March 2024.
Administrator
Dr. Mary Ann Dewan, County Superintendent of Schools
Dr. Jessica Bonduris, Associate Superintendent, Professional Learning & Support
Dr. Teresa Shipp, Assistant Superintendent, Educational Services
Stephanie Gomez, Assistant Superintendent, Business Services
David Wu, Head of Technology
Dr. Deborah Gorgulho, Assistant Superintendent, Educational Progress
Larry Oshodi, Assistant Superintendent, Personnel Services
Background
At the December 2023 meeting of the Santa Clara County Board of Education, the Board adopted their 2024 Board Priorities, as follows:
The SCCOE is committed to providing a quarterly update on work being done to address these priorities. This high-level report of SCCOE activities will feature the six members of the Superintendent's Cabinet as well as featured presenters the Student Wellness Advisory Group (SWAG) and the Educator Preparation Program
Student Impact
This presentation will speak to the work the SCCOE is doing to improve student access to inclusive, equitable, high-quality education, specifically in the six Board Priority areas named above. This work also aligns with the Board-adopted Bill of Rights for Children & Young Adults for Santa Clara County including the right to a relevant and engaging education, the right to health and mental health care, the right to life skills, and the right to access green spaces.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
The Santa Clara County Board of Education (SCCBOE), the County Superintendent of Schools, and the Santa Clara County Office of Education (SCCOE) ensure regular and systematic oversight and monitoring of SCCBOE-authorized charter schools.
At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. The Charter Schools Department provides this regular update to support the SCCBOE with its duty to conduct ongoing monitoring and oversight for the 21 charter schools authorized by the SCCBOE. This standing agenda item is one mechanism whereby topics related to the ongoing monitoring and oversight can be communicated to the SCCBOE. Topics may include, but are not limited to, information on charter school governance, operations, finance, educational program, and compliance with Education Code, charter documents, and all reports required by charter law.
The topic(s) for this update may include, but are not limited to, the following:
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 SCCBOE-authorized charter schools, serving approximately 10,000 students. Charter petitions for six of the 21 SCCBOE-authorized charter schools were submitted directly to the SCCBOE and were approved as countywide charter schools. The remaining 15 charter school petitions were initially denied by a school district in Santa Clara County and were subsequently submitted to and approved by the SCCBOE on appeal.
Through SCCOE's monitoring of SCCBOE-authorized charter schools, the Board seeks to affirm the right to a relevant and engaging education as stated in the Bill of Rights for Children and Youth Adults for Santa Clara County and support the Board's priority area of literacy and academic achievement. More information about SCCBOE-authorized charter schools can be found at https://www.sccoe.org/supoffice/charter-schools-office/Pages/Santa-Clara-County-Charter-Schools.aspx.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Executive Director, Charter Schools
Background
On April 11, 2024, the Charter Schools Department of the Santa Clara County Office of Education received a request for a material revision to a charter petition from Downtown College Prep Alum Rock Charter School, or DCP Alum Rock. DCP Alum Rock is seeking approval to materially revise its charter to conform with any new laws that have been enacted since the petition was last reviewed and to remove the high school grades from its program. On March 4, 2024, the DCP Alum Rock board, Across the Bridge Foundation, voted to reduce the grade levels served at DCP Alum Rock by eliminating the high school (grades 9-12) and continuing to operate only the middle school (grades 6-8) on a single campus. DCP Alum Rock reports the reason for this decision is financial and caused by declining enrollment. DCP Alum Rock’s decision has prompted the need to revise the DCP Alum Rock charter to comport with the new grade configuration.
California Education Code Sections 47607 and 47605 require that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the material revision to the charter petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”
The Education Code further stipulates the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition.”
The complete material revision petition and a copy of the redline are available for review at the following links:
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 SCCBOE-authorized charter schools, serving approximately 10,000 students. Charter petitions for six of the 21 SCCBOE-authorized charter schools were submitted directly to the SCCBOE and were approved as countywide charter schools. The remaining 15 charter school petitions were initially denied by a school district in Santa Clara County and were subsequently submitted to and approved by the SCCBOE on appeal. DCP Alum Rock was authorized on appeal from East Side Union High School District in 2009 and currently serves approximately 500 students.
Through SCCOE's monitoring of SCCBOE-authorized charter schools, the Board seeks to affirm the right to a relevant and engaging education as stated in the Bill of Rights for Children and Youth Adults for Santa Clara County and support the Board's priority area of literacy and academic achievement. More information about SCCBOE-authorized charter schools can be found at https://www.sccoe.org/supoffice/charter-schools-office/Pages/Santa-Clara-County-Charter-Schools.aspx.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Interdistrict Attendance Appeal Filed on Behalf of Student, Resident District; Sunnyvale School District, Desired District: Cupertino Union School District
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to discuss the following item:
Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to litigation pursuant to Government Code section 54956.9(d)(2): 1 case
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The SCCBOE will meet in Closed Session regarding the County Superintendent's Performance Evaluation. (Government Code §54957)
Report of Actions Taken in Closed Session
The following committees have met since the last board meeting:
Head Start Policy Council: Trustee Mah
Standing Committees
Policy Development Subcommittee: May 1
Joint Legislative Advisory Committee (JLAC): September 18
Budget Study Committee: May 15
Membership Committees and Activities
California School Boards Association (CSBA) Delegate: May 18
Santa Clara County School Boards Association: April 24
Head Start Policy Council: April 16
Liaison Committees, Workgroups, and Community Activities
Warmenhoven Inclusion Collaborative Advisory Board: May 3
Strong Start Coalition: April 14
Silicon Valley Reads Advisory Committee: Fall 2024
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
In accordance with the Brown Act, items mentioned under this item are being suggested so they may be agendized at a future meeting. The Board will not engage in excessive discussion of these items at this time.
Previously identified items have included:
| Item | Board Member | Disposition | Timeline |
| A recurring spotlight presentation from site staff, parents, or students at SCCOE programs | Trustee Chon | In Progress | Ongoing |
| A highlights presentation from Board-authorized charter schools | Trustee Mah | Study/Analysis | To Be Determined |
| Division or department reports or updates | Trustee Mah | In Progress | Summer/Fall 2024 |
| Science of reading including current implementation and what might be needed | Trustee Di Salvo | In Progress | Summer 2024 |
| Explore the possibility of a study or review of the SCCOE Special Education Program. | Trustee Mah | To Be Determined | To Be Determined |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Ed.D., Assistant Superintendent, Educational Services Division
Background
Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.
Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.
No Williams complaints were received during the January 1, 2024 – March 31, 2024 reporting period.
Student Impact
The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide our students a quality education that encompasses all of these areas in alignment with students' right to "a relevant and engaging education" as outlined in the Bill of Rights for Children & Young Adults for Santa Clara County. The Williams Report process also aligns with the Board Priorities related to Literacy & Academic Achievement and Special Education, Court, and Community Schools. No complaints were filed this quarter.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Assistant Superintendent-Business Services
Jas Sohal, Manager-Purchasing Services
Background
Per Board Policy BP3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies or other personal property with a value less than $25,000 becomes unstable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.
Fiscal Implications
The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste.
Student Impact
The responsible disposition of surplus items, through sale or e-waste recycling, ensures that the SCCOE is operating as a responsible steward of public funds and the environment.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Teresa Shipp, Assistant Superintendent, Educational Services Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Reports:
Financial Reports:
The financial reports for the month are a snapshot in time. The financial reports for February 2024 reflect the alignment of the program fiscal year to SCCOE's July 1 - June 30 fiscal year.
Serves as an oversight check of program expense
Student Impact
In alignment with the Board Priority of Early Learning and Care, the Early Learning Services department aims to sustainably expand early learning workforce and improve access to quality childcare. This item also affirms the Board-adopted Bill of Rights for Children and Young Adults for Santa Clara County, which states that all children and young adults have the right to a relevant and engaging education that exposes them to other cultures and promotes lifelong learning.
The next Santa Clara County Board of Education regular meeting is scheduled for May 1, 2024.