Sep 17, 2025 County Board of Education

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GOOD EVENING. I WOULD LIKE TO CALL TO ORDER THIS REGULAR MEETING #2571 OF THE SANTA CLARA COUNTY BOARD OF EDUCATION.

[A. Call to Order]

I MAIMONA AFZAL BERTA, PRESIDENT OF THE SANTA CLARA COUNTY BOARD OF EDUCATION, AND I WILL PRESIDE OVER THIS MEETING.

A LIVE STREAM OF THIS EVENING'S MEETING IS AVAILABLE AT TINYURL.COM/SCCBOARDMEETING.

ONCE ON THE WEB PAGE, SCROLL TO THE BOTTOM AND CHOOSE LIVE LANGUAGE SUPPORT FOR TONIGHT'S MEETING IS ALSO AVAILABLE IN SPANISH AND VIETNAMESE VIA PHONE.

FOR SPANISH SUPPORT, CALL 1-669-900-6833. THE MEETING ID IS 727-334-810#. FOR VIETNAMESE SUPPORT, CALL 1-669-900-6833.

THE MEETING ID IS 921-8153-9516#. LANGUAGE ASSISTANCE IN ASL, SPANISH AND VIETNAMESE IS ALSO AVAILABLE FOR THOSE IN ATTENDANCE.

HEADSETS FOR SPANISH AND VIETNAMESE MAY BE PICKED UP AT THE TABLE AT THE BACK OF THE ROOM.

THE ASL INTERPRETERS ARE AT THE FRONT OF THE LEFT SIDE OF THE ROOM, AS WELL AS THE MONITORS THROUGHOUT THE ROOM.

I WOULD LIKE TO TAKE THIS OPPORTUNITY TO THANK OUR LANGUAGE ASSISTANCE TEAM FOR THE INCREDIBLE WORK THEY ARE DOING TO ENSURE INCLUSION AND ACCESSIBILITY.

PERSONS WANTING TO MAKE A PUBLIC COMMENT CAN DO SO BY COMPLETING A SPEAKER COMMENT CARD AVAILABLE AT THE BACK OF THE ROOM, IN CASE OF AN EMERGENCY OR THE NEED TO EVACUATE THE ROOM, PLEASE ALERT AND FOLLOW AN SCCO STAFF MEMBER WHO IS IDENTIFIED WITH THE YELLOW BADGE.

I'M NOT SURE. STUDENT BOARD MEMBER PASTRANA JIMENEZ.

[B. Pledge of Allegiance]

WOULD YOU PLEASE LEAD US IN THE PLEDGE OF ALLEGIANCE? YES. THANK YOU. EVERYONE PLEASE STAND IF YOU ARE ABLE AND PLACE YOUR RIGHT HAND OVER YOUR HEART.

PLEASE BEGIN WHEN YOU ARE READY.

THANK YOU. STUDENT BOARD MEMBER PASTRANA JIMENEZ.

[C. Land Acknowledgement]

WE ARE CURRENTLY ON OHLONE TERRITORY. SANTA CLARA COUNTY IS HOMELAND OF THE MUWEKMA OHLONE PEOPLE.

TODAY, INDIGENOUS PEOPLE CONTINUE TO PROTECT THE LAND.

IT IS IMPORTANT TO RECOGNIZE TO RECOGNIZE THE INDIGENOUS CULTURES WITHIN OUR COMMUNITIES AND REMEMBER THAT WE ALL GATHER, LIVE, LEARN, AND WORK ON THE TRADITIONAL LANDS OF INDIGENOUS PEOPLES.

THANK YOU SO MUCH. I WILL NOW CONDUCT ROLL CALL.

[D. Roll Call (Including Action on Absences if Necessary)]

PLEASE RESPOND ACCORDINGLY. VICE PRESIDENT CHON.

PRESENT. TRUSTEE LARI. PRESENT. TRUSTEE PACHECO.PRESENT. THANK YOU. I WILL NOW ENTERTAIN A MOTION TO ACCEPT THE AGENDA.

[E. Set the Agenda]

IS THERE A SECOND. SECOND. SECOND. SECOND FROM TRUSTEE SPEISER.

THANK YOU. TRUSTEES, PLEASE VOTE IN BOARD DOCS.

AND THAT PASSES UNANIMOUSLY. THANK YOU. TRUSTEES.

AT THIS TIME, I'D LIKE TO INVITE STUDENT BOARD MEMBER PASTRANA JIMENEZ TO GIVE HIS MEMBER REPORT.

[A. The student member of the Board may give reports on activities related to their duties as a member of the Santa Clara County Board of Education.]

THINGS ARE GOING WELL IN SCHOOL AS SOUTH COUNTY STUDENTS STARTED COMPLETING COMPLETING A MURAL IN DOWNTOWN GILROY WITH THE ART TEACHER FOR THE THEATER ARTS COMPANY.

THEY ARE REALLY HAPPY WITH ITS PROGRESS AND ARE LOOKING FORWARD TO THE COMPLETION OF THE PROJECT AS [INAUDIBLE] STUDENTS STARTED THEIR WEEKLY SEO LESSONS. THEY WORK WITH SCHOOL STAFF AND THE WELLNESS SPECIALISTS ON MONTHLY THEMES THAT FOCUS ON MENTAL HEALTH.

WE ALSO HAVE THESE MONTHLY THEMES AT OSBORNE, AND STUDENTS ARE RECOGNIZED ON HOW THEY ARE ABLE TO REPRESENT THE THEME.

A NEW COHORT OF LIUNA IS STARTING AT BLUE RIDGE.

THIS IS THE 12 WEEK PRE-APPRENTICESHIP PROGRAM THROUGH THE LABORERS UNION.

STUDENTS ARE ABLE TO EARN MULTIPLE CERTIFICATIONS INCLUDING FIRST AID, CPR, OSHA 10, AND MC3 CERTIFICATIONS.

[00:05:06]

THANK YOU. THANK YOU SO MUCH. STUDENT BOARD MEMBER PASTRANA JIMENEZ FOR YOUR REPORT.

WE REALLY APPRECIATE YOUR INSIGHT AND HEARING FROM YOU EACH OF YOUR MEETING, EACH OF OUR MEETINGS.

AND I AGREE, WE SHOULD LOOK INTO MORE PROGRAMS FOR MORE SITES.

ALL RIGHT. NEXT WE WILL GO TO PUBLIC COMMENTS.

THIS PORTION OF THE MEETING IS RESERVED FOR PERSONS WISHING TO ADDRESS THE SANTA CLARA COUNTY BOARD OF EDUCATION REGARDING ITEMS THAT ARE NOT ON THE AGENDA AND WITHIN THE SUBJECT MATTER JURISDICTION OF THE SCCBOE. STATE LAW PROHIBITS THE SANTA CLARA COUNTY BOARD OF EDUCATION FROM DISCUSSING OR ACTING UPON NON-AGENDA ITEMS. IT IS THE EXPECTATION OF THE SANTA CLARA COUNTY BOARD OF EDUCATION THAT EVERYONE BE TREATED WITH RESPECT AND CIVILITY.

PUBLIC SPEAKER CARDS MUST BE SUBMITTED AT THIS TIME.

ONCE WE BEGIN TAKING PUBLIC COMMENTS, WE WILL NOT BE ABLE TO ACCEPT ADDITIONAL COMMENTERS PURSUANT TO GOVERNMENT CODE SECTION 54957.95.

THE SCCBOE STRIVES TO MAINTAIN THE ORDERLY AND CIVIL CONDUCT OF ITS MEETINGS AND TO AVOID UNLAWFUL DISRUPTIONS.

THEREFORE, DURING PUBLIC COMMENT, WE INTEND TO KEEP A RESPECTFUL AND PEACEFUL ENVIRONMENT.

PLEASE NOTE THAT VERBAL ABUSE, THREATS AND PHYSICAL VIOLENCE WILL NOT BE TOLERATED.

INDIVIDUALS WHO ENGAGE IN THIS TYPE OF CONDUCT MAY BE ASKED TO LEAVE THE ROOM.

WE ALSO ASK THAT THERE BE NO CLAPPING, CHEERING, SNAPPING OF FINGERS, BOOING OR SHOUTING.

IF YOU WISH TO SUPPORT A PUBLIC COMMENT, YOU MAY SIMPLY DO SO WITH THE UNIVERSAL SIGN FOR APPRECIATION, WHICH CAN BE DONE LIKE THIS. MODERATOR DO WE HAVE ANY PUBLIC COMMENTS? WE DO NOT. OKAY. THANK YOU. OUR NEXT AGENDA ITEM IS OUR BARGAINING

[A. Bargaining Units' Reports]

I WOULD LIKE TO INVITE THE PRESIDENT OR DESIGNEE OF THE SERVICE EMPLOYEES INTERNATIONAL UNION, SEIU FORWARD. PLEASE CLEARLY STATE YOUR NAME AND TITLE AND PRESENT YOUR COMMENTS.

IT'S BEEN A BUSY WEEK. I WAS STILL WRITING. MY NAME IS SARAH GIANOCARO, CHAPTER PRESIDENT FOR SEIU LOCAL 521 REPRESENTING 1156 PERMANENT AND SUBSTITUTE CLASSIFIED STAFF AND DEFENDER OF PUBLIC EDUCATION. FOR NEGOTIATIONS UPDATE NUMBER ONE WE'RE STILL WAITING THE SCAC SIAC RECLASSIFICATION STUDY FROM THE CONTRACT RATIFIED ON DECEMBER.

IN DECEMBER 2022, OUR BARGAINING SESSIONS WERE RESCHEDULED FOR SEPTEMBER 29TH AND AUGUST AND OCTOBER 10TH.

SINCE OUR LAST REPORT, WE'VE MET WITH SPECIAL EDUCATION AND EDUCATIONAL SERVICES TO BEGIN COLLABORATING ON SOME OF THE ISSUES THAT WE HAVE RAISED HERE OVER THE LAST COUPLE OF YEARS. WHILE NO CONCRETE ACTIONS HAVE BEEN TAKEN, WE HOPE THAT WE WILL SEE COLLABORATION THAT IMPROVES OUTCOMES FOR STUDENTS AND STAFF, PARTICULARLY IN THE REALMS OF SAFETY AND EQUITY, INCLUDING EQUITABLE ACCESS TO ASL INTERPRETERS, IMPROVING CLASS AND CAMPUS CLIMATE AND CULTURE, AND ADDRESSING THE CRITICAL STAFFING PRIORITY OF HOW WE ENSURE THAT STUDENTS ARE NOT ALONE WITH A SINGLE ADULT. WE DO APPRECIATE THAT MANAGEMENT HAS RECOGNIZED AREAS WHERE THE ORGANIZATION HAS GONE WRONG AND WE RECOGNIZE THAT CHANGE TAKES TIME, BUT OUR VULNERABLE STUDENTS CANNOT AFFORD DELAYS.

SAFETY MUST COME FIRST IN TERMS OF ACCOUNTABILITY AND TRANSPARENCY.

WE'RE STILL WAITING FOR MANY OF OUR REQUESTED INFORMATION REQUESTS IN REGARDS TO TONIGHT'S ITEM.

8.C ON EXECUTIVE SERVICES. OUR MEMBERS HAVE RAISED MANY CONCERNS AND HAD QUESTIONS SPECIFICALLY ON SLIDE NUMBER 4.

OVER $2 MILLION IS ALLOCATED FOR 4 STAFF, WHICH LIKELY HAS MINIMAL ADDITIONAL EXPENSES, WHICH MEANS THAT AN AVERAGE SALARY FOR EACH OF THESE 4 PEOPLE IS NEARLY $500,000 PER YEAR. ON SLIDE 6. WHY IS THE CHARTER SCHOOLS DEPARTMENT SO RELIANT ON THE GENERAL FUND WHEN PROVIDING MANDATED SERVICES? ARE WE PROVIDING MORE SERVICES THAN ARE NECESSARY, OR DOES THE STATE, FEDERAL, AND GRANT FUNDING NOT REFLECT THE NECESSARY FUNDS TO COMPLETE MANDATED WORK? REGARDING SLIDE NUMBER 8, WHY ARE SOME OF THE FUNDS FOR THIS GRANT WORK COMING OUT OF THE GENERAL FUNDS? SLIDE NUMBER 10. AGAIN, IF THIS IS MOSTLY GRANT WORK, WHY IS 50% COMING OUT OF THE GENERAL FUND? SLIDE NUMBER 12 SHOWS ONLY 3 FTE. BUT WE KNOW THAT THERE ARE AT LEAST 2 VACANT CLASSIFIED POSITIONS.

WHY IS THE TOTAL BUDGET NOT SHOWN IF THE DEPARTMENT ONLY HAS $7,697 IN REVENUE? WHAT IS THIS FROM? HOW MUCH OF OUR GRANT WORK IS DONE BY PEOPLE OUTSIDE OF THE DEPARTMENT VERSUS WITHIN THE DEPARTMENT? HOW MUCH GRANT FUNDING IS IDENTIFIED BY THE DEPARTMENT VERSUS THE PROGRAMS ON SLIDE NUMBER 14, HOW MUCH IS BEING SPENT ON SALARY AND BENEFITS VERSUS OTHER THINGS? AND WHY ARE MANY OF THE SLIDES NOT SHOWING CONSISTENT DATA ACROSS ALL OF THEM? SOME OF THEM SHOW THE FTE OR THEY ALL SHOW THE FTES, SOME THAT ARE TOTAL BUDGET, SOME SHOW REVENUE, AND SOME SHOW NO INFORMATION AT ALL. ON SLIDE NUMBER 16, FOR EXAMPLE, THE BUDGET IS OMITTED HERE.

HOW MUCH IS BEING SPENT AND HOW MUCH IS SALARY AND BENEFITS VERSUS OTHER EXPENSES.

AND ON SLIDE NUMBER 17, WHY IS THE BUDGET OMITTED HERE? HOW MUCH OF THIS WORK IS DONE WITH PARTNERS? WHO DECIDES WHAT BILLS ARE CO-SPONSORED, SUPPORTED OR ADVOCATED AGAINST? THANK YOU. THANK YOU. I WOULD NOW LIKE TO INVITE THE DESIGNEE OR PRESIDENT OF THE PSYCHOLOGISTS AND SOCIAL

[00:10:08]

PLEASE CLEARLY STATE YOUR NAME AND TITLE AND PRESENT YOUR COMMENTS.

THANK YOU. RIJU KRISHNA, DEFENDER OF PUBLIC EDUCATION, SPOKESPERSON FOR AND PRESIDENT OF ACE.

I WANT TO APPRECIATE DOCTOR MADVEEN FOR PROACTIVELY WORKING WITH US TO RESOLVE CONCERNS AND IMPROVE PROCESSES.

HIS OPENNESS TO DIALOG, RESPONSIVENESS TO FEEDBACK AND WILLINGNESS TO TAKE CONCRETE STEPS AS MAKING A DIFFERENCE.

THIS COLLABORATIVE SPIRIT BUILDS TRUST AND HELPS ENSURE THAT DECISIONS ARE BOTH THOUGHTFUL AND EFFECTIVE.

FROM TONIGHT'S EXECUTIVE SERVICES DIVISION PRESENTATION, SEVERAL QUESTIONS ARISE.

OVER 2 MILLION FOR FOR STAFF SLIDES 4 AND 14.

WHAT PORTION OF SALARY BENEFITS VERSUS OTHER COSTS? CHARTER SCHOOLS DEPARTMENT. SLIDE 6. WHY SUCH HEAVY RELIANCE ON GENERAL FUNDS FOR MANDATED SERVICES OR GRANTS AND STATE FEDERAL FUNDS INSUFFICIENT, GRANT FUNDED WORK SLIDES 8 AND 10. WHY ARE GENERAL FUNDS COVERING, FOR EXAMPLE, SLIDE 15%.

SLIDE 12 WHY IS ONLY 7697 IN REVENUE LISTED? WHERE IS THE FULL BUDGET AND SLIDES 16 AND 17? HOW MUCH GOES TO SALARIES VERSUS PROGRAM WORK? WHAT IS PARTNER INVOLVEMENT AND WHERE IS THE BUDGET TRANSPARENCY.

ACKNOWLEDGING LEADERSHIP. WE WERE RECENTLY INFORMED OF DOCTOR KHUSHWINDER GILL'S RESIGNATION.

WHILE HER DEPARTURE IS A LOSS. WE WISH HER EVERY SUCCESS AS ACE PRESIDENT AND SPOKESPERSON.

I THINK DOCTOR GILL, FOR HER EXEMPLARY LEADERSHIP, FAIR, INCLUSIVE AND PROFESSIONAL, ESPECIALLY DURING AN UNPRECEDENTED LAYOFF.

FOR THE FIRST TIME IN DECADES, HR UNDER DOCTOR GILL'S LEADERSHIP, UPHELD THE LAW, FIXED THE ERRORS, HONORED CONTRACTS AND ADDRESSED INDIVIDUAL NEEDS IN REAL TIME.

A GOLD STANDARD FOR LEADERSHIP, SCCOE NOW FACES THE CHALLENGE OF HIRING SOMEONE OF EQUAL INTEGRITY.

WHEN WILL THIS POSITION BE POSTED AND WHAT'S THE PROCESS? WE ALSO UNDERSTAND THE DIRECTOR OF COMPLIANCE ROLE IS STILL IN DEVELOPMENT AND THAT DHHS PRINCIPAL PROFILE IS BEING CRAFTED.

ACE INSISTS THAT DHHS STAFF, FAMILIES, STUDENTS AND THE COMMUNITY HAVE A SEAT AT THE TABLE.

HIRING CONCERNS AND THE INTERIM APPOINTMENT HIRING PROCESSES AT SCCOE CONTINUE TO APPEAR BIASED AND ARBITRARY.

THE SUPERINTENDENT HAS SAID WORD ON THE STREET BECOMES CONSPIRACY THEORY.

WE AGREE THAT'S TRUE. RUMOR MONGERING IS UNPRODUCTIVE, BUT PERCEPTIONS OF UNFAIRNESS DO NOT APPEAR FROM NOWHERE.

THEY MUST BE ADDRESSED WITH TRANSPARENCY AND CANNOT BE DISMISSED.

ACE HAS RECEIVED SOME RESPONSES FROM YOU DOCTOR TOSTON REGARDING THE INTERIM ASSOCIATE SUPERINTENDENT FOR PERSONAL SERVICES, BUT KEY CONCERNS REMAIN. POTENTIAL CONFLICT OF INTEREST IS TROUBLING.

CC CONDUCTED THE PERSONAL SERVICES STUDY AND NOW SOMEONE FROM THE SAME FIRM LEADS THE DEPARTMENT.

THE EXPLANATION THAT THERE IS NO ADDITIONAL BENEFIT TO SIAC OR MR [INAUDIBLE] IS UNSUBSTANTIATED, AND DOES NOT ADDRESS CONCERNS ABOUT CONFLICT OF INTEREST OR THE INDEPENDENCE OF PRIOR STUDIES.

MANY QUESTIONS ON COST, PROJECTED SAVINGS, AND THE RATIONALE FOR INTERNAL VERSUS EXTERNAL HIRING STILL REMAIN UNANSWERED.

THERE IS ALSO NO DETAILED ACCOUNTING OF SALARIES, BENEFITS, OR TOTAL COSTS, NOR CLARITY ON SAVINGS FROM THE UNFILLED ADMINISTRATIVE POSITIONS. REBENCHING PROCESS FLAWED REBENCHING DATA LAST YEAR DROVE LAYOFFS AND CLOSED SPECIAL EDUCATION CLASSROOMS, DESPITE ACE PRESENTING EVIDENCE OF ERRORS AND COST SAVING ALTERNATIVES.

WE WERE IGNORED. THE RESULT. CUTS TO SPEECH, AP NURSING AND VISION POSITIONS AND MORE LOSS OF TRAINED STAFF.

COE NOW CONTRACTING OUT WORK, THUS HARMING BOTH EMPLOYEES AND ALSO THE STUDENTS, WITH THE PROCESS RESTARTING IN OCTOBER.

UNDER SELPA ACE IS, REITERATING AND ASKING FOR MEANINGFUL INVOLVEMENT TO ENSURE ERRORS ARE NOT REPEATED.

THE ACCURACY OF THIS WORK IS NOT JUST ABOUT THE BUDGETS.

IT DIRECTLY IMPACTS STUDENTS ACCESS TO LEGALLY REQUIRED SERVICES.

NEGOTIATIONS. ACE CONTINUES NEGOTIATIONS. GOOD FAITH BARGAINING DEMANDS TRANSPARENCY, PREPARATION, AND GENUINE ENGAGEMENT WITH OUR CONCERNS. WE HOPE THAT SCCOE BRINGS A STUDENT AND STAFF CENTERED APPROACH TO THE TABLE FOR THIS.

ACE IS FULLY IN SUPPORT. LAST BUT NOT THE LEAST, EFFECTIVE COMMUNICATION, TRANSPARENCY AND ACCOUNTABILITY ARE CRITICAL TO COE YET.

COE IS SPENDING $35,000 ON THE AI TOOL PARSEC TO GATHER FEEDBACK, WHILE REFUSING RETIREMENT INCENTIVES THAT COULD HAVE RETAINED EDUCATORS AT AN ESTIMATED COST OF $10,000. WE HOPE THAT WE WILL BE ABLE TO SEE EVIDENCE DEMONSTRATING HOW EFFECTIVELY PARSEC HAS IMPROVED COMMUNICATION WITHIN COE.

I STAND NOT ONLY AS ACE PRESIDENT BUT AS A DEFENDER OF PUBLIC EDUCATION.

THE ISSUES BEFORE US BUDGET PRIORITIES, HIRING, TRANSPARENCY, ETHICAL CONFLICTS AND DATA ACCURACY ARE NOT ABSTRACT.

THEY DETERMINE WHETHER COE REMAINS ACCOUNTABLE TO ITS STUDENTS, FAMILIES AND WORKFORCE.

WE URGE THIS BOARD AND YOU DOCTOR TOSTON, PLEASE CONFRONT THE PERCEPTIONS OF UNFAIRNESS AND EVIDENCE,

[00:15:03]

ANYTHING LESS IS A FAILURE OF LEADERSHIP AND A BETRAYAL OF THOSE THAT WE SERVE.

THANK YOU. THANK YOU. THIS CONCLUDES OUR BARGAINING UNIT REPORTS.

NEXT WE WILL PROCEED TO ITEM 5, OUR CONSENT ACTION ITEMS.

[5. CONSENT ACTION ITEMS]

SO MOVE. BERTRA I'D LIKE TO MOVE THE MOTION. SECOND.

THANK YOU. I HAVE A MOTION FROM TRUSTEE SPEISER.

AND WILL YOU SECOND THE MOTION TRUSTEE LARI? YES, THAT'D BE GREAT.

THANK YOU, THANK YOU. A SECOND FROM TRUSTEE LARI.

TRUSTEES, PLEASE VOTE IN BOARD DOCS.

THAT MOTION PASSES UNANIMOUSLY. NEXT ON OUR AGENDA IS ITEM 67, OUR CONSENT INFORMATION ITEMS.

[A. Employee Compensation Increase Exceeds the EC 1302 (a) Limit]

THERE'S NO PRESENTATION OR ACTION REQUIRED UNLESS THERE'S COMMENTS.

SO HEARING NONE, WE'LL GO AHEAD AND MOVE TO OUR NEXT AGENDA ITEM.

DOCTOR TOSTON, WOULD YOU PLEASE INTRODUCE OUR 1ST ACTION ITEM?

[A. Approval of the Budget Revisions for the Month of June 2025]

THANK YOU. DOCTOR TOSTON. GOOD EVENING, PRESIDENT BERTA DOCTOR TOSTON AND TRUSTEES.

IN JUNE, WE RECEIVED APPROXIMATELY $3.7 MILLION IN RESTRICTED REVENUES ALLOCATED TO SUPPORT A RANGE OF INITIATIVES.

THE KEY AREAS OF INVESTMENT INCLUDE NEW APPRENTICESHIP PROGRAMS FOR WELLNESS COACHES AND SPECIAL EDUCATION TEACHERS, A SCHOOL COUNSELOR RESIDENCY PROGRAM, AND EXPANSION OF EARLY LEARNING AND LITERACY EFFORTS.

WE ALSO RECEIVED FUNDING TO STRENGTHEN BEHAVIORAL HEALTH SUPPORTS EARLY MATH INITIATIVES AND PROGRAMS THAT CONNECT STUDENTS TO WORKFORCE PATHWAYS.

THESE RESOURCES WILL HELP US EXPAND ACCESS, IMPROVE EQUITY, AND CREATE STRONGER PATHWAYS FOR OUR STUDENTS AND FAMILIES IN SANTA COUNTY.

THUS CONCLUDES THE BUDGET REVISIONS REPORT FOR JUNE.

THANK YOU. TRUSTEES, ARE THERE ANY QUESTIONS OR COMMENTS? MOVE TO APPROVE.

NO OTHER COMMENTS. TRUSTEES, PLEASE VOTE IN BOARD DOCS.

TRUSTEE LARI ARE YOU ABLE TO VOTE? A VERBAL AYE PLEASE.

A VERBAL AYE FROM TRUSTEE LARI. THAT MOTION PASSES UNANIMOUSLY.

THANK YOU. DOCTOR TOSTON. WOULD YOU INTRODUCE THE NEXT ITEM?

[B. Approval of the Budget Revisions for the Month of August 2025]

THESE FUNDS WILL HELP STRENGTHEN TEACHER CAPACITY THROUGH COMMUNITIES OF PRACTICES, LEADING TO MORE ENGAGING INSTRUCTION AND BETTER PREPARATION FOR STUDENTS FUTURE ACADEMIC AND CAREER SUCCESS. LET'S CONCLUDE OUR BUDGET REVISIONS REPORT FOR AUGUST.

THANK YOU. TRUSTEES. ARE THERE ANY COMMENTS OR QUESTIONS ON THIS ITEM? OKAY. THANK YOU. I HAVE A MOTION FROM TRUSTEE PACHECO TO APPROVE ITEM 7.7 B AND A SECOND FROM TRUSTEE ROCHA.

[00:20:04]

AND THAT MOTION PASSES UNANIMOUSLY. THANK YOU.

WE'LL GO TO OUR NEXT ACTION ITEM DOCTOR TOSTON.

[C. Request Approval of the 2025-2026 Real Estate Leases]

OKAY. GOOD EVENING, PRESIDENT BERTA, SUPERINTENDENT TOSTON AND TRUSTEES.

THIS ITEM ACTUALLY IS A SUMMARY OF ALL OF THE REAL ESTATE LEASE AGREEMENTS THAT WE'VE ENTERED INTO FOR THE 25-26 SCHOOL YEAR.

IT'S DIVIDED BY PROGRAM. AND SO ANNUALLY WE BRING THIS BEFORE THE BOARD AS AN INFORMATION ITEM JUST TO SHARE THE INFORMATION.

AND IT'S CATEGORIZED BY PROGRAM. SO I WANT TO HIGHLIGHT FOR SPECIAL EDUCATION, THESE ARE FACILITIES THAT WE HAVE ENTERED INTO WITH OUR RESPECTIVE DISTRICTS THAT ARE PAID FROM OUR FEES, THAT WE RECEIVE FROM OUR LOCAL DISTRICTS.

THE OTHER AREA IS WE HAVE OUR HEAD START SITES.

THESE ARE PAID FROM OUR HEAD START GRANT FUNDS AND THEN FOR OIA.

AND ALL THIS IS PAID FROM THE LOCAL CONTROL FUNDING FORMULA FUNDS THAT THEY RECEIVE FOR THOSE PROGRAMS. SO I'M HAPPY TO ANSWER ANY QUESTIONS, BUT WANTED TO PROVIDE THE UPDATE FOR THE 25-26 YEAR.

THANK YOU. YOU'RE WELCOME. TRUSTEE PACHECO. PRESIDENT BERTA I HAD A QUESTION.

YES. WE'LL TAKE YOUR QUESTION RIGHT AFTER TRUSTEE PACHECO.

MARTIN MURPHY CAN YOU EXPLAIN A LITTLE MORE ABOUT WHY WE PAY $11.5 THOUSAND FOR THAT ONE AND 0 TO 1 DOLLARS FOR MOST OTHER SITES IN RELATION TO OTHER LEAS? YES, THAT'S A GREAT QUESTION. AND IT'S SOMETHING THAT WHEN I WAS DOING THE REVIEW WE'RE GOING TO UPDATE FOR NEXT YEAR.

SO WE TECHNICALLY PAY A DOLLAR FOR THAT SITE.

BUT THERE IS A PORTABLE THAT WE LEASE THAT'S PLACED ON MARTIN MURPHY'S SITE IN MORGAN HILL.

THAT AMOUNT THAT YOU SEE REFLECTED THERE IS FOR THE PORTABLE LEASE.

SO FOR FUTURE WE'LL HIGHLIGHT THAT DIFFERENTLY.

BUT WE ALSO PAY $1 FOR THE SITE. OKAY. THANKS.

YEAH GREAT QUESTION. THANK YOU. TRUSTEE LARI.

SO I ACTUALLY HAD A SIMILAR QUESTION. I JUST WANTED TO KNOW WHY THERE ARE SO MANY DIFFERENCES IN RATES.

I GUESS IT'S BEEN ANSWERED MOSTLY. KIND OF ALONG THE SAME SIMILAR LINES.

IS THAT THE SAME REASON FOR THE ALUM ROCK SITE, SAN ANTONIO.

SAN ANTONIO? WHICH PAGE ARE YOU ON? IT'S A SECOND PAGE.

TOP OF THE PAGE UNDER SAN ANTONIO, I BELIEVE THAT'S HEAD START.

AND WE CAN COME BACK TO THAT LATER AS WELL. SO THAT PARTICULAR ONE SOME OF THE SITES THAT WE DO HAVE, IT'S DEPENDENT UPON THE SPACE, BUT IT COULD ALSO BE DEPENDING UPON THE RATE.

SO MAJORITY OF OUR DISTRICTS, WHEN WE ENTER INTO PARTNERSHIPS WITH THEM IS TYPICALLY FOR A DOLLAR.

WE DO HAVE OTHER DISTRICTS THAT THEY DO CHARGE A LITTLE BIT MORE FOR THE SPACE DEPENDING ON WHAT'S REQUIRED AT THE SITE.

SO THAT DOES VARY. BUT FOR THE MOST PART WE TRY TO SEEK OUT $1 LEASE AGREEMENTS, AND THEN SOMETIMES WE'RE LIMITED BECAUSE OF THE POPULATION OF STUDENTS THAT ARE SERVED FOR THE PROGRAMS. SOMETIMES THOSE AREAS ARE IN CLOSER PROXIMITY.

SO THAT'S WHY WE SEEK OUT THOSE SITES WITH THE DISTRICTS.

OKAY. THANK YOU. I GUESS I'LL JUST ASK ONE OTHER QUESTION REGARDING THE OIA SITES.

THOSE ARE GENERALLY HIGHER IN COST. SO HAVE WE EXPLORED ADDITIONAL LOCATIONS THAT MIGHT BE AT A IN SIMILAR AREAS BUT POTENTIALLY AT A COST SAVINGS. THAT IS AN AREA WHERE WE ARE GOING TO LOOK AT THOSE FACILITIES.

THEY WILL BE EXPIRING FOR THE 26 YEAR IN 6 30.

SO THAT'S AN AREA THAT WE WILL BE EXPLORING AS FAR AS SITES.

I DO KNOW THAT THERE WERE ADDITIONAL ONES THAT WE DID CONSOLIDATE BECAUSE THE LEASES WERE HIGHER. I THINK LAST YEAR WE HAD ONE FOR LIKE $50,000 THAT WE CONSOLIDATED.

SO THAT IS A PROCESS THAT WE UNDERGO EVERY YEAR, AND WE WILL BE EXPLORING THAT FOR 26-27 SCHOOL YEAR.

OKAY. AND THOSE SITES ARE COMING OUT OF THE GENERAL FUND IS THAT.

THOSE WILL BE COMING OUT OF THE LOCAL CONTROL FUNDING FORMULA.

SO IT IS TECHNICALLY GENERAL FUND, BUT IT'S THE FUNDING THAT THOSE PROGRAMS RECEIVE TO RUN THE PROGRAMS. OKAY. YEAH. ANY OTHER QUESTIONS? I HAD ANY OTHER QUESTIONS? TRUSTEES. TRUSTEE PACHECO. DO YOU ANTICIPATE ANY CHANGES TO THESE AMOUNTS OF 0 TO 1 DOLLARS? AS YOU KNOW, WE START TO RENEW SOME OF THESE AGREEMENTS, FOR EXAMPLE, MAKING THEM MORE MARKET RATE, WHICH WOULDN'T BE SO FEASIBLE. I MEAN, WOULD IT BE SO FEASIBLE FOR US? DO YOU ANTICIPATE THAT. I CAN TAKE THAT QUESTION? AND SO THE THE FACILITIES THAT WE LEASE FOR THE SPECIAL ED PROGRAMS ARE THROUGH A SUB LEVEL AGREEMENT THAT PROVIDES THE FUNDING FOR THE DISTRICTS

[00:25:01]

IT'S IT'S COMPLEX BEYOND THE $1, BUT THAT IS SET IN THE SUB POLICIES.

AND THROUGH THAT PROCESS, WE'D WORK WITH THE SELF AND THE DISTRICTS TO IDENTIFY ALTERNATIVE LOCATIONS.

IF SOME DISTRICTS NO LONGER HAD THE CAPACITY TO SERVE.

AND ANY RATE, CHANGES IN THE FUNDING MODEL WOULD BE VOTED ON BY THE SUPERINTENDENTS IN THE SELPA.

OKAY. HEARING NO OTHER QUESTIONS, I'LL ACCEPT A MOTION ON THIS ITEM.

A MOTION FROM VICE PRESIDENT CHON. IS THERE A SECOND? SECOND. SECOND FROM TRUSTEE SPEISER. TRUSTEES, PLEASE VOTE IN BOARD DOCS.

AND THAT MOTION PASSES UNANIMOUSLY. THANK YOU SO MUCH.

ASSISTANT SUPERINTENDENT GOMEZ AND DIRECTOR NGUYEN.

ALL RIGHT. NEXT WE WILL GO TO OUR 1ST INFORMATIONAL ITEM UPDATE FROM THE HEAD START PROGRAM.

[A. Informational Update on the Head Start Program]

THIS. THIS INFORMATION ITEM WILL BE PRESENTED BY DOCTOR MATT WAYNE, ASSISTANT SUPERINTENDENT OF EDUCATIONAL SERVICES, AND DOCTOR KRISTEN LEE.

GOOD AFTERNOON. PRESIDENT BERTA BOARD AND DOCTOR TOSTON.

SO WE ARE HERE AGAIN TO PROVIDE YOU WITH THE MONTHLY UPDATE AS TO THE CORRECTIVE ACTIONS THAT HAVE BEEN MADE REGARDING OUR FINDINGS FROM THE MONITORING REPORTS.

ENDED. SO REGARDING FEBRUARY 12TH, 2025, THE EARLY LEARNING SERVICES DEPARTMENT AND SCCOE RECEIVED A NOTICE OF A DEFICIENCY REGARDING SAFETY PRACTICES. UNDER OUR EARLY HEAD START CHILD CARE PARTNERSHIP GRANT.

AND SO SOME OF THE THINGS ARE OUR MAIN ISSUE WAS THAT WE FAILED TO ENSURE FACILITIES WHERE CHILDREN ARE SERVED ARE FREE FROM HAZARDS THAT ARE ACCESSIBLE AND COULD ENDANGER CHILDREN'S SAFETY. IN ACCORDANCE TO HEAD START PROGRAM PERFORMANCE STANDARD 1302.47 (B) (1) (3).

FROM THIS, OUR CORRECTION PERIOD ENDED IN AUGUST 23RD, 2025, AND SOME OF THE CORRECTIONS THAT WE HAD MADE WERE WE IMMEDIATELY DID EXAMINE ALL STORAGE EQUIPMENT AND FURNITURE USED AT CENTERS.

BOTH ARE DIRECTLY OPERATED AND OUR PARTNERS AND WE RECTIFIED ANY POTENTIAL SAFETY ISSUES IMMEDIATELY.

IN ADDITION, WE DID UPDATE CHECKLISTS AND PROCEDURES TO ENSURE THAT THERE IS EXPLICIT MONITORING THAT'S OCCURRING WHEN IT COMES TO EQUIPMENT BEING APPROVED BEFORE ITS USE, AND ALSO IN IDENTIFYING POTENTIAL SAFETY HAZARDS PRIOR TO.

WE ALSO DID A LOT OF TRAINING WITH OUR STAFF REGARDING THESE PROCEDURES AND CHECKLISTS, SO THAT THERE IS ALWAYS CLARITY OF UNDERSTANDING AND EXECUTING THEM.

LASTLY, WE STRENGTHENED OUR MONITORING SYSTEM TO SUPPORT THE CLASSROOM AND THE SITE AS WELL AS THE AGENCY LEVEL.

WE'RE PROUD TO SAY ON SEPTEMBER 8TH, WE DID RECEIVE NOTIFICATION SPECIFICALLY REGARDING THIS DEFICIENCY THAT WE HAVE CLEARED IT.

SO I JUST REALLY WANT TO APPRECIATE THE EARLY EDUCATION LEADERSHIP TEAM AND WORKING COLLABORATIVELY WITH STAFF TO ADDRESS THIS THIS IMPORTANT ISSUE THAT NEEDED CORRECTION. AND SO WHEN THE CORRECTION PERIOD ENDS, THAT'S WHEN THE BY THEN THE TEAM NEEDS TO DEMONSTRATE ALL THE CORRECTIONS THAT YOU HAVE LISTED, YOU SEE LISTED HAVE HAPPENED. AND THEN OH THE OFFICE OF HEAD START REVIEWS IT AND DETERMINES WHETHER WE'VE MADE THE APPROPRIATE CORRECTIONS AND IT'S CLEARED OR NOT. AND SO WE HAVE BEEN CLEARED OF THESE CORRECTIONS OF THIS ISSUE.

AND SO WE'RE PLEASED WITH THAT. AND THEN SHE'LL SHARE THERE'S OTHER ISSUES WE'RE WAITING FOR THE RULING ON.

BUT WE DID SUBMIT CORRECTIONS. AND SOME OF THIS YOU HELPED WITH AS WELL.

[00:30:05]

SO OF THE 1ST WE HAD AN AREA OF NONCOMPLIANCE WHEN IT CAME TO INEFFECTIVE PROCESSES FOR ENGAGING WITH OUR POLICY COUNCIL AND OUR PARENT COMMITTEES UNDER HEAD START PROGRAM PERFORMANCE STANDARD 1301.4 (B) (1).

WE ALSO HAD A FINDING WHEN IT CAME TO AN INSUFFICIENT TRAINING AND TECHNICAL ASSISTANCE TO OUR GOVERNING BODY AND OUR POLICY COUNCIL REGARDING OUR HEAD START PROGRAM PERFORMANCE STANDARDS UNDER HEAD START PROGRAM PERFORMANCE STANDARD 1301.5.

AND LASTLY, WE ALSO RECEIVED A AREA OF NONCOMPLIANCE REGARDING THE INEFFECTIVE SYSTEM FOR REPORTING AND COMMUNICATION WITH OUR GOVERNING BODY AND POLICY COUNCIL TO ADDRESS ISSUES. AND THAT ONE WAS UNDER A HEAD START PROGRAM PERFORMANCE STANDARDS.

13 02.1 SO OVERALL, WE DID MAKE A LOT OF CORRECTIONS UNDER THESE 3 DIFFERENT AREAS OF NONCOMPLIANCE, SOME OF WHICH WAS WE DID UPDATE A LOT OF OUR PROCEDURES AND CREATED A LOT OF DOCUMENTATION REGARDING THE TRACKING OF THESE PROCEDURES AS WELL AS TRAINING.

WE CONDUCTED ADDITIONAL MEETINGS TO ENGAGE OUR PARENTS FURTHER.

SO, FOR EXAMPLE, WE'VE CONDUCTED SPECIAL PC MEETINGS THROUGHOUT THE YEAR.

AS REQUESTED FROM OUR POLICY COUNCIL MEMBERS.

ALONGSIDE WE PROVIDED ADDITIONAL TRAINING OPPORTUNITIES.

A HIGHLIGHT THAT WE'D ALWAYS LIKE TO ADD IS THAT IN JANUARY, AS PER REQUEST OF OUR POLICY COUNCIL, WE DID ALSO THEN PROVIDE A WEBINAR TRAINING UNDER THE REGION 9 HEAD START ASSOCIATION FOR OUR PARENTS TO ATTEND TO LEARN MORE ABOUT GOVERNANCE. WE'VE ALSO IMPLEMENTED ROUTINIZED COMMUNICATION AND PROGRAM OPERATIONS TO BOTH THE GOVERNING BODY AND POLICY COUNCIL, ONE OF WHICH YOU SEE ARE MONTHLY UPDATES. LASTLY, WE STRENGTHENED MONITORING SYSTEMS. SO WE CLEARLY DEFINED WHAT OUR MONITORING SYSTEMS LOOK LIKE WHEN IT CAME TO PROGRAM DESIGN AND OUR GOVERNANCE.

THIS CORRECTION ACTION PERIOD DID END IN AUGUST 21ST.

AND SIMILARLY WE DID SUBMIT ALL OF OUR CORRECTIVE ACTIONS.

WE ARE STILL AWAITING FOR THE RESULTS FROM THAT FROM THE OFFICE OF HEAD START.

AND THEN AFTER WHEN WE SUBMIT THE OUR CORRECTIVE ACTIONS, THERE IS A DISCUSSION THAT OCCURS WITH THE OFFICE OF HEAD START.

SO I WANT TO APPRECIATE, I THINK OF TRUSTEE SPEISER PARTICIPATED FROM THE BOARD OF EDUCATION.

AND THEN WE HAD FROM OUR PARENT COUNCIL, THE PARLIAMENTARIAN JOINED OR.

YEAH. SHE WASN'T ABLE TO ATTEND AT THE END, BUT WE DID HAVE OUR PC TREASURER, MISS MARCELA.

SO. SO THEY WERE YOU ALL AND THE GOVERNANCE BODIES WERE INCLUDED IN THAT CONVERSATION AROUND OUR EFFORTS TO ADDRESS THESE ISSUES.

SO WE'LL HEAR WITHIN 30 TO 60 DAYS IS WHEN WE HEAR THEIR RULING ON ON THESE CORRECTIONS.

NEXT SLIDE. WE HAVE 2 MORE AREAS OF NONCOMPLIANCE.

AND THEY FELL UNDER OUR ELIGIBILITY, RECRUITMENT SELECTION ENROLLMENT AND ATTENDANCE.

OR LIKE WE CALL IT ERSEA. SO THE FIRST AREA OF NONCOMPLIANCE WAS UNDER INADEQUATE PROVISION OF INFORMATION TO POLICY COUNCIL FOR INFORMED DECISION MAKING.

SPECIFICALLY, THEY HIGHLIGHTED NOT BEING ABLE TO GET ENOUGH INFORMATION ABOUT OUR SELECTION CRITERIA AS WELL AS ELIGIBILITY POINTS.

THE SECOND OF THE AREA OF NONCOMPLIANCE WAS REGARDING PROVISION TO POLICY COUNCIL AND BOARD.

THE AND THE SELECTION CRITERIA AND ELIGIBILITY POINTS.

SO THE CORRECTIONS WE DID MAKE REGARDING THESE 2 AREAS OF NONCOMPLIANCE IS TO UPDATE OUR PROCEDURES TO ENSURE THAT THERE'S EXPLICIT DIRECTION AS TO HOW SELECTION CRITERIA AND ELIGIBILITY POINTS ARE FORMULATED EVERY YEAR.

WE ALSO INCORPORATED AGAIN ADDITIONAL MEETINGS AND AGENDA ITEMS IN OUR POLICY COUNCIL MEETINGS AS WELL AS OUR POLICY COUNCIL COMMITTEE MEETINGS TO PROVIDE ADDITIONAL INFORMATION AROUND THIS CONTEXT.

AND THEN OR CONTENT. WE ALSO PRESENTED AND RECEIVED APPROVAL OF THE 25-26 SELECTION CRITERIA AND ELIGIBILITY POINTS FROM BOTH THE POLICY COUNCIL AND GOVERNING BODY. WE ALSO INFORMED OUR STAFF OF THE SELECTION CRITERIA AND ELIGIBILITY POINTS, PARTICULARLY THE STAFF WHO UTILIZE THE SELECTION CRITERIA AND ELIGIBILITY POINTS.

AND LASTLY, SIMILARLY TO THE PREVIOUS, WE DID STRENGTHEN OUR MONITORING SYSTEMS TO ENSURE THAT WE ARE CONTINUOUSLY NOT JUST FORMULATING THE SELECTION CRITERIA AND ELIGIBILITY POINTS TO FIDELITY AS PER OUR PROCEDURES, BUT THAT WE ARE CONTINUALLY MONITORING TO ENSURE THAT WE ARE FOLLOWING

[00:35:04]

AND SO WE ARE WAITING FOR THE RESULTS. ANY QUESTIONS.

BEFORE I GUESS OUR NEXT STEP IS AGAIN, BACK IN AUGUST, THE END OF AUGUST, WE ENDED UP WITH 2 FOLLOW UP REVIEWS.

INITIALLY, IT WAS SUPPOSED TO BE 1 THAT WAS HELD ON AUGUST 27TH, BUT DUE TO TIME, IT DID GET EXTENDED TO A SECOND DATE.

ON AUGUST 29TH. WE HAD THE FOLLOW UP REVIEW WITH DLH, THAT IS A CONTRACTED COMPANY WITH THE OFFICE OF HEAD START, AND ONE OF THEIR RESPONSIBILITIES IS TO OVERSEE THE MONITORING PROCESS ON BEHALF OF THE OFFICE OF HEAD START.

SO AFTER OUR FOLLOW UP REVIEW MEETINGS, THEY HAD APPROXIMATELY 3 DAYS TO SUBMIT A SUMMARY REPORT TO THE OFFICE OF HEAD START.

AND THEN FROM THERE, THE OFFICE OF HEAD START HAS 30 TO 60 DAYS TO REVIEW AND PROVIDE US WITH OUR RESULTS.

THANK YOU VERY MUCH FOR THE PRESENTATION. TRUSTEES, ARE THERE ANY QUESTIONS OR COMMENTS? I REALLY APPRECIATE THE STEPS TAKEN TO NOT JUST ENSURE THAT WE'RE IN COMPLIANCE, BUT THE CONTINUOUS MONITORING AS WELL.

I THINK THAT'S A GREAT, YOU KNOW, PROACTIVE APPROACH MOVING FORWARD.

TRUSTEE ROCHA, THANK YOU AND FORGIVE MY LIMITED KNOWLEDGE ON THIS TOPIC.

BUT THE NONCOMPLIANCE FINDINGS, HOW TYPICAL IS THAT OF PAST YEARS OR.

SO IT'S NOT UNCOMMON. WHAT I'M TRYING TO GET AT IS YOU.

YEAH. SO TYPICALLY GETTING. WE DO HEAR ACROSS THE NATION THAT, YOU KNOW, IT'S NOT UNCOMMON TO HAVE THESE AREAS OF NONCOMPLIANCE. SO THERE'S ACTUALLY 3 DIFFERENT LEVELS. THERE'S AREAS OF CONCERN AND THEN AREAS OF NONCOMPLIANCE.

AND THEN THERE'S THE DEFICIENCY. SO IT IS NOT NECESSARILY ATYPICAL FOR AN AGENCY TO GET AT LEAST 1 OR 2 OF THESE.

FOR US I THINK IT WAS JUST THE TIMING OF EVERYTHING TO GET A LOT OF THESE ALL AT ONE TIME.

SO IT WAS A LOT OF WORK, BUT WE SEE IT AS A SILVER LINING THAT WE WERE ABLE TO REALLY BE ABLE TO HONE IN ON THESE AND RECTIFY A LOT OF THE ISSUES ON BEHALF OF THE PROGRAM. AND PLEASE REFRESH MY MEMORY.

THESE WERE THE SCHOOL YEAR DURING THE SCHOOL YEAR FINDINGS, FISCAL YEAR, TIMING, CALENDAR YEAR.

LAST YEAR. SO IT WAS LAST SCHOOL YEAR. YEAH. SO FEBRUARY 2025.

1 WAS REGARDING, IF YOU GUYS RECALL, IT WAS THE RAN.

SO THERE WAS A RISK ASSESSMENT THAT WAS DONE FOR THE EHS CHILD CARE PARTNERSHIP REGARDING AN INCIDENT THAT HAD OCCURRED TO A CHILD AT A FACILITY AT A PARTNER FACILITY. AND SO FROM THAT REVIEW WITH THE OFFICE OF HEAD START, THEY HAD GIVEN US A DEFICIENCY.

THE 5 AREAS OF NONCOMPLIANCE OCCURRED FROM THE PREVIOUS YEARS IN JULY, WHEN THE OFFICE OF HEAD START DID COME TO DO A SPECIAL REVIEW.

AND SO THOSE 5 AREAS OF NONCOMPLIANCE CAME FROM THE JULY.

AND NOW YOU BEAT ME TO THE NEXT QUESTION ABOUT ON SITE VERSUS FILINGS AND SUBMITTALS AND PAPERWORK.

OKAY. THANK YOU. HEARING NO OTHER QUESTIONS. WE APPRECIATE YOUR TIME AND EFFORT ON ALL OF THIS. THANK YOU. GO TO OUR NEXT ITEM WHICH I THINK IS ALSO RELATED TO HEAD START.

[B. Head Start/Early Head Start Monthly Board Reports - July 2025]

THAT JUST PROVIDES DATA THAT WE DON'T TYPICALLY DO A PRESENTATION.

HOWEVER, AT THE LAST MEETING, PRESIDENT BERTA ASKED ABOUT OUR ENROLLMENT AND WAS INTERESTED IN SEEING THE ENROLLMENT COMPARISON FROM LAST YEAR TO THIS YEAR.

SO WHAT'S INCLUDED IN THE REPORT ON PAGE 4 IS A COMPARISON OF ENROLLMENT IN OUR DIFFERENT PROGRAMS. AND SO FIRST DOCTOR LEE IS GOING TO WALK THROUGH THAT DATA.

RECOGNIZING IT'S AUGUST, SO FULL ENROLLMENT REALLY.

WE REPORT ON THAT MORE IN SEPTEMBER, AND THEN WE'LL BOTH SHARE A BIT ABOUT JUST SOME OF OUR ANALYSIS OF THE DATA.

AND I DON'T KNOW IF YOU, IF CAN YOU PUT UP MEMOS OR JUST PRESENTATIONS OKAY.

SO IT'S IN THE ATTACHMENT THOUGH. IT'S PAGE 4 AND A CHART WITH ENROLLMENT NUMBERS.

GOOD EVENING AGAIN. PRESIDENT BERTA, DOCTOR TOSTON AND THE BOARD.

SO IF WE DO GO TO PAGE 4, THAT ONE IS A PARTICULARLY DIFFERENT 1 THAT YOU MAY NOT HAVE RECEIVED ON A MONTHLY BASIS.

WE DO PROVIDE YOU ALL WITH MONTHLY REPORTS REGARDING OUR ENROLLMENT AND OUR AVERAGE ATTENDANCE.

[00:40:01]

AND WE PURPOSELY PICKED A SPECIFIC POINT IN TIME, WHICH IS AUGUST 29TH.

SO WHEN WE HAD DONE THIS, WHAT WE DID FIND IS THAT WE ARE AT 53% OF OUR ENROLLMENT.

WHICH HAS NOT CHANGED FROM LAST YEAR. LAST YEAR WE WERE ALSO AT THE SAME TIME AT 53% ENROLLMENT.

WHEN IT CAME TO OUR PARTNERS THIS YEAR, WE WERE SLIGHTLY HIGHER IN OUR ENROLLMENT TREND WHERE WE WERE ABLE TO ENROLL 54% VERSUS 51% FROM LAST YEAR.

AND THIS IS JUST REGARDING OUR PRESCHOOL SITES AND ARE DIRECTLY OPERATED AS WELL AS OUR PARTNER.

THE SECOND TABLE IS REGARDING ALL OF OUR EARLY HEAD START PROGRAMS, SO OUR EARLY HEAD START PROGRAM HAS 5 DIFFERENT TYPES OF PROGRAMS THAT WE MAKE AVAILABLE TO THE COMMUNITY. SO THE FIRST IS OUR OWN DIRECTLY OPERATED EARLY HEAD START, WHICH IS LOCATED AT THE SANTEE SITE.

1 OF THE THINGS THAT YOU WILL NOTICE IS THAT THIS YEAR WE ARE AT 100% ENROLLMENT WITH ALL 8 CHILDREN ALREADY THERE.

BUT WHAT WE DID DO WAS WE DID DOWNSIZE THE CLASSROOM BY 1 WHEN IT CAME TO OUR EARLY HEAD START HOME BASED OPTION.

WE ACTUALLY DID MAINTAIN HIGHER ENROLLMENT FIGURES.

WHILE WE DID DECREASE WHILE WE DID DECREASE IN OUR NUMBER.

AND AS YOU GUYS MAY ALL RECALL, WHEN IT CAME TO DECEMBER, WE HAD GONE THROUGH A NO COST ENROLLMENT REDUCTION WHERE THERE WAS AN OVERALL DECREASE IN OUR ENROLLMENT NUMBERS DESPITE THAT, WE ACTUALLY THIS YEAR WERE HITTING 75% AND WERE PROJECTED TO BE AT FULL ENROLLMENT IN TIME FOR END OF SEPTEMBER. WHEN IT COMES TO OUR EARLY HEAD START FAMILY CHILD CARE CENTER, WE DID REDUCE OUR FUNDED ENROLLMENT NUMBERS THERE AS WELL.

BUT FROM THAT WE WERE ABLE TO INCREASE OUR PERCENTAGE TO 77% FOR THIS YEAR IN COMPARISON TO LAST YEAR, WHERE WE WERE AT 43% WHEN IT CAME TO OUR PARTNER AGENCY.

WE HAVE 2 DIFFERENT KINDS, ALTHOUGH THEY DO THE SAME THING TO A CERTAIN EXTENT.

THEY'RE IN DIFFERENT GRANTS. SO WE SEPARATED IT OUT FOR YOUR REVIEW AND YOUR REFERENCE.

THEY ARE ALL SIMILAR FROM THE PREVIOUS YEAR. AS YOU CAN SEE THAT WHEN IT CAME TO OUR BASIC, THE ENROLLMENT NUMBERS DID DECLINE. BUT WE HAVE ALREADY PUT INTO ACTION AND WE HAVE ALREADY MET WITH OUR PARTNER TO ENSURE THAT THAT NUMBER IS INCREASING.

AND WE HAVE OUR EARLY HEAD START MANAGER WHO'S BEEN WORKING WITH OUR PARTNER ON INCREASING THAT ENROLLMENT.

SIMILARLY, WHEN IT CAME TO OUR EHS PARTNER SITE FOR OUR CHILDCARE PARTNERSHIP GRANT, AS YOU CAN SEE, THE PERCENTAGE OF ENROLLMENT HAS REMAINED THE SAME.

WHILE WE DID INCREASE OUR FUNDED ENROLLMENT BY 2.

AND SO I THINK WHAT'S IMPORTANT TO NOTE, AND IT'S ACTUALLY I THINK A COUPLE PAGES DOWN FROM THAT IS THAT YOU'LL SEE THAT OUR PERCENTAGE OF ENROLLMENT, LET'S JUST GO BACK TO PRESCHOOL AGAIN IS 53% AT THIS TIME, COMPARED TO 51% LAST TIME.

SO THAT SOUNDS LIKE GOOD NEWS. BUT IF YOU LOOK RIGHT ABOVE, YOU'LL ACTUALLY SEE THAT WE HAVE YOU KNOW, WE HAD 401 VACANCIES LAST YEAR, SO, AND 323 VACANCIES THIS YEAR.

RIGHT. AND SO HOW IS IT THAT WE HAVE FEWER VACANCIES BUT WE DON'T SHOW INCREASED PERCENTAGE OF ENROLLMENT.

AND THAT GOES BACK TO WHAT DOCTOR LEE EXPLAINED IS THAT.

BASED ON OUR DECLINING ENROLLMENT, WE NEED TO WHAT'S THE PHRASE WE NEEDED TO RE.

WHEN WE WENT FROM 1200 TO 900. WE DID A NO COST ENROLLMENT REDUCTION.

WE DID A NO COST ENROLLMENT REDUCTION. SO WHAT THAT MEANT IS WE HAD BEEN SAYING WE WOULD BE ABLE TO SERVE 1200 STUDENTS, AND IN REALITY, WE HAVE NOT SERVED 1200 STUDENTS FOR SEVERAL YEARS.

SO THE WE'RE ALLOWED TO DO THIS NO COST ENROLLMENT REDUCTION THAT SAYS WE'RE GOING TO, YOU KNOW, GET THE SAME REVENUE, BUT WE'RE GOING TO SERVE 900 STUDENTS.

AND WE'RE KIND OF LIKE SAYING WE'RE REALLY GOING TO SERVE THEM. AND SO SO THAT'S OUR NEW TARGET.

SO THAT'S WHY WHILE WE WHILE WE HAVE FEWER VACANCIES, THE PERCENTAGE HASN'T CHANGED BECAUSE WE'RE STILL ONLY HALFWAY TO OUR TARGET.

WHY IS THAT THE CASE AND WHY DID WE NEED TO DO THIS? NO COST REDUCTION. THERE'S A FEW REASONS. SOME GENERAL TRENDS WE SEE FROM THE PAST SEVERAL YEARS, AND THEN SOMETHING SPECIFIC TO THIS YEAR THAT WE'RE WORKING HARD TO ADDRESS. FIRST, WE WE HAVE SEEN DECLINING ENROLLMENT IN OUR EARLY LEARNING PROGRAMS FOR A VARIETY OF REASONS. 1, THERE ARE FEWER YOUNG CHILDREN IN THE AREA RIGHT THROUGH THE COST OF LIVING.

THERE'S BEEN FAMILIES THAT HAVE MOVED OUT OF THE AREA.

AND WE KNOW CALIFORNIA HAS EXPERIENCED ITS FIRST POPULATION DECLINE.

AND WE'RE SEEING THAT IMPACT OUR PROGRAMS. SECONDLY, WHEN YOU LOOK AT DEMOGRAPHER STUDIES,

[00:45:03]

SO THERE'S JUST ACTUALLY FEWER YOUNG CHILDREN TO SERVE.

THIRDLY YOU KNOW, CALIFORNIA EXPANDED TRANSITIONAL KINDERGARTEN.

SO MANY OF THE FAMILIES THAT HAVE A 4 YEAR OLD THAT MAYBE WOULD HAVE TYPICALLY KEPT THEM IN PRESCHOOL ARE NOW SENDING THEM TO TRANSITIONAL KINDERGARTEN BECAUSE THEY'LL BE AT THE SAME SCHOOL WHERE THEY'LL GO TO KINDERGARTEN.

SO THOSE 3 ARE BROADER, LONGER TERM TRENDS THAT HAVE BEEN IMPACTING OUR ENROLLMENT OVER THE YEARS.

THIS YEAR, WHILE WHY WE'RE NOT QUITE STILL ABOVE THE THRESHOLD WE'D HOPED TO BE, IS WE HAVE TO BE TRANSPARENT THAT THE DISRUPTION OF STAFFING IN EARLY ED, WHICH HAPPENED FOR A VERY REAL REASON, FOR THE UNCERTAINTY THAT THE FEDERAL GOVERNMENT HAD YOU KNOW, GIVEN AROUND FUNDING FOR HEAD START. BUT THAT DID MEAN THAT WE MISSED WE HAD TO CATCH UP ON OUR ENROLLMENT OF GETTING STUDENTS INTO THE PROGRAM BECAUSE IT'S A, YOU KNOW, IT'S AN IN DEPTH ENROLLMENT PROCESS TO MAKE SURE THAT STUDENTS AND FAMILIES QUALIFY AND ARE ELIGIBLE FOR HEAD START.

SO THE TEAM HAS BEEN WORKING HARD. AND ACTUALLY, DOCTOR LEE WAS JUST TALKING ABOUT PROVIDING OVERTIME.

AND THEY'RE REALLY WORKING TO GET US TO BE FULLY ENROLLED TO MEET THAT NEW TARGET WE HAVE OF THE NUMBER OF STUDENTS THAT WE'RE SERVING.

SO IN SEPTEMBER, WE CAN COME BACK WITH THIS DATA ORGANIZED IN THE SAME WAY THAT THEY DID IT FROM A POINT IN TIME COMPARISON LAST YEAR TO THIS YEAR.

AND AT THE END OF SEPTEMBER, WE'LL REALLY HAVE A GOOD SENSE.

DID THESE EXTRA EFFORTS MAKE UP FOR THAT LOST TIME AND DID THE YOU KNOW, DID THE NO COST REDUCTION ALIGN MORE THE EXPECTATIONS OF ENROLLMENT TO WHAT'S ACTUALLY HAPPENING, OR ARE WE GOING TO NEED TO THINK AGAIN ABOUT HOW YOU KNOW, OUR CAPACITY AND OUR ABILITY TO MEET THE CAPACITY WE SET FOR, FOR EARLY EDUCATION ENROLLMENT? SO THAT GIVES US THE DATA YOU ASKED FOR, BUT A LITTLE CONTEXT AS WELL FOR WHERE WE ARE WITH OUR ENROLLMENT.

SO OPEN TO QUESTIONS. THANK YOU SO MUCH FOR TAKING THE TIME TO PUT THIS TOGETHER FOR US AND THE PUBLIC.

ANY QUESTIONS OR COMMENTS FROM TRUSTEES? PRESIDENT BERTA.

I HAD A QUESTION. YES. TRUSTEE LARI. I WAS WONDERING, IS THERE MUCH DIFFERENCE BETWEEN ENROLLMENT NUMBERS BETWEEN SAN BENITO OR ENROLLMENT PERCENTAGES BETWEEN SANTA CLARA COUNTY AND SAN BENITO COUNTY? AND IF IT'S POSSIBLE TO GET A BREAKDOWN FOR INDIVIDUAL COUNTIES.

SO WE SERVE 2 DIFFERENT COUNTIES. WE SERVE THE SANTA CLARA COUNTY AS WELL AS THE SAN BENITO COUNTY.

WE WILL SAY THAT THE TREND IN SAN BENITO COUNTY, SLIGHTLY DIFFERENT, DIFFERS FROM THAT OF SANTA CLARA COUNTY.

SO SURPRISING. I KNOW THAT THERE IS AN OVERALL DEMOGRAPHIC KIND OF BIRTH RATE THAT'S LOWER AND DECLINING IN SANTA CLARA COUNTY, BUT IN SAN BENITO THERE'S ACTUALLY A SLIGHT INCREASE, A VERY SLIGHT.

BUT WE ALSO DO SEE THAT THERE ARE HIGHER DEMANDS IN SAN BENITO COUNTY.

SO WE DO SEE THAT THERE'S A THERE'S A MOVEMENT OF SHIFT OF YOUNG FAMILIES MOVING INTO SAN BENITO COUNTY.

BUT AT THE SAME TIME, WITH ALL OF THAT, WE DO SEE THAT THEY HAVE INCREASED THEIR TK OPTIONS IN SAN BENITO.

AS WELL AS THE HOLLISTER SCHOOL DISTRICT. SO WHILE THERE MAY BE TRENDS THAT SHOW THAT THERE MAY BE A HIGHER DEMAND, WE'RE ALSO SEEING THAT THE COMMUNITY IS ALSO LISTENING AND SUPPLYING THAT.

AND WE'RE ONE OF THE GROUPS. CURRENTLY, OUR ENROLLMENT IN OUR SAN BENITO COUNTY IS MUCH HIGHER WHEN IT COMES TO PERCENTAGES BECAUSE OF THE OVERALL DEMAND.

WE ARE THE ONLY HEAD START PROGRAM OPTION IN SAN BENITO COUNTY.

AND SO WITH THAT, WE DO HAVE HIGHER COUNTS THERE.

WE CAN SHARE THAT DATA IN THE NEXT REPORT. CAN WE BREAK IT DOWN BY COUNTY.

OF COURSE. OKAY. THANK YOU. VICE PRESIDENT CHON.

THANK YOU. THANK YOU FOR THIS INFORMATION. AND I JUST TO KIND OF GO OFF THAT MORE I THINK DECLINING ENROLLMENT IN GENERAL HITS THE BAY AREA THE HARDEST IN THE STATE OF CALIFORNIA. SO IT IS GOING TO LOOK DIFFERENT BETWEEN OUR COUNTY AND OTHERS.

SO YOU KNOW, IT'S DEFINITELY A CHALLENGE WITH THE HIGH COST OF LIVING HERE.

SO I REALLY APPRECIATE SEEING THE EFFORTS THAT WE'RE DOING TO KIND OF INCREASE IT.

AND THANK YOU FOR POINTING OUT THAT TK'S LOWERING THEIR AGE IS A BIG FACTOR WITH THIS.

THAT'S THAT'S A BIG ONE. I WAS CURIOUS AS TO WHY, IN THIS SNAPSHOT YOU CHOSE AUGUST 29TH.

IS THERE A REASON FOR THAT DATE SPECIFICALLY.

BECAUSE IT'S END OF YEAR? OH, OKAY. AND SO HISTORICALLY, IT'S ALWAYS BETTER TO CAPTURE END OF MONTH THAN IT IS AT THE BEGINNING OF THE MONTH.

AND YOU WON'T REALLY KNOW WHAT HAPPENED DURING THAT MONTH. AND OUR CLASSROOMS ARE SINGLE SESSIONS HAD OPENED ON AUGUST 19TH.

SO I WANTED TO REFLECT THAT TRANSITION AS WELL.

AND THEN DO YOU THINK THAT LATER THROUGHOUT THE YEAR? I GUESS HOW DO I SAY THIS? AUGUST IS THE BEGINNING OF A SCHOOL YEAR, TYPICALLY, RIGHT?

[00:50:03]

TYPICALLY WE PUT IN A CONCERTED EFFORT, IN ACCORDANCE TO HEAD START PROGRAM PERFORMANCE, TO DO EVERYTHING WE CAN TO REACH FULL ENROLLMENT AT THE BEGINNING OF THE SCHOOL YEAR.

I SEE. OKAY. HOWEVER THE FEDERAL GOVERNMENT ALSO REQUIRES US TO MAINTAIN.

AND SO. IN A PERFECT WORLD, THAT NUMBER WOULD NEVER DEVIATE FROM THE FIRST DAY TO MARCH.

HISTORICALLY, THOUGH, OVER THE LAST COUPLE OF YEARS, WE DO SEE HUGE GAINS.

OH WE DO. OKAY. AS WE PROGRESS THROUGHOUT THE YEAR.

OKAY. ALL RIGHT. THANK YOU. SO AGAIN, JUST THANK YOU FOR I REMEMBER THE THE COST, THE NO COST REDUCTION COMING TO THE BOARD.

AND SO I'M GLAD TO HEAR THAT. THAT'S KIND OF HELPING US BETTER ESTIMATE BUT THEN ALSO GET CLOSER TO FULLY ENROLLING.

SOME OF THOSE PROGRAMS. 1 OF THE NUMBERS THAT WAS STANDING OUT TO ME ALSO WAS IN THE FAMILY CHILD CARE THE SCCOE EARLY HEAD START FAMILY CHILD CARE SAYS THAT WE WENT FROM 19 CLASSROOMS TO 1 CLASSROOM THIS YEAR.

CAN YOU EXPLAIN WHAT THAT. THAT MIGHT BE A TYPO.

BECAUSE FAMILY CHILD CARE, THEY'RE ACTUALLY HOMES.

OKAY. AND SO THAT'S PROBABLY A TYPO THAT WE PUT UP THERE.

AND ONE OTHER THING I JUST WANTED TO MENTION WAS, I KNOW IT'S COME UP FREQUENTLY IN THE DISCUSSIONS AROUND THE INCOME THRESHOLD FOR HEAD START, GIVEN THE COST OF LIVING IN OUR AREA THAT, YOU KNOW, KIND OF PUTS FAMILIES IN, IN OUR COUNTY AT A DISADVANTAGE IN TERMS OF ACCESSING THE PROGRAM. AND SO AS THERE ARE OPPORTUNITIES THAT YOU SEE FOR THIS BOARD OR THROUGH JLAC TO ADVOCATE IN SUPPORTING SOME OF THOSE EFFORTS, PLEASE DO KEEP US INFORMED. I, I'M SURE THE BOARD WOULD BE VERY EAGER TO TO TRY TO HELP ADDRESS THAT.

AND I KNOW, YOU KNOW, HAWAII AND OTHERS HAVE CERTAIN WAIVERS AND PARAMETERS.

SO IT WOULD BE GREAT TO KIND OF KEEP THAT ON OUR RADAR.

ALL RIGHT. HEARING NO OTHER QUESTIONS. AGAIN, APPRECIATE YOUR TIME AND EFFORT ON THIS.

AND WE'LL GO TO OUR NEXT ITEM. DOCTOR TOSTON WOULD YOU INTRODUCE THE NEXT INFORMATION ITEM?

[C. Executive Services Division Update]

I WILL ASK DIRECTOR OF EXECUTIVE SERVICES JESSICA SIMPSON TO TO JOIN ME FOR THIS PRESENTATION.

AND BEFORE WE JUMP IN, I WANTED TO GIVE SOME CONTEXT FOR THIS PRESENTATION.

THIS IS ONE OF 6 PRESENTATIONS THAT YOU WILL RECEIVE BETWEEN NOW AND, I BELIEVE, FEBRUARY.

THERE ARE 6 DIVISIONS IN THE COUNTY OFFICE, AND THE INTENT IS TO OBVIOUSLY BE SHARE INFORMATION ABOUT THE WORK THAT'S HAPPENING IN DIFFERENT DEPARTMENTS, AS WELL AS INCREASED TRANSPARENCY ABOUT THE ORG STRUCTURE AND HOW DIFFERENT PIECES FIT TOGETHER.

THIS TIMELINE WAS SET SO THAT WE ARE ABLE TO GO THROUGH ALL THE DIVISIONS AS WE GET INTO THE BUDGETING PROCESS TO DEEPEN OUR UNDERSTANDING OF ORG STRUCTURE, THE WORK THAT'S GOING ON, AS WELL AS ALL THE DIFFERENT FUNDING STREAMS THAT ARE HAPPENING.

THE EXECUTIVE SERVICES TEAM ELECTED TO GO FIRST BECAUSE IT'S A NEW PROCESS, AND SO WE WILL BE LEARNING FROM THE FEEDBACK THAT WE RECEIVED TODAY.

WE'VE ALREADY RECEIVED SOME QUESTIONS ABOUT SOME OF THE LAYOUT THAT WE'LL ADDRESS TO THE BEST OF OUR ABILITY TONIGHT.

BUT WE'LL CERTAINLY TAKE NOTES SO THAT THE NEXT DIVISIONAL REPORTS HIT THE INTENDED TARGET.

AND SO THE ORGANIZATION OF THE COUNTY. AND BEFORE I GET INTO THAT, CAN I.

THERE ARE A NUMBER OF THE TEAMMATES FROM EXECUTIVE SERVICES WHO STAYED A LITTLE BIT LATER TONIGHT.

IF I COULD ASK YOU TO STAND JUST SO WE CAN SEE SOME OF THE FOLKS WHO ARE IN THE DIVISION [INAUDIBLE].

SO A FEW OF OUR TEAMMATES IN VARIOUS DEPARTMENTS AND EXECUTIVE SERVICES AND THE THE INTENT OF THIS, AGAIN, WAS TO BE A BRIEF OVERVIEW AND NOT NECESSARILY GET INTO ALL OF THE THE GRANULAR DETAILS, BUT WE WANT TO PROVIDE ENOUGH INFORMATION AROUND EACH DIVISION AS WE JUMP IN.

AND SO GOING TO THE NEXT SLIDE. THE WORK THAT WE'VE DONE IN IN OUR STRATEGIC PLANNING MEETING EARLIER THIS YEAR, THE VISION FOR OUR DIVISION IS THAT WE'RE SERVICE DRIVEN, ROOTED IN COLLABORATION.

GIVEN THE NUMBER OF RESPONSIBILITIES AND ROLES WITHIN EXECUTIVE SERVICES, WE CONNECT WITH OTHER OTHER DIVISIONS ACROSS THE ORGANIZATION, AS WELL AS A NUMBER OF COMMUNITY BASED PARTNERS AS WELL.

WHAT WE DO, A LOT OF OUR WORK IS THROUGH PARTNERSHIP IN CARRYING OUT THE MANDATED SERVICES OF COUNTY OFFICE AND THE ADMINISTRATIVE SERVICES, AS WELL AS OUR COMMUNITY PARTNERSHIPS. AND WE'LL GIVE SOME EXAMPLES AS WE GO THROUGH THIS SLIDE.

[00:55:05]

AND OUR GOAL IS TO CONTINUE TO IDENTIFY THE INDICATORS THAT ALLOW US TO HAVE EVIDENCE OF THE IMPACT THAT WE'RE MAKING AND THE RESULTS THAT ARE BEING ACHIEVED. READY FOR THE NEXT SLIDE. SO OUR DIRECTION THIS YEAR IS BUILDING STRONG SYSTEMS. THERE'S BEEN A SIGNIFICANT RESTRUCTURE WITHIN THE DIVISION.

AND SO WE ARE NEEDING TO AFFIRM SOME OF THE PREEXISTING PROCESSES BUT ALSO BE ADAPTIVE WITH THE CAPACITY WE HAVE NOW TO ENSURE CONSISTENT OPERATIONS. AND OUR WE RECOGNIZE THE IMPORTANCE OF COMMUNITIES AGAIN.

AND SO REALLY LOOKING AT HOW WE STRENGTHEN PARTNERSHIPS AND LEVERAGE THE RESOURCES THAT WE HAVE.

AND THE LAST FEW YEARS HAVE SHOWN US THAT IF WE'RE NOT INNOVATIVE AND FINDING WAYS TO PARTNER, IT BECOMES VERY DIFFICULT TO SUSTAIN SOME OF THE PAST PRACTICES.

AND SO INNOVATION IS ANOTHER KEY AREA. READY FOR THE NEXT SLIDE.

SO WITHIN THE DIVISION THERE'S THE OFFICE OF THE SUPERINTENDENT, THE CHARTER SCHOOLS DEPARTMENT, THE CHILDCARE PLANNING AND SUPPORT DEPARTMENT, EARLY CARE AND EDUCATION INITIATIVES DEPARTMENT, OUR GRANTS, PARTNERSHIPS AND OPERATIONS DEPARTMENT, PUBLIC AFFAIRS, GOVERNMENT RELATIONS AND THE.

WE ARE THE ADMINISTRATIVE UNIT FOR THE SANTA CLARA NORTHWEST SELPA.

AND SO THE OFFICE OF THE SUPERINTENDENT, PROVIDES THE LEADERSHIP AND THE VISION FOR EDUCATION IN THE COUNTY, RESPONSIBLE FOR ENSURING COMPLIANCE IN A NUMBER OF AREAS INTERNALLY AS WELL AS EXTERNALLY, WITH MANDATED RESPONSIBILITIES FOR OVERSIGHT OF OUR DISTRICTS, AS WELL AS MANAGING A NUMBER OF FUNCTIONS THAT WE ARE DELEGATED THE AUTHORITY TO DO SO FROM THE BOARD IN TERMS OF INTERDISTRICT TRANSFERS, THE COUNTY COMMITTEE, AS WELL AS EXPULSION APPEALS, IT SAYS FUNDED FROM THE GENERAL FUND. GENERAL FUND, ALSO THE COUNTY SERVICES FUND.

YEAH. WHICH IS THE AMOUNT THAT WE RECEIVE FROM THE STATE FOR THE MANDATED ADMINISTRATIVE RESPONSIBILITIES OF THE COUNTY OFFICE.

THE TOTAL FTE IN THE SUPERINTENDENTS OFFICE OR FOR MYSELF, THE DIRECTOR OF EXECUTIVE SERVICES AND 2 SENIOR EXECUTIVE ASSISTANTS, FULLY TRANSPARENT, RECOGNIZING THAT THESE ARE HIGH SALARIES I REPRESENT, I BELIEVE THAT I KNOW THE HIGHEST EMPLOYEE OF THE COUNTY OFFICE. AND SO MY SALARY IS INCLUDED IN THERE, AS WELL AS THE OTHER DIRECTOR AND THE 2 ASSISTANTS.

THAT TOTAL FUNDING, YOU SEE IS THE TOTAL OPERATING BUDGET, INCLUDING SUPPLIES, MATERIALS, TRAVEL, AS WELL AS RESOURCES FOR CONTRACTED SERVICES.

SOME OF THE SERVICES THAT WOULD COME OUT OF THIS BUDGET.

YESTERDAY WE HAD OUR LEADERSHIP TAINING. AND SO THE SUPERINTENDENT'S OFFICE COVERS THE CATERING EXPENSES FOR THAT CONVENING.

THE I BELIEVE THE CONTRIBUTION WE MAKE TO SILICON VALLEY READS COMES FROM THIS BUDGET, AS WELL AS A NUMBER OF OTHER SERVICES THAT AND CONSULTANTS THAT ARE USED IN SUPPORT OF THE DISTRICTS. AND SO THE BUDGET REPRESENTS THE BREADTH OF RESPONSIBILITIES FOR THE SUPERINTENDENT'S OFFICE INTERNALLY AS WELL AS EXTERNALLY.

SO THE CHARTER SCHOOLS DEPARTMENT IS ONE OF THE MANDATED SERVICES AND HAS OVERSIGHT OF THE 20 CHARTER SCHOOLS THAT ARE AUTHORIZED BY THE OUR BOARD, SERVING 9000 STUDENTS. YOU SEE ALL THE MANDATED RESPONSIBILITIES TO CLARIFY FUNDING FOR THE CHARTER SCHOOLS DEPARTMENT.

WE WERE SELECTED FOR A STATE GRANT TO BUILD THE CAPACITY OF OTHER AUTHORIZERS THROUGHOUT THE STATE.

THAT'S THE SMALL SLIVER THAT YOU SEE IN RED WHERE IT SAYS GENERAL FUND.

IT CAN BE A LITTLE BIT MORE DESCRIPTIVE. THE FUNDS THAT WE RECEIVE FOR OUR CHARTER OVERSIGHT IS SET IN STATUTE.

WE RECEIVE UP TO 1% OR THE ACTUAL COST TO OVERSEE THE CHARTER SCHOOLS WITHIN OUR COUNTY.

AND SO, FOR EXAMPLE, IF THE TOTAL FUNDING AMOUNT EXCLUDING THE GRANT WAS $1 MILLION, THE BUDGETED AMOUNT REPRESENTS WHAT WE'RE ELIGIBLE FOR BEING REIMBURSED OR RECEIVING THE FEES OR THE COST TO OVERSEE CHARTER SCHOOLS.

IF THE ACTUAL COST WERE $700,000, WE WOULD NOT SEE THAT $300,000 IN REVENUE BECAUSE IT'S UP TO 1% OR ACTUAL COST OR LESS. SO WHILE IT SAYS GENERAL FUND, THAT'S A STATUTORY FUNDING SOURCE.

AND THE DESCRIPTOR WE USED WAS THE BEST DESCRIPTOR OF THE 3 THAT I BELIEVE THAT WE HAVE THROUGHOUT THE PRESENTATION,

[01:00:06]

IN THE CURRENT YEAR OR LAST YEAR, THERE WERE 5 RENEWALS.

YOU ALL RECEIVE A COPY OF THE ANNUAL DATA BOOK THAT PROVIDES THE DATA OF ALL THE CHARTER SCHOOLS THAT ARE AUTHORIZED BY THE COUNTY OFFICE.

THIS YEAR, AS WELL AS ANNUAL VISITS TO ALL OF OUR CHARTER SCHOOLS ON A REGULAR BASIS, STAFF ARE ALSO MONITORING BOARD MEETINGS AND BEING AVAILABLE FOR TECHNICAL ASSISTANCE AND SUPPORT AS DIFFERENT ISSUES COME UP.

REFERENCED THE GRANT, WHICH WE WERE SELECTED TO PROVIDE TECHNICAL ASSISTANCE AND SHARE BEST PRACTICES ACROSS THE STATE.

ABOUT EFFECTIVE PRACTICES FOR AUTHORIZING IN THE COMING YEAR.

WE HAVE 2 CHARTER SCHOOLS THAT ARE UP FOR RENEWAL, NEXT YEAR WE HAVE 9 RENEWALS THAT WILL BE BROUGHT BEFORE YOU.

AND A QUICK NOTE. THE CHARTER SCHOOL DEPARTMENT IS ALSO RESTRUCTURING THIS YEAR AND LOOKING AT SERVICES AND APPROACH TO THE WORK.

THE PREVIOUS FTE FOR THE CHARTER SCHOOLS DEPARTMENT WAS 6 FTE.

IT'S BEEN REDUCED TO 3 THIS YEAR. THANK YOU. HI AGAIN.

JESSICA SIMPSON, DIRECTOR OF EXECUTIVE SERVICES. I'M GOING TO TAKE IT FROM HERE. THIS IS OUR CHILD CARE PLANNING AND SUPPORT DEPARTMENT.

YOU'LL SEE THAT IT HAS 13 FTE AND A TOTAL FUNDING OF $6.1 MILLION.

THIS DEPARTMENT IS FUNDED BY THE CDE. THEY ARE RESPONSIBLE FOR THE EARLY CHILDHOOD ECOSYSTEM, WHICH IS SUCH A COOL TERM FOR WHAT THEY OVERSEE AND WHAT THEY DO.

IT INCLUDES THE LOCAL AND EARLY EDUCATION PLANNING COUNCIL, THE CHILD CARE RESOURCE AND REFERRAL PROGRAM.

THERE IS THE CALIFORNIA PRESCHOOL INSTRUCTION NETWORK.

THAT'S CPIN AND OF THIS GREAT WORK THAT THEY DO.

100 NO, $1.5 MILLION. IT FLOWS BACK TO THE COMMUNITY THROUGH STIPENDS AND REIMBURSEMENTS AND BLOCK GRANTS TO THE INDIVIDUALS WHO CARRY OUT THIS WORK IN THE COMMUNITY. THE 2024-2025 SCHOOL YEAR SAW THEM FOCUSING ON CONNECTING FAMILIES TO THE HIGH QUALITY SERVICES THAT THEY SUPPORT AND PROVIDE THROUGH THEIR DIFFERENT INITIATIVES LIKE CPEN AND CHILDCARE RESOURCES.

AND THEY PROVIDED $40,000 IN TRAINING REIMBURSEMENTS FOR THESE GROUPS OF PEOPLE.

SO THEY TRAIN PEOPLE TO BE ABLE TO PROVIDE CHILD CARE IN DIFFERENT SETTINGS.

AND THEY WERE ABLE TO TRAIN THOSE MANY PEOPLE AND GIVE THAT MUCH MONEY BACK.

WE THEN HAVE EARLY CARE AND EDUCATION INITIATIVES, WHICH IS KIND OF RELATED TO CHILD CARE IN A WAY.

IT IS A PART OF THAT, THAT ECOSYSTEM. IT AIMS AT SYSTEM LEVEL CHANGES GUIDED BY INPUT FROM THE COMMUNITY, FROM THE BOARD PRIORITIES AND FROM THE SUPERINTENDENTS.

VISION. SO WHAT DOES UPK LOOK LIKE IN SANTA CLARA COUNTY? IT'S RESPONSIBLE FOR THE EARLY LEARNING MASTER PLAN, THE EARLY CHILD CARE EDUCATION FACILITY STUDIES AND CHILD CARE PORTAL.

AND THAT PORTAL PROVIDES DATA TO IDENTIFY COMMUNITY NEEDS.

NEXT SLIDE. ACTUALLY, BEFORE YOU GO TO THE NEXT SLIDE, I JUST WANT TO HIGHLIGHT FOR BOTH OF THE EARLY CHILD CARE DEPARTMENTS, YOU SEE A CONTRIBUTION FROM THE GENERAL FUND.

AND JESSICA REFERENCED. THESE REPRESENT SOME OF OUR STRATEGIC PRIORITIES THAT HAVE PREVIOUSLY BEEN IN PLACE IN TERMS OF INVESTING IN EARLY LEARNING.

AND SO THESE RESOURCES ARE GOING TO MEET THE GOALS THAT WE HAD, WHETHER IT BE THE PARTICIPATION THROUGH STRONG START INITIATIVE AND OTHER BODIES OF WORK THAT WE'VE BEEN ENGAGED IN. AND SO PREVIOUSLY THE STRATEGIC INVESTMENT INTO THIS PRIORITY, ANYTIME WE MAKE AN INVESTMENT TO ALIGN WITH OUR STRATEGIC PRIORITIES, THOSE ARE CONSTANTLY UNDER REVIEW.

AND AS WE CONTINUE TO TALK ABOUT WHAT THE FUTURE LOOKS LIKE IN OUR VISIONING PROCESS, IF THOSE PRIORITIES CHANGE, THERE COULD BE A SHIFT IN WHERE WE'RE INVESTING GENERAL FUND DOLLARS.

THANK YOU. THE CHILD CARE PORTAL IS WHAT I KIND OF WANT TO HIGHLIGHT RIGHT NOW.

IF ANY OF YOU HAVE EVER HAD A CHILD AND TRIED TO FIND CHILD CARE, HOW DIFFICULT THAT CAN BE.

WELL, THIS PORTAL TAKES YOUR INFORMATION AND GIVES YOU YOUR OPTIONS IN YOUR AREA, IN YOUR NEIGHBORHOOD, IN YOUR COMMUNITY, MAYBE NEAR YOUR JOB. SO IT PROVIDES A SERVICE TO PEOPLE AS WELL AS FOR US.

IT PROVIDES US REAL TIME DATA ON NEED. SO WHERE DO WE SEE MOST OF THE REQUESTS COMING FROM SERVICES.

IS IT COMING FROM A CERTAIN AREA, CERTAIN CITY? IS IT A CERTAIN AGE GROUP? IS IT A CERTAIN DEMOGRAPHIC?

[01:05:02]

SO I THINK THAT'S REALLY COOL. THANK YOU. WE HAVE GRANTS, PARTNERSHIPS AND OPERATIONS DEPARTMENT.

THIS DEPARTMENT PROVIDES THE AGENCY WITH FUNDING AND PARTNERSHIP OPPORTUNITIES THAT ARE ALIGNED TO PROGRAMS, CAPACITIES AND THE OVERALL SYSTEMS AND SUPPORT HERE AT THE SCCOE.

THE REVENUE THAT YOU SEE AT THE BOTTOM REPRESENTS IOSAS, LMUS THINGS OF THAT NATURE THAT THEY PULL IN FROM PROVIDING TRAINING, TECHNICAL ASSISTANCE, GRANT WRITING, SUPPORT.

IF ANYBODY'S EVER WRITTEN A GRANT BEFORE YOU KNOW THAT IT IS A DIFFICULT PROCESS AND IF YOU DON'T LIKE IT, THEY WILL ACTUALLY WALK YOU THROUGH IT IN A WAY WHERE YOU DON'T HATE IT.

SO THAT'S THAT'S NICE. THE ACTUAL TOTAL BUDGET IS $646,000.

AND LAST YEAR IN NEW GRANTS, THEY SUPPORTED THE SCCOE IN PULLING THIS A REALLY BIG NUMBER $25,754,652 IN GRANTS FROM LAST YEAR. SO THAT'S WHAT THEY SUPPORTED THE SCCOE AND OTHER PARTNERS IN, IN BRINGING IN SO WE CAN PROVIDE SERVICES.

I JUST WANT TO HIGHLIGHT IN CONTEXT, AS WE TALK ABOUT FISCAL PRIORITIES, THE INVESTMENT OF $600,000 FOR THE STAFFING, THE RETURN ON THAT INVESTMENT WAS $25 MILLION.

AND THIS GOES ACROSS THE ORGANIZATION ANYTIME THERE'S A GRANT OPPORTUNITY.

ALLISON IS CONSTANTLY SCANNING FOR STATE, FEDERAL AND NONPROFIT GRANT OPPORTUNITIES.

1 OF THE AREAS THAT WE'LL BE FOCUSING IN ON THIS YEAR IS IDENTIFYING POTENTIAL GRANT OPPORTUNITIES TO SUPPORT THE WALDEN WEST PROGRAM.

ADDITIONALLY, THIS DEPARTMENT COORDINATES PARTNERSHIPS TO SOLICIT GRANTS.

BUT ONE OF THE KEY PROJECTS THIS YEAR IS DEVELOPING A A PARTNER INTAKE PORTAL.

SO THAT WE HAVE A UNIFORM PRACTICE OF IDENTIFYING COMMUNITY PARTNERS AND PRIORITIES THAT ALIGN WITH US.

RATHER THAN SOMEONE EMAILING ME DIRECTLY ASKING FOR A PARTNERSHIP, WE WANT TO STREAMLINE THE PROCESS AND ALSO ENSURE THAT IT'S EQUITABLE AS WE ARE INVESTING IN THOSE COMMUNITY RELATIONSHIPS. THANK YOU. THE GRANTS PARTNERSHIP AND OPERATIONS DEPARTMENT HAS SUPPORTED OVER 200 PROJECTS. THEY HAVE SUBMITTED OVER 50 SPONSORED PROJECT APPLICATIONS, AND THEY PROVIDE INTERNAL SUPPORT THAT I TALKED ABOUT.

THEY PROVIDE A PROGRAM FOR COORDINATORS AND DIRECTORS WHO MIGHT BE NEW TO GRANTS TO HOW TO FROM FILLING OUT THE APPLICATION TO THE REPORTING, THE DATA COLLECTION, THE SUBMITTING OF REPORTS, ALL OF THE INTRICACIES THAT GO ON WITH IT.

THE GRANTS, PARTNERSHIPS AND OPERATIONS DEPARTMENT PROVIDES SUPPORTS FOR OUR INTERNAL ORGANIZATION, AND THEY'VE PARTNERED WITH INTERNAL BUSINESS SERVICES TO ENHANCE THE ORGANIZATIONAL COMPLIANCE.

SO FURTHER ALIGNING OUR PRACTICES, WHICH IS AMAZING FROM AN END USER POINT OF VIEW.

THANK YOU. WE HAVE OUR PUBLIC AFFAIRS DEPARTMENT.

PUBLIC AFFAIRS IS REALLY ABOUT CONNECTING PEOPLE.

THEY CONNECT THROUGH COMMUNICATION, CREATIVE ENGAGEMENT.

I'M NOT SURE IF YOU GUYS FOLLOW US ON FACEBOOK AND INSTAGRAM.

I DO. SO THEY THEY DO ALL THOSE REALLY FUN POSTS THEY POST ON LINKEDIN.

THEY DO DIFFERENT PRESS RELEASES, ALL OF THOSE THINGS TO KIND OF GET THE WORD OUT ABOUT THE GOOD THINGS THAT WE'RE DOING HERE AT THE SCCOE AND THE SERVICES THAT WE CAN PROVIDE TO COMMUNITIES AND FAMILIES AND SCHOOLS AND DISTRICTS.

THERE ARE CHEERLEADERS OR OUR MEGAPHONE FOR OUR CHEERLEADERS TO TO REALLY GET THE WORD OUT, AND THEY ARE ACTUALLY NATIONALLY AND STATEWIDE AWARD WINNERS FOR THEIR PROGRAM AND THEIR WORK.

SO THAT'S AMAZING. LAST YEAR THEY SUPPORTED 2500 PROJECT REQUESTS.

I PROBABLY SUBMITTED 500 OF THEM MYSELF. THEY DO SUCH EXCELLENT WORK AND THEY'RE REALLY GREAT PEOPLE PERSON.

THEY HAVE A NEW PRINT SHOP SYSTEM, AND FROM THAT SYSTEM THEY WERE ABLE TO PROCESS OVER 400 ORDERS IN 2 MONTHS, WHICH IS. THAT'S INCREDIBLE. THEY THEY REALLY DO SUPPORT US IN IN WAYS THAT YOU DON'T THINK ABOUT.

AND I WANT TO HIGHLIGHT THE LANGUAGE SERVICES.

SO OUR PUBLIC AFFAIRS DEPARTMENT OVERSEES OUR TRANSLATION AND INTERPRETATION FOR PARENTS DURING IEPS FOR MEETINGS SUCH AS THESE MEETINGS.

OTHER CONFERENCES THAT YOU MIGHT HAVE OR SYSTEMS THAT YOU HAVE WITH DISTRICTS AND ALL OF THAT.

THEY SUPPORT THAT SERVICE. AND I JUST WANTED TO HIGHLIGHT THAT, BECAUSE WHEN YOU THINK OF PUBLIC AFFAIRS, YOU REALLY DON'T THINK ABOUT THE LANGUAGE SERVICES. I ALSO HIGHLIGHT THE PRINT SHOP, PROVIDE SUPPORT TO OUR LOCAL SCHOOL DISTRICTS AS WELL AND OTHER PUBLIC ENTITIES IN

[01:10:06]

SO OUR GOVERNMENT RELATIONS DEPARTMENT AND WE'LL GET THIS SLIDE UPDATED SO YOU CAN SEE THE FULL BUDGET.

THERE'S ONE FTE. THE GOVERNMENT RELATIONS SUPPORTS US IN OUR LOCAL ADVOCACY, WORKING WITH OUR LOCAL ELECTED DELEGATION, TRACKING ON BILLS AND POLICIES THAT MIGHT IMPACT US, SUPPORTING COMMUNITY PARTNERSHIPS AND WORKING WITH STAFF IN VARIOUS OFFICES LOCALLY AND AT THE STATE LEVEL.

ADDITIONALLY, THIS YEAR, THE GOVERNMENT RELATIONS DEPARTMENT WILL BE PICKING UP THE RESPONSIBILITY TO SUPPORT POLICY DEVELOPMENT FOR US AS WE ARE GOING THROUGH THE THE REVISION PROCESS AND CONTINUING TO FIND WAYS TO SUPPORT THE ALIGNMENT BETWEEN THE LOCAL TRUSTEES AND THE COUNTY BOARD AND THE SUPERINTENDENT IN TERMS OF EDUCATIONAL POLICY.

YES. SO THERE'S JUST 1 PERSON, THOUGH. 1 PERSON.

THAT SEEMS LIKE A LOT FOR 1 PERSON. SO THERE'S 1 PERSON.

WE ALSO HAVE EXTERNAL CONTRACTS WITH STATEWIDE ASSOCIATIONS TO ENSURE THAT WE'RE BROADENING OUR REACH.

AND SO THEY'RE WORKING IN PARTNERSHIP. THIS IS ONE OF THE AREAS THAT WE CHOSE TO REDUCE LAST YEAR.

THE COST PREVIOUSLY FOR THE GOVERNMENT RELATIONS TEAM, I BELIEVE LAST YEAR BUDGETED AMOUNT, NOT ACTUAL AMOUNT WAS $1 MILLION. AND SO WE BELIEVE THIS APPROACH THIS YEAR WILL ALLOW US TO HAVE THE SAME LEVEL OF IMPACT AND CONNECTION AND BE EFFICIENT WITH THE RESOURCES THAT WE HAVE AVAILABLE TO US.

AND I KNOW I'VE SAID THIS IN THE PAST, BUT I RESPECTFULLY DISAGREE WITH THAT APPROACH, ESPECIALLY, YOU KNOW, GIVEN EVERYTHING GOING ON BOTH AT THE STATE AND FEDERAL LEVEL.

AND I WOULD SAY I FEEL THE OPPOSITE. I THINK WE SHOULD BE INVESTING MORE IN THAT.

AND I KNOW THAT I'M SURE THE ONE STAFF MEMBER IS DOING AMAZING, BUT YOU KNOW, I JUST FEEL LIKE IT'S SO IMPORTANT AND IT'S IMPACTING OUR SCHOOLS, EVERYTHING GOING ON AT THE STATE AND FEDERAL LEVEL.

ABSOLUTELY. I 100% AGREE WITH YOU. AND I WOULD WOULD LOVE TO BE IN A POSITION TO BE ABLE TO INVEST IN A NUMBER OF PRIORITIES ACROSS THE ORGANIZATION.

AND AS WE BECOME, AS WE CONTINUE TO STABILIZE OUR, OUR FISCAL RESOURCES IT WILL PROVIDE US THE OPPORTUNITY TO REINVEST IN AREAS AND PRIORITIES THAT WERE PREVIOUSLY IN PLACE.

YES. VICE PRESIDENT CHON. DOES THIS PERSON, THE 1 FTE PERSON DO THEY WORK OUT OF OUR OFFICES HERE OR DO THEY WORKING IN SACRAMENTO? JOHN SWEENEY WORKS IN OUR OFFICES. OKAY. THANK YOU.

OKAY. AND THEN I'M CURIOUS TO JUST. AND I THINK MAYBE THIS CAN COME UP TOWARD JLAC.

I KNOW 1 OF THE THINGS THAT I'VE SPOKEN ABOUT HERE, AND IT'S BEEN A PRIORITY IN THE PAST FEW YEARS.

IT HASN'T COME UP MORE RECENTLY, BUT THAT RETURN OF FEDERAL FUNDING THAT WE ALWAYS HAVE TO DO.

SO WHATEVER WORK WE CAN DO TO NOT GIVE BACK SO MUCH MONEY, WHETHER IT'S IN THIS OFFICE OR IN AND OTHERS LIKE, I WOULD LOVE TO SEE US PRIORITIZE THAT MORE. I KNOW THAT THAT'S A BIGGER ISSUE THAN JUST THAT CAN FALL ON JOHN'S SHOULDERS, BUT I THINK WHATEVER WORK, WE CAN DO THAT JUST TO, YOU KNOW, FIND MORE WAYS TO KEEP THAT FUNDING HERE.

WOULD DEFINITELY BE A PRIORITY. I'D LIKE TO SEE. YOU MEAN THE PROPERTY TAX? YES. THAT MONEY? YES. YEAH. JUST A QUICK RESPONSE.

YES. THAT IS 1 OF THE PRIORITIES OBVIOUSLY FOR US HERE.

BUT ALSO IN TALKING WITH THE SANTA CLARA COUNTY SCHOOL BOARDS ASSOCIATION, A PRIORITY FOR THEM AS WELL.

WE ARE ALSO CONTINUING TO ENGAGE IN CONVERSATIONS WITH OTHER BASIC AID COUNTIES AND HAVE ALREADY BEGUN SOME DISCUSSIONS ON WHAT A POTENTIAL POLICY FIX MIGHT LOOK LIKE. I BELIEVE SANTA CLARA, SANTA CLARA VALLEY EDUCATION FUND.

WHO'S LISA? SVF. SILICON VALLEY. SORRY. SVF HAS A WHITE PAPER OR A POLICY PAPER THAT WILL BE PUBLISHED IN THE COMING WEEKS ON THAT ISSUE SPECIFICALLY, WHICH WILL GIVE US AN OPPORTUNITY TO UPLIFT THAT TOPIC AS WELL AS DEVELOP A STRATEGY TO ADVOCATE FOR IT. THAT'S GREAT. TRUSTEE PACHECHO.

[01:15:02]

FIRST, JOHN IS AMAZING AND WE'RE VERY BLESSED TO HAVE HIM.

AND RELATED TO THE JOINT LEGISLATIVE ADVISORY COMMITTEE.

I'M MY HOPE IS THAT WE WOULD HAVE MORE OF THOSE TYPES OF MEETINGS AND ALSO MORE STRATEGICALLY SCHEDULED THAT ARE ALIGNED WITH THE LEGISLATIVE CYCLE. BUT RELATED TO TRUSTEE SREEKRISHNAN POINT, IT'S A ONE MAN ARMY, REALLY, YOU KNOW, OR I DON'T KNOW, MAYBE. MAYBE THERE'S MORE PEOPLE SUPPORTING. BUT YOU KNOW, MY QUESTION WOULD NOT A QUESTION, THIS RHETORICAL QUESTION, BUT YOU KNOW, TO HAVE MORE MEETINGS AND TO HAVE THEM MORE ALIGNED WITH OUR LEGISLATIVE CYCLE.

WHAT WOULD THE CAPACITY DEMAND LOOK LIKE? AND HOW CAN WE MAKE NECESSARY SHIFTS TO REALLY INVEST HEAVILY IN THIS AREA, WHICH I KNOW WE'RE DOING AS BEST WE CAN. THANK YOU FOR RAISING THAT.

THIS TOPIC. WE ARE IN CONVERSATIONS RIGHT NOW ABOUT ADJUSTING OUR CALENDAR AND ALIGNING WITH THE, THE SCHOOL BOARDS ASSOCIATION, THE SANTA CLARA SCHOOL BOARDS ASSOCIATION SO THAT WE MOVE.

I BELIEVE IT'S QUARTERLY NOW SO THAT THE CALENDAR BEGINS NOW.

AND OUR LOCAL ELECTED OFFICIALS HAVE ALSO GIVEN US THAT FEEDBACK.

THAT NOW IS THE WINDOW TO BEGIN HAVING CONVERSATIONS.

GATHERING DATA, UPLIFTING PRIORITIES. AND SO OUR GOAL IS TO GET INTO A CYCLE, WHERE WE ARE HAVING OUR JLAC HERE IN ALIGNMENT WITH THE LAC. AND WE ARE RELYING ON OBVIOUSLY JOHN, FOR INTERNAL COORDINATION.

BUT OUR PARTNERS FROM CAPITAL ADVISORS ARE ALSO ADVISING ON THAT PLAN.

THEY'VE BEEN IN COUNTY 2 TIMES ALREADY FOR MEETINGS RELATED TO OUR STRATEGY GOING FORWARD THIS YEAR AND HELPING US PREPARE FOR THAT.

IN ADDITION TO CAPITAL ADVISORS, WE ALSO WORK WITH SCHOOL SERVICES WHO WILL ALSO SUPPORT US.

AND WE ARE TALKING WITH BOTH ORGANIZATIONS AND JOHN ABOUT HOW WE ALIGN COORDINATE THE WORK.

SO THERE'S NO REDUNDANCY. AND THERE'S CLARITY OF MESSAGE FROM US AS AN ORGANIZATION.

TRUSTEE SREEKRISHNAN. AND THEN TRUSTEE SPEISER.

TRUSTEE SPEISER CAN GO FIRST. 2 THINGS. I AGREE THAT IT'D BE NICE TO HAVE A CALENDAR THAT MESHES WITH THE LEGISLATIVE CALENDAR AND PERHAPS MORE MEETINGS.

OTHER THING IS ALONG THE LINES, AS IT RELATES TO THE RETURNING OF THE PROPERTY TAXES WE GOT JORGE AND I GOT CONTACTED BY SAN MATEO COUNTY WITH SOME GREAT LIKE, BASICALLY THEY'VE DONE A LOT OF RESEARCH AND THEY HAD THEY HAD BECKER'S OFFICE DO SOME RESEARCH AS IT RELATES TO IT. SOME OF THEIR INFORMATION ACTUALLY IS WRONG.

BECAUSE THEY HAD OUR NUMBERS LOWER THAN THEY ARE.

THEY HAD US AT 47 MILLION, WERE 57 MILLION THAT WERE GIVING BACK.

BUT THAT BEING SAID, THEY'RE HEADING IN THE RIGHT DIRECTION.

AND THEY HAVE BECKER INTERESTED IN HELPING US.

SO WE'RE WE'RE IN A GOOD, GOOD SPACE AS IT RELATES TO THAT.

TRUSTEE SREEKRISHNAN. YEAH. I JUST WANTED TO ASK AND CURIOUS TO SEE HOW MANY MEMBERS OF OUR LOCAL STATE DELEGATION YOU'VE BEEN ABLE TO MEET WITH AND HOW THAT'S GOING. I CANNOT REMEMBER THE EXACT NUMBER OFF THE TOP OF MY HEAD, BUT I'VE HAD 3 IN-PERSON MEETINGS HERE IN COUNTY AND IN SACRAMENTO AND HAVE MADE CONTACT WITH SOME OF THE OTHER OFFICES. WE HAVE BEEN INTENTIONAL WITH MAKING THOSE POINTS OF CONTACT.

AND JUST BECAUSE THE LIMITED AVAILABILITY OF THEIR CALENDARS AND MY CALENDARS AND STILL NEEDING TO PRIORITIZE MY INITIAL 1 ON 1 MEETINGS WITH THE SUPERINTENDENTS AS WELL AS A NUMBER OF OTHER COMMUNITY PARTNERS. BUT WE HAVE MADE SOME INITIAL CONNECTIONS AND LOOK FORWARD TO DEEPENING THOSE RELATIONSHIPS GOING FORWARD.

AND I WILL ADD, JOHN MAINTAINS CONTACT WITH HIS COUNTERPARTS IN THEIR OFFICE.

I JUST HAVEN'T BEEN ABLE TO SIT DOWN FACE TO FACE WITH ALL OF THEM YET.

AND SO I WILL TAKE US TO OUR LAST SLIDE BECAUSE WE ALL ARE PRETTY WELL VERSED IN THE WORK GOVERNMENT RELATIONS HAS DONE IN THE PAST.

SO I'LL JUMP TO THE SELPA FOR THE SAKE OF TIME.

AND SO THE SANTA CLARA NORTH WEST SELPA. UNIQUE DEPARTMENT.

WE SERVE AS THE ADMINISTRATIVE UNIT. THE SELPA IS GOVERNED BY THE 21 OR 20 MEMBER LEAS AND THE COUNTY OFFICE.

AND SO WE ARE THE ADMINISTRATIVE UNIT, MEANING THAT THEY ARE OUR STAFF, BUT REPORT DIRECTLY TO THE GOVERNANCE BODY FOR THE

[01:20:02]

AND SO I TOUCHED ON THE 21 MEMBER LEAS. WE ARE 1 OF THE LEAS.

THERE ARE 2 SELPAS IN THE COUNTY. WE WE SERVE AS THE OUR RLA REGIONAL LOCAL AGENCY.

THE THAT SIGNS OFF ON THE LOCAL PLAN FOR BOTH SELPAS.

WE ARE NOT A MEMBER OF SOUTH WEST SELPA, BUT THERE ARE OBVIOUSLY VERY STRONG RELATIONSHIPS.

THE SELPA MANAGES AND DISTRIBUTES OVER $150 MILLION IN STATE AND FEDERAL SPECIAL ED FUNDS, PROVIDE SUPPORT AND SUBMITTING ALL OF THE REQUIRED REPORTS TO CDE AND THE FEDS FOR OVER 16,000 STUDENTS.

PROVIDES A HIGH LEVEL OF TRAINING AND WORKING WITH PARENTS, AS WELL AS THE ALTERNATIVE DISPUTE RESOLUTION THAT ALREADY REFERENCED AND AS IT RELATES TO OUR SELPA, AS WE ARE STILL VERY MUCH TRANSITIONING FROM A PREVIOUS ORGANIZATION WHERE THERE WERE MULTIPLE SELPAS TO 2 SELPAS.

THERE HAVE BEEN SOME LEARNING OPPORTUNITIES, AND I'D SAY FAIR TO DESCRIBE AS PAIN POINTS AS EVERYONE ADJUSTS TO THE NEW STRUCTURE AND UNDERSTANDING HOW THE CONVERSATIONS WITH DIFFERENT FOLKS IN THE ROOM WILL DEVELOP IN THOSE RELATIONSHIPS WILL MATURE OVER TIME.

SO I WANT TO THANK YOU SO MUCH FOR OBVIOUSLY THE FEEDBACK TIME, THE QUESTIONS AND SUGGESTIONS ABOUT WHERE WE COULD FOCUS AND BE CLEARER ON THE PRESENTATION. I'LL PAUSE THERE AND THANK MY CO-PRESENTER FOR HER LEADERSHIP AND PRESENTING THE INFORMATION WITH ME, AND PAUSE FOR ANY ADDITIONAL QUESTIONS. THANK YOU.

TRUSTEE ROCHA. THANK YOU. THANK YOU FOR THE PRESENTATION.

A QUICK QUESTION. YOU HAD SHOWN THE THE BUDGET AMOUNT AND I WAS CURIOUS WHETHER IT'S THE CHARTER DEPARTMENT OR EVEN YOURS.

ARE THE LEGAL FEES EMBEDDED IN THIS OR THOSE SEPARATELY BUDGETED OUT? THOSE ARE SEPARATE. SO THE LEGAL SUPPORT FOR THOSE PARTICULAR DEPARTMENTS THAT WILL SEE EVEN THIS ONE AND FUTURE ONES IS GOING TO BE SEPARATE.

YES. OKAY. THANK YOU. OTHER QUESTIONS FROM TRUSTEES.

TRUSTEE PACHECO. JUST A COMPLIMENT TO OUR SUPERINTENDENT AND THE TEAM, AND SPECIFICALLY JESSICA, FOR MAKING THIS REALLY ENTERTAINING AND FUN. SO I APPRECIATE THAT DURING THESE TYPES OF MEETINGS.

THANK YOU. I KNOW MANY OF MY QUESTIONS WERE ALREADY ADDRESSED, SO I REALLY APPRECIATE YOU INCORPORATING RESPONSES TO THAT AND LOOK FORWARD TO ADDITIONAL FOLLOW UPS ON SOME OF THE BUDGETARY INFORMATION REQUESTED.

BUT JUST ALSO WANT TO ACKNOWLEDGE THIS IS A SIGNIFICANT STEP IN AN EFFORT OF TRANSPARENCY.

AND IT'S THE FIRST TIME I'M SEEING A BREAKDOWN OF THIS BY DEPARTMENT IN THIS WAY.

AND SO I APPRECIATE SHARING THE ADDITIONAL CLARIFICATIONS AND LOOK FORWARD TO THIS BEING KIND OF OUR BASELINE AND WHERE WE GO FROM HERE AS WELL.

AND THANK YOU FOR BEING THE 1ST DEPARTMENT TO STEP UP FOR THAT AND TO THE TEAM AS WELL, WHO TRULY MAKE THE WORK HAPPEN IN THIS DEPARTMENT.

SO APPRECIATE IT.SO NEXT WE WILL GO TO OUR FINAL INFORMATION ITEM, DOCTOR TOSTON.

[D. Future Agenda Items]

THE PERSONNEL REPORT RELATED TO ALL OF THE SHIFTS LAST YEAR.

WE HAD INITIALLY TARGETED THIS BOARD MEETING.

MR. GUAZZELLI WAS NOT ABLE TO ATTEND DUE TO A PREVIOUS ENGAGEMENT.

HE'S BEEN HE HAS HIT THE GROUND RUNNING, AND WE ARE CLOSE TO HAVING A FINAL REPORT.

WE'LL HAVE A DETAILED PRESENTATION AT THE NEXT BOARD MEETING, BUT THE COMMUNICATION RELATED TO THOSE NUMBERS WILL BE COMMUNICATED OUT.

ON THE WEBSITE AND VIA EMAIL TO TRUSTEES AS WELL AS THE GREATER PUBLIC HOPEFULLY BY NEXT WEEK KNOWING THAT THIS HAS TAKEN SOME TIME TO DEVELOP. AND SO THAT IS COMING. FUTURE AGENDA.

FUTURE AGENDA ITEMS. RIGHT? YES. OKAY. SO THIS 1 IS CONNECTED TO SOMETHING TRUSTEE SPEISER AND I HAVE LEARNED THIS PAST WEEKEND,

[01:25:01]

AND WE HAVE DRAFT RESOLUTIONS FOR THAT. READY TO GO.

YEAH. SO JUST WANTED TO BRING THAT UP. TRUSTEE SPEISER.

DID YOU WANT TO. YEAH. NO, I KNOW SUNNYVALE HAS A VERSION THAT THEY USED FROM USING SAN DIEGO, SO MAY EVEN BE ANOTHER GOOD EXAMPLE FOR US THAT'S CLOSER TO HOME.

YEAH. SO TRUSTEE SPEISER AND I CAN BRING THIS ONE TOGETHER.

YEAH. THANK YOU. 1 FINAL NOTE AS IT RELATES FOR ME AS IT RELATES TO FUTURE AGENDA ITEMS. WE HAVE DEVELOPED OUR DRAFT GOVERNANCE CALENDAR THAT EACH OF YOU HAVE A COPY OF.

AND SO WE'LL BE RECEIVING FEEDBACK AND WE'LL BE USING OBVIOUSLY THAT CALENDAR TO BEGIN SLOTTING IN SOME OF THE OTHER PRESENTATIONS THAT WE'VE REQUESTED OF THAT ON FUTURE AGENDAS. AS WELL.

AS, YOU KNOW, WE TALKED ABOUT HAVING COMMUNITY PARTNER PRESENTATIONS, BEING ABLE TO HIGHLIGHT SOME OF THE WORK THAT'S HAPPENING IN OUR COMMUNITY AND OUR PROGRAMS. AND SO WE WILL BEGIN INCORPORATING THOSE PRESENTATIONS INTO THE GOVERNANCE CALENDAR AS WELL.

I JUST HAVE 2 ITEMS I WANTED TO RAISE. I KNOW I WAS GOING TO CAPTURE MY BOARD MEMBER REPORT, BUT I'M JUST MENTIONING IT NOW. I ATTENDED THE CALIFORNIA LATINO SCHOOL BOARDS ASSOCIATION.

ONE OF THE THINGS WE HAD A STRONG PARTICIPATION FROM OUR COUNTY, ONE OF THE TOPICS THAT WAS, YOU KNOW, ESPECIALLY FRONT AND CENTER WAS AROUND IMMIGRATION SPECIFICALLY, AND HOW THAT'S IMPACTING SCHOOL DISTRICTS AND ALSO HOW SCHOOL LEADERS ARE ARE TRYING TO NAVIGATE THAT. SO I WONDER IF THAT CAN BE A FUTURE TOPIC OF DISCUSSION, EITHER FOR A BOARD OR OUTSIDE OF OUR BOARD IN TERMS OF, YOU KNOW, CONVENING OR OTHER RESOURCES AND SUPPORTS THAT WE CAN, YOU KNOW, CONTINUE TO CONSOLIDATE AS A COUNTY OFFICE AND EDUCATIONAL LEADER IN OUR COUNTY. AND THEN THE OTHER THING I WANTED TO RAISE AT THE CSBA, THE CALIFORNIA SCHOOL BOARD ASSOCIATION COUNTY CONFERENCE, THERE WAS AN INCREDIBLE SPEAKER, AND I KNOW DOCTOR TOSTON AND TRUSTEE SPEISER WAS ABLE TO HEAR IT AS WELL FROM A FORMER STUDENT WHO WAS IN A COURT PROGRAM. AND SO HEARING HIS CALL TO ACTION ON, YOU KNOW, WHAT WHAT COURSES SPECIFICALLY COLLEGE COURSEWORK OR OTHER PROGRAMS ARE ACCESSIBLE FOR STUDENTS WHO WHO PARTICIPATE IN THOSE PROGRAMS IN OUR COUNTY.

I'D REALLY LOVE TO LEARN MORE ABOUT WHAT WE CURRENTLY OFFER, AND ANY AREAS THAT WE CAN CONTINUE TO EXPLORE TO EXPAND THAT ACCESS FOR ALL OF OUR STUDENTS. SO. THOSE ARE SOME REQUESTS. TRUSTEE SREEKRISHNAN.

SO I KNOW WE DID. DOCTOR TOSTON. WE DID GET TO TALK ABOUT THE STUDENT ADVISORY BOARD.

SO BUT I SAW IT STILL SAYS NEED BOARD INPUT. DO YOU NEED FURTHER INPUT? NO, THAT SHOULD HAVE BEEN UPDATED TO IN PROGRESS.

OKAY. GREAT. HEARING NO OTHER FUTURE AGENDA ITEMS WE WILL THANK YOU FOR EVERYONE'S INPUT.

WE WILL GO AHEAD AND MOVE TO OUR BOARD COMMITTEE REPORTS.

[A. Committee members may provide or report on recent committee activities.]

1 COMMITTEE HAS MET THE SILICON VALLEY READS ADVISORY COMMITTEE.

TRUSTEE SREEKRISHNAN. OH, OKAY. YEAH, WE MET LAST WEEK.

AND SO OUR THEME IS ABOUT COMMUNITY BUILDING AND EMPATHY, AND I COULD MAYBE IF YOU COME BACK TO ME, I CAN FIND THE ACTUAL TITLE WE LANDED ON. AND LET ME CAN YOU COME BACK TO ME? I'LL AND WE'LL LOOP BACK AROUND. ANY BOARD MEMBER REPORTS WE'RE ON ITEM 10.

I HAVE. I'M READY. OKAY. SO. YEAH. SO. AND REID MYERS DOES AN AMAZING JOB OF FACILITATING ALL OF OUR MEETINGS.

DEBBIE GARGIULO WAS THERE. AND SO THE THEME IS BRIDGING DIVIDES A PATH TO EMPATHY, WHICH I JUST THOUGHT WAS SO GREAT.

AND OUR FINAL BOOKS ARE THE POWER. AM I ALLOWED TO SAY THIS, DEBBIE? YES. OKAY. THE POWER OF BRIDGING BY JOHN A POWELL, MAINLINE MAMA BY KIANA HARRIS.

AND THAT'S A MEMOIR, THE POWER OF BRIDGING NONFICTION.

AND THEN LASTLY, A FICTION BOOK, UNLIKELY ANIMALS BY ANNIE HARTNETT.

YEAH. AND SO WE TALKED ABOUT COMMUNITY BUILDING AND GOT TO MEET THE TEAM.

[01:30:01]

SO GOING TO OUR COUNTY BOARD MEMBER REPORTS CAN START WITH VICE PRESIDENT CHON AND THEN GO DOWN.

[A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.]

YEAH. AND THEN DON'S GOING TO BE JOINING US AND THEN.

BUT WE MAY NEED TO REVISIT THE RETREAT DATE. SO JUST WANT TO PUT THAT ON PEOPLE'S RADARS.

YEAH. OKAY. OKAY. THANK YOU. VICE PRESIDENT CHON.

SO I'LL TALK ABOUT THIS MORE AFTER I ATTEND THE EVENT.

BUT I DID WANT TO LET EVERYBODY KNOW THAT THIS SATURDAY THERE WILL BE THE 5TH ANNUAL SILICON VALLEY KOREAN CULTURAL FESTIVAL.

IT'S GOING TO BE IN SANTA CLARA AT THE CENTRAL PARK PAVILION THIS SATURDAY.

SO THERE WILL BE A LOT OF KOREAN CULTURAL THINGS THERE.

I WILL ALSO BE THERE. IT'S FROM 11 TO 5. SO IF ANYBODY'S INTERESTED IN JOINING ME OR MEMBERS OF THE PUBLIC WOULD WANT TO GO IT'S A GREAT OPPORTUNITY IF YOU'RE INTERESTED IN KOREAN CULTURE. SO I JUST WANTED TO SHARE THAT OUT.

THANK YOU. TRUSTEE SPEISER. COUPLE OF THINGS.

I WITH SCCSBA, THE UNHOUSE COMMITTEE TOWARD 2 FAMILY SHELTERS IN SAN JOSE, 1 THAT WAS USING A EXTENDED STAY HOTEL. AND ANOTHER THAT WAS THE THE LIFE MOVES, THE MODULAR BUILDINGS THAT THEY HAD CREATED BOTH IN SAN JOSE.

AND IT WAS REALLY TO SEE THE STANDARD OF CARE.

OUR FAMILIES, OUR STUDENTS ARE GETTING AND MAKING SURE THEY KNEW THAT TRUSTEES AROUND COULD BE A RESOURCE, ETC.. LIKE YOU MENTIONED, I WENT TO THE CSBA COUNTY BOARD GOVERNANCE CONFERENCE, WHICH WAS AMAZING.

I REALLY THOUGHT I GOT THE MOST OUT OF THIS THAN ANY ANYTHING I'VE DONE WITH CSBA IN RECENT YEARS AS IT RELATES TO COUNTY WORK. SO I REALLY ENJOYED THAT. AND ACTUALLY THEN ALSO CLSBA WAS AMAZING.

AND THANK YOU TO THE PRESIDENT OF THE ORGANIZATION, MR. JORGE PACHECO JR. HE DID A GREAT, GREAT JOB, AND THEY GOT A LOT OF GREAT PRESENTERS AROUND SUBJECT MATTER THAT REALLY PERTAINS TO WHAT WE DO. SO THANK YOU FOR THAT. I ATTENDED THE SCCSBA LEGISLATIVE ACTION COMMITTEE.

AND IT'S IMPORTANT TO KNOW THAT THE SURVEY IS GENERALLY CLOSED AND THEY'VE GOTTEN MOST OF THEY SHOULD HAVE GOTTEN THE 31 DISTRICTS TO PARTICIPATE.

AND WE'LL FIND OUT WHAT RISES TO TO THE TOP AS TO WHAT THE REST OF THE ALL THE COUNTY CARES ABOUT THE MOST.

THEY ALSO PRESENTED AT CLSBA, AND IT WAS A SELLOUT ROOM, AS IT WERE, AND PEOPLE WERE IMPRESSED BY OUR LOCAL ORGANIZATION. AND THAT'S IT. THANK YOU. PRESIDENT BERTA.

I'D LIKE TO SAY SOMETHING, TOO. SURE. TRUSTEE LARI.

SO I WOULD LIKE TO TAKE THIS OPPORTUNITY TO SINCERELY THANK EVERYONE WHO CONTRIBUTED TO THE 3 DAY YOUTH AND WELLNESS CONFERENCE HELD FROM SEPTEMBER 10TH TO SEPTEMBER 12TH.

SPECIAL THANKS TO DOCTOR TOSTON AND DR. GORGULH, THE DEDICATED SCCOE STAFF, SOME OF WHOM BEGAN THIS WORK 2 YEARS AGO WHEN PLANNING FOR THE SUMMIT AT FIRST STARTED TO PRESIDENT BERTA FOR THEIR SUPPORT OF THE CONFERENCE.

MY HOPE IS THAT THIS CONFERENCE BECOMES AN ANNUAL EVENT, ONE THAT STRENGTHENS A MOVEMENT TO PLACE STUDENT AND STUDENT STAKEHOLDER PHYSICAL, MENTAL, EMOTIONAL, AND COGNITIVE HEALTH AND WELLNESS AT THE VERY CENTER OF EDUCATION.

TOGETHER, WE CAN ADDRESS THE MANY INTERSECTIONS OF HEALTH, EDUCATION, AND JUSTICE ISSUES AND CAN CREATE A MOVEMENT FOR A FUTURE WHERE HEALTHY LEARNERS AND A HEALTHY COMMUNITY CAN TRULY THRIVE AND FLOURISH.

ALSO YESTERDAY I SPOKE ON ZOOM DURING PUBLIC COMMENT AT THE BOARD OF SUPERVISORS MEETING TO ENDORSE AN EXPANDED RESPONSE TO THE FEDERAL ADMINISTRATION'S ANTI IMMIGRANT POLICIES AND ACTIONS. THE RESPONSE IS IMPORTANT TO PROTECT OUR CHILDREN AND TO ENSURE THAT EVERY FAMILY IN OUR COUNTY FEELS SAFE, VALUED AND SUPPORTED. THANK YOU. THANK YOU. TRUSTEE LARI, TRUSTEE PACHECO.

I JUST WANT TO THANK SUPERINTENDENT DR. TOSTON.

YOU PRESIDENT BERTA AND THEN TRUSTEE SPEISER FOR BEING THERE FOR THE CALIFORNIA LATINO SCHOOL BOARD ASSOCIATION CONFERENCE.

IT WAS AN AWESOME EXPERIENCE. THE FEEDBACK WE GOT WAS THAT IT WAS OUR BEST ONE YET, AND OUR COUNTY CAME IN QUITE STRONG.

WE WERE VERY PRESENT AND ENGAGED. AND SO JUST THANK YOU FOR THAT.

AND, YOU KNOW, I'VE BEEN ON THE ROAD FOR THESE LAST FEW WEEKS, YOU KNOW, FROM ALL THESE WORK TRAVELS AND STUFF LIKE THAT.

BUT I'M REALLY GLAD TO BE BACK. AND I JUST WANT TO GIVE AN EXTRA SPECIAL SHOUT OUT TO YOU TRUSTEE SPEISER.

[01:35:01]

AND I MENTIONED MY REPORT EARLIER IN TERMS OF WHAT THE IMPACT WAS OF THE 2 CONFERENCES THAT I PARTICIPATED IN.

BUT AGAIN, PROPS TO OUR CLSBA PRESIDENT, OUTGOING AFTER 5YEARS, AND I APPRECIATE THE SERVICE TO NOT JUST OUR COUNTY, BUT TO OUR STATE AS WELL. AND THANK YOU. NEXT, WE WILL GO TO OUR SUPERINTENDENT REPORT.

[A. The superintendent may give a report on any activities related to his duties.]

A NUMBER OF THINGS TO SHARE OUT. AS WAS MENTIONED EARLIER, WE ARE BEGINNING APPROACHING THE WINDOW FOR THE SELPA REBENCHING PROCESS.

THIS IS THE PROCESS WHERE WE WORK WITH DISTRICTS AND PROVIDE DATA AROUND CURRENT ENROLLMENT TRENDS AND DISTRICTS, PROVIDE INPUT AND PROJECTIONS AROUND WHAT THEIR POTENTIAL INTENDED SUBSCRIPTION OF OUR SERVICES WILL BE FOR THE NEXT SCHOOL YEAR.

THE TIMELINE FOR THE PROCESS ENDS IN, I WANT TO SAY, AFTER MARCH 15TH OR IN FEBRUARY, WHEN THE NUMBERS BECOME CLEAR.

IN FEBRUARY, WE'LL BE WORKING WITH THE GROUP TO SEE IF WE CAN'T BACK UP THE TIMELINE A LITTLE BIT SO THAT THERE IS A LESS OF A COMPRESSED TIMELINE FROM WHEN DECISIONS ARE MADE AND WE, AS ONE OF THE PRIMARY PROVIDERS, NEED TO REACT.

AND SO WE'LL BE TALKING WITH THE SELPA RELATED TO THAT PROCESS AND HAVE ALREADY COMMITTED TO BEING TRANSPARENT WITH OUR LABOR PARTNERS INTERNALLY IN TERMS OF THE INFORMATION THAT IS BEING DISCUSSED AND DEVELOPED BEING CLEAR THAT WE AREN'T IN CHARGE OF THE PROCESS OF PARTICIPANT IN THE PROCESS AND A SERVICE PROVIDER. BUT ONE OF OUR GOALS THIS YEAR IS TO BE TRANSPARENT AROUND THAT PROCESS.

1 OF THE UPCOMING INFORMATIONAL ITEMS THAT YOU WILL BE RECEIVING AT THE START OF OCTOBER OUR ENROLLMENT REPORTS FOR ALL OF OUR STUDENT PROGRAMS SPECIAL ED OIA ALTERNATIVE ED GORDON COMMUNITY SCHOOL AND HEAD START.

SO THAT WE ARE DEMONSTRATING AND SHARING WHAT THE ENROLLMENT IS FOR ALL OF OUR PROGRAMS ON A MONTH TO MONTH BASIS.

THE OTHER AREA I WANTED TO TOUCH BASE ON HAD AN OPPORTUNITY TO MEET WITH THE SILICON VALLEY HISPANIC EDUCATION FOUNDATION AND LEARN ABOUT THEIR WORK AND PRIORITIES. AND THEY HAVE JUST COME COMPLETED A STRATEGIC PLANNING PROCESS AND HAVE RE ARTICULATING THEIR VISION. VISION FOR THEIR WORK.

AND IT ALIGNS VERY MUCH WITH OUR PRIORITIES. AND SO WE WILL CONTINUE TO SUPPORT THAT WORK AND LOOK TO DEEPEN THAT PARTNERSHIP.

GIVEN THIS REPRESENTS A LARGE PORTION OF OUR COMMUNITY.

AND SO AS WE FOCUS ON OUR HISPANIC LATINO STUDENTS, IT RAISES THE OPPORTUNITIES FOR ALL STUDENTS IN THE COMMUNITY.

AND SO I WANT TO THANK THE LEADERS OF THAT ORGANIZATION FOR THEIR TIME.

AND I'LL CLOSE WITH A MY HIGHLIGHT OF THE WEEK.

OTHER THAN MY TIME WITH THE 7 OF YOU THIS EVENING YESTERDAY WE HAD OUR ALL LEADERSHIP TEAM MEETING.

SO ALL OF THE LEADERS ACROSS THE ORGANIZATION ROUGHLY 175 LEADERS AND THE PURPOSE OF YESTERDAY WAS OBVIOUSLY TO LAUNCH THE YEAR, ALTHOUGH SCHOOL PROGRAMS HAVE ALREADY STARTED TO BECOME ALIGNED ON THE WORK THAT WE'RE DOING THIS YEAR.

SOME OF THE HIGH POINTS, THE 4 CONCEPTS THAT WE ALL AGREE AROUND IS THAT OUR WORK IS ABOUT KIDS, NO MATTER THE DEPARTMENT. THE LEADERS ARE WORKING IN WE ARE COMMITTED TO ADVANCING THE BELIEF THAT SYSTEMIC BARRIERS ARE NOT INSURMOUNTABLE. TO OVERCOME THOSE BARRIERS, IT WILL REQUIRE THE WILL, COMMITMENT AND THE RESOURCES OF THE COMMUNITY AND THAT NO ONE ACCOMPLISHES ANYTHING ALONE. EVERYTHING THAT'S WORTHY OF ACCOMPLISHMENT REQUIRES A BROADER COMMUNITY.

AND SO WE REFLECTED ON THE COMMUNITIES THAT ALLOWED US TO BECOME THE LEADERS THAT WE ARE TODAY, AND COMMITTED TO BEING A HIGH LEVEL LEADER IN OUR COMMUNITY.

TO SUPPORT OTHERS, INTRODUCED 2 FRAMEWORKS THAT ARE GOING TO BE GUIDING OUR WORK THIS YEAR.

TARGETED UNIVERSALISM. IT'S OUT OF THE BERKELEY CENTER FOR OTHERING AND BELONGING.

IT IS ONE OF THE AUTHORS OF THE BOOK THAT WE WILL BE READING WITH SILICON VALLEY READS.

AND TARGETED UNIVERSALISM IDENTIFIES 1 UNIVERSAL GOAL WITH TARGETED STRATEGIES TO ACHIEVE THAT GOAL.

[01:40:05]

THE OTHER FRAMEWORK THAT WE ARE WORKING THROUGH IS CALLED OBJECTIVES AND KEY RESULTS OR OKRS.

AND SO I SHARED MY OBJECTIVES AND KEY RESULTS IN 3 PRIORITY AREAS FOR THE YEAR.

OUR ORGANIZATIONAL CULTURE, FISCAL MANAGEMENT, COMMUNICATION AND TRANSPARENCY.

AND SO THE LEADERS HAD AN OPPORTUNITY TO PROVIDE FEEDBACK, TO UNDERSTAND WHY THOSE GOALS, WHY SELECTED THOSE GOALS AND THE NEXT STEP WILL BE EACH DIVISION WILL IDENTIFY THEIR OBJECTIVES AND KEY RESULTS.

EACH DEPARTMENT WILL IDENTIFY THEIR OBJECTIVES AND KEY RESULTS, AND EVERY LEADER WILL HAVE 3 GOALS IN THEIR PERFORMANCE EVALUATION RELATED TO THOSE PRIORITIES, PLUS ADDITIONAL GROWTH GOALS RELATED TO THEIR SPECIFIC WORK.

WE WILL BE ROLLING OUT A TRAINING SERIES AS IT RELATES TO FISCAL MANAGEMENT.

WE HAD A GREAT OPPORTUNITY TO TALK AS LEADERS ABOUT HOW WE ALL HAVE THE RESPONSIBILITY TO MANAGE THE RESOURCES THAT WE'RE ENTRUSTED WITH.

AND HAD A GREAT DEAL OF EXCITEMENT FROM THE GROUP, THE FEEDBACK THAT WE RECEIVED THE LEADERS, I THINK WE HAD 100 PLUS RESPONSES. I APPRECIATED THE POSITIVE TONE.

I APPRECIATED THE ALIGNMENT AND CLARITY OF OUR PRIORITIES.

1 OF THE SURVEY QUESTIONS WAS, DO YOU FEEL AS THOUGH YOUR VOICE WAS HEARD DURING OUR FULL DAY SESSION.

88% REPLIED WITH A SCORE OF 3 OR HIGHER ON A 4 POINT SCALE, AND 5 INDIVIDUALS RESPONDED WITH A 2, SAYING THAT THEY NEEDED MORE OPPORTUNITIES TO BE HEARD.

AND SO THIS IS A GREAT BASELINE FOR US TO BUILD ON.

AND WE HAVE A NUMBER OF KEY ACTIVITIES THAT WE WILL BE ENGAGING IN AS A LEADERSHIP TEAM TO ALIGN AROUND OUR PRIORITIES AND STRENGTHEN OUR PRACTICES. AND SO I WANTED TO SHARE THE WORK OF THE LEADERSHIP TEAM YESTERDAY AND KIND OF START PLANTING SEEDS ABOUT WHAT TO EXPECT IN THE FUTURE.

I'LL BE COMMUNICATING TO THE FULL ORGANIZATION EARLY NEXT WEEK AROUND THE WORK THAT WE'VE DONE, INCLUDING ALL THE DETAILS RELATED TO THE PRIORITIES AND MY SPECIFIC GOALS THIS YEAR AND HOW THEY'LL ALL ALIGN TOGETHER.

1 LAST NOTE WE CROWNED OUR 1ST ROCK, PAPER, SCISSORS CHAMPION.

160 LEADERS STARTED THE DAY PLAYING ROCK, PAPER, SCISSORS.

BEST OF 3 UNTIL WE GOT DOWN TO THE FINAL 2. SHALU I'M DRAWING A BLANK ON HER LAST NAME.

SHARMA. SHARMA. THAT'S OUR CHAMPION, RIGHT? SHARMA.

OUR CHAMPION. REPRESENTED THE EXECUTIVE SERVICES AND OFFICE OF SUPERINTENDENT DIVISION REALLY WELL AND TOOK HOME THE BELT OR CROWN? WE HAVEN'T DECIDED YET, BUT WE ALL HAVE TO CALL HER CHAMP FOR THE REST OF THE YEAR.

AND SO FUN TIME WAS HAD BY ALL, AND I LOOK FORWARD TO CONTINUING TO SHARE THE WORK THAT WE'LL BE DOING TO IMPROVE IN CONCERT WITH THE WORK THAT THE 8 OF US ARE DOING IN LOOKING AT OUR PRIORITIES, GOALS, AND OUR VISION FOR THE FUTURE.

THANK YOU VERY MUCH FOR THE REPORT. DOCTOR TOSTON.

THAT BRINGS US TO ITEM 12, WHICH IS CLOSED SESSION.

[12. CLOSED SESSION]

YOU ARE EXCUSED. STUDENT BOARD MEMBER PASTRANA JIMENEZ.

THE BOARD IS ABOUT TO ENTER CLOSED SESSION. CLOSED SESSION INVOLVES CONFIDENTIAL INFORMATION.

ONCE IN CLOSED SESSION, I WILL CALL THE CLOSED SESSION TO ORDER TO AND REQUEST THAT EACH TRUSTEE STATE THEIR NAME TO RECORD WHO'S IN ATTENDANCE, AND TO AFFIRM AN UNDERSTANDING OF THE PARAMETERS FOR THE CONDUCT OF BUSINESS IN CLOSED SESSION.

THE CLOSED SESSION AGENDA ITEM INCLUDES 2 ITEMS A, INTERDISTRICT ATTENDANCE APPEAL FILED ON BEHALF OF STUDENT, RESIDENT DISTRICT SAN JOSE UNIFIED SCHOOL DISTRICT, DESIRED DISTRICT BERRYESSA UNION SCHOOL DISTRICT.

B, INTERDISTRICT ATTENDANCE APPEAL FILED ON BEHALF OF STUDENT RESIDENT DISTRICT.

EAST SIDE UNION HIGH SCHOOL DISTRICT, DESIRED DISTRICT, CAMPBELL UNION HIGH SCHOOL DISTRICT FOR OUR FAMILIES AND DISTRICT REPRESENTATIVES HERE.

THIS EVENING, I'D LIKE TO TAKE A MOMENT TO EXPLAIN THE PROCESS SO YOU KNOW WHAT TO EXPECT WHEN YOUR NAME IS CALLED.

EACH PARTY, THE PARENT OR GUARDIAN AND THE DISTRICT REPRESENTATIVE WILL BE CALLED INTO CLOSED SESSION.

BOTH PARTIES WILL ENTER THE CLOSED SESSION BOARD ROOM WHEN CALLED.

EACH PARTY WILL HAVE 5 MINUTES TO SHARE THEIR PERSPECTIVE WITH THE SANTA CLARA COUNTY BOARD OF EDUCATION.

IF LANGUAGE INTERPRETATION IS NEEDED, AN ADDITIONAL 5 MINUTES WILL BE PROVIDED.

AFTER BOTH SIDES HAVE SPOKEN, EACH PARTY WILL HAVE 2 MINUTES TO RESPOND TO WHAT THE OTHER HAS STATED.

BOARD MEMBERS MAY ALSO ASK QUESTIONS AND TO MAKE SURE WE FULLY UNDERSTAND THE INFORMATION PRESENTED.

WHEN THE HEARING CONCLUDES, THE BOARD WILL TAKE TIME TO DELIBERATE CAREFULLY AND PRIVATE.

[01:45:05]

THE BOARD IS NOW ABOUT TO ENTER CLOSED SESSION.

WHILE WE RETURN. WE WILL RETURN IN APPROXIMATELY AN HOUR AND A HALF AT OR APPROXIMATELY AFTER.

08:15 P.M.. THANK YOU.

WE ARE READY TO RESUME OPEN SESSION. THE TIME IS NOW.

[13. OPEN SESSION (Immediately Following Closed Session)]

THE BOARD APPROVED THE APPEAL BASED ON FACTORS 5 AND TOP 12 THROUGH 8TH GRADE.

AND MOTION CARRIED UNANIMOUSLY. UPON COMPLETION OF AGENDA ITEM 12.B.

INTERDISTRICT ATTENDANCE APPEAL FILED ON BEHALF OF STUDENT RESIDENT DISTRICT EAST SIDE UNION HIGH SCHOOL DISTRICT, DESIRED DISTRICT CAMPBELL UNION HIGH SCHOOL DISTRICT. I'M SORRY.

A MOTION WAS MADE BY TRUSTEE ROCHA AND SECONDED BY VICE PRESIDENT CHON TO APPROVE THE APPEAL BASED ON FACTOR 12 THROUGH 9TH GRADE.

AND THAT MOTION CARRIED UNANIMOUSLY. AND FOR THE RECORD ITEM 12.A, THE MOTION WAS MADE BY TRUSTEE SREEKRISHNAN AND SECONDED BY TRUSTEE LARI TO APPROVE BASED ON FACTORS 5 AND 12 THROUGH 8TH GRADE. RIGHT.

AND THAT BRINGS US TO ADJOURNMENT. THE NEXT SANTA CLARA COUNTY REGULAR MEETING IS SCHEDULED FOR OCTOBER 1ST AT 5 P.M.

TRUSTEE LARI. ARE YOU BACK WITH US? I AM, YES.

OKAY, GREAT. MAY I HAVE A MOTION TO ADJOURN? SECOND.

WE HAVE A MOTION FROM TRUSTEE PACHECO, SECONDED BY VICE PRESIDENT CHHON AND A VERBAL AYE FROM TRUSTEE SREEKRISHNAN.

A VERBAL AYE FROM TRUSTEE PACHECO. VERBAL AYE FROM TRUSTEE VICE PRESIDENT CHON.

VERBAL AYE FROM MYSELF PRESIDENT BERTA. VERBAL AYE FROM TRUSTEE ROCHA.

AND THANK YOU TRUSTEE SREEKRISHNAN. AND VERBAL AYE FROM ME ALSO.

VERBAL AYE FROM TRUSTEE LARI. AND THAT MOTION CARRIES UNANIMOUSLY.

THANK YOU. WE ARE ADJOURNED AT 8:12 P.M.. THANK YOU SO MUCH TO THE STAFF WHO STAYED.

THANK YOU TEAM. APPRECIATE YOU.

* This transcript was compiled from uncorrected Closed Captioning.