Oct 01, 2025 County Board of Education

[00:00:03]

GOOD EVENING. I'D LIKE TO CALL TO ORDER THIS REGULAR MEETING.

[A. Call to Order]

TODAY IS OCTOBER 1ST AND THE TIME IS 5:02 P.M..

I AM MAIMONA AFZAL BERTA, PRESIDENT OF SANTA CLARA COUNTY BOARD OF EDUCATION, AND I WILL PRESIDE OVER THIS MEETING.

A LIVE STREAM OF THIS EVENING'S MEETING IS AVAILABLE AT ONCE ON THE WEB PAGE, SCROLL TO THE BOTTOM AND CHOOSE LIVE.

LANGUAGE SUPPORT FOR TONIGHT'S MEETING IS ALSO AVAILABLE IN SPANISH AND VIETNAMESE FOR THOSE IN ATTENDANCE IN SPANISH AND VIETNAMESE VIA PHONE.

FOR SPANISH SUPPORT, CALL 1669-900-6833. THE MEETING ID IS 727-334-810#. FOR VIETNAMESE SUPPORT, CALL 1669-9006-833.

THE MEETING ID IS 921-8153-9516#. LANGUAGE ASSISTANCE FOR ASL AND ASL SPANISH AND VIETNAMESE IS ALSO AVAILABLE FOR THOSE IN ATTENDANCE. HEADSETS FOR SPANISH AND VIETNAMESE ARE MAY BE PICKED UP AT THE TABLE AT THE BACK OF THE ROOM.

THE ASL INTERPRETERS ARE AT THE LEFT SIDE OF THE ROOM, AS WELL AS THE MONITORS THROUGHOUT THE ROOM.

I'D LIKE TO TAKE THIS OPPORTUNITY TO THANK OUR LANGUAGE ASSISTANCE TEAM FOR THE INCREDIBLE WORK THEY DO TO ENSURE INCLUSION AND ACCESSIBILITY.

PERSONS WANTING TO MAKE A PUBLIC COMMENT CAN DO SO BY COMPLETING A SPEAKER COMMENT CARD AVAILABLE AT THE BACK OF THE ROOM.

IN CASE OF AN EMERGENCY OR THE NEED TO EVACUATE THE ROOM, PLEASE ALERT AND FOLLOW A STAFF MEMBER WHO IS IDENTIFIED WITH A YELLOW BADGE.

STUDENT BOARD MEMBER PASTRANA JIMENEZ, WE WOULD LIKE TO INVITE YOU TO LEAD US IN THE PLEDGE OF ALLEGIANCE.

[B. Pledge of Allegiance]

PLEASE BEGIN WHEN YOU ARE READY. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

THANK YOU. STUDENT BOARD MEMBER PASTRANA JIMENEZ, CAN YOU PLEASE RECITE THE LAND ACKNOWLEDGMENT AS WELL?

[C. Land Acknowledgement]

WE ARE CURRENTLY IN OHLONE TERRITORY. SANTA CLARA COUNTY IS HOMELAND OF THE MUWEKMA OHLONE PEOPLE.

TODAY, INDIGENOUS PEOPLE CONTINUE TO PROTECT THE LAND.

IT IS IMPORTANT TO RECOGNIZE THE INDIGENOUS CULTURES WITHIN OUR COMMUNITIES AND REMEMBER THAT WE ALL GATHER, LIVE, LEARN AND WORK ON THE TRADITIONAL LANDS OF INDIGENOUS PEOPLES.

THANK YOU STUDENT BOARD MEMBER PASTRANA JIMENEZ.

I WILL NOW CONDUCT ROLL CALL. I PRESIDENT BERTA AM PRESENT.

[D. Roll Call (Including Action on Absences if Necessary)]

PRESENT. TRUSTEE PACHECO. PRESENT. TRUSTEE ROCHA IS ABSENT TODAY.

TRUSTEE SPEISER. PRESENT. TRUSTEE SREEKRISHNAN.

PRESENT. MAY I HAVE A MOTION TO ACCEPT THE ABSENCE OF TRUSTEE ROCHA I SECOND.

MOTION FROM TRUSTEE CHON AND A SECOND FROM TRUSTEE SPEISER.

TRUSTEES, PLEASE VOTE IN BOARD DOCS.

AND THAT MOTION PASSES UNANIMOUSLY. THANK YOU.

[E. Set the Agenda]

PRESIDENT BERTA. I'D LIKE TO MOVE THE MOTION TO ACCEPT THE AGENDA.

THANK YOU. TRUSTEE LARI. DO I HAVE A SECOND? I SECOND.

THANK YOU TRUSTEE SPEISER. SECONDED BY TRUSTEE SPEISER.

TRUSTEES PLEASE VOTE IN BOARD DOCS.

THAT MOTION PASSES UNANIMOUSLY. THANK YOU. WE HAVE A SPECIAL RECOGNITION THIS EVENING.

[A. Recognition of the SCCOE Employee of the Month]

OUR EMPLOYEE OF THE MONTH IS JOSE VERA, I'D LIKE TO INVITE JOSE, TRUSTEE PACHECO AND PURCHASING SERVICES SUPERVISOR JOSEPHINE TO THE SIDE PODIUM. TRUSTEE PACHECO. WILL YOU DO THE HONORS? THANK YOU. PRESIDENT BERTA. THE SANTA CLARA COUNTY BOARD OF EDUCATION RECOGNIZES TEN SANTA CLARA COUNTY OFFICE OF EDUCATION EMPLOYEES EACH YEAR FOR OUTSTANDING SERVICE TO

[00:05:04]

SINCE 2019, JOSE HAS BEEN PURCHASING SUPPLIES FOR STUDENTS AND SCHOOL STAFF, ENSURING THAT THEY HAVE HIGH QUALITY PRODUCTS THAT ARE AFFORDABLE.

I INDIRECTLY CONTRIBUTE TO SERVING STUDENTS OF SCCOE, JOSE SAID.

WHETHER IT'S GETTING QUALITY MATERIALS OR SUPPLIES IN AN EFFICIENT WAY, OR SAVING THE PROGRAM MONEY SO THEY CAN AFFORD OTHER NEEDS OF THE STUDENTS, IT'S VERY SATISFYING TO KNOW THAT I AM A PART OF THAT.

FROM WORKING WITH VENDORS TO SUPPORTING HIS COLLEAGUES REQUEST FOR HELP.

JOSE'S DAYS DIFFER, BUT ARE FULFILLING, LEANING INTO HIS COMMUNICATION STRENGTH.

JOSE HELPS HIS COLLEAGUES UNDERSTAND THAT PURCHASING SERVICES IS COMPLIANCE BASED PURCHASING SERVICES.

SUPERVISOR JOSEPHINE DY-LIACCO PRAISES JOSE'S WORK, SPECIFICALLY ACKNOWLEDGING HIS DEDICATION.

HE UNDERSTANDS THE IMPORTANCE OF HIS ROLE IN THIS ORGANIZATION AND ALWAYS HAS THE STUDENTS WELFARE IN MIND.

SHE SAID, JOSE UNDERSTANDS THAT OUR PROGRAMS, OUR INTERNAL CUSTOMERS, AND HE WORKS TO ENSURE THAT THE PROGRAM NEEDS ARE MET PROMPTLY, ALLOWING PROGRAMS TO PROVIDE BETTER STUDENT SERVICES.

OUTSIDE OF WORK, JOSE ENJOYS WATCHING HIS DAUGHTERS PLAY COMPETITIVE SOCCER, WORKING ON CARS, AND SPRUCING UP HIS HOME. REFLECTING ON HIS OWN EXPERIENCE, JOSE ENCOURAGES ANYONE STARTING THEIR CAREER TO ASK QUESTIONS FOR CLARITY AND FOCUS.

YOU ARE ASKING BECAUSE YOU WANT TO DO WELL, WHICH WILL BENEFIT EVERYONE, JOSE'S SAID.

AS WITH ALL EMPLOYEES OF THE MONTH, WE ACKNOWLEDGE JOSE FOR HIS OUTSTANDING SKILLS AND ACCOMPLISHMENTS ON THE JOB, DEDICATION TO EXCEPTIONAL SERVICE TO CUSTOMERS, CONTRIBUTIONS OUTSIDE THE USUAL SCOPE OF THE JOB, AND OVERALL COMMITMENT TO EXCELLENCE. TO SHOW OUR APPRECIATION, JOSE WILL RECEIVE A PLAQUE RECOGNIZING HIS CONTRIBUTIONS TO SCCOE, AN ENGRAVED CROSS PEN AND A RESERVED PARKING SPOT.

JOSE AND JOSEPHINE ARE JOINING US THIS EVENING.

I'D LIKE TO INVITE THEM TO SAY A FEW WORDS. CONGRATULATIONS, JOSE.

AGAIN. GOOD EVENING EVERYONE. THANK YOU TO THE BOARD AND TO DOCTOR TOSTON FOR THE OPPORTUNITY TO RECOGNIZE OCTOBER EMPLOYEE OF THE MONTH, OUR VERY OWN JOSE VERA.

JOSE HAS BEEN WITH SCCOE FOR NEARLY SEVEN YEARS, AND IN THAT TIME HE HAS CONSISTENTLY GONE ABOVE AND BEYOND IN PURCHASING SERVICES.

HE NOT ONLY BRINGS INCREDIBLE SKILLS TO HIS ROLE, BUT ALSO INITIATIVE, TEAMWORK AND A TRUE COMMITMENT TO HELPING OTHERS.

JOSE IS A NATURAL LEARNER, ALWAYS EAGER TO TAKE ON NEW CHALLENGES EVEN WHEN THEY FALL OUTSIDE HIS USUAL RESPONSIBILITIES.

HE TAKES OWNERSHIP OF HIS WORK AND MAKES SURE HIS SERVICE IS TIMELY AND THOROUGH, WITHOUT EVER LOSING SIGHT OF WHY WE ARE HERE AND WHO WE SERVE.

HE'S THE KIND OF TEAMMATE EVERYONE HOPES FOR SOMEONE WHO STEPS IN, OFFERS SOLUTIONS, AND SUPPORTS OTHERS WITHOUT HESITATION.

ACROSS THE SCCOE, PEOPLE KNOW AND VALUE JOSE NOT JUST FOR THE QUALITY OF HIS WORK, BUT FOR HIS POSITIVE ATTITUDE, APPROACHABLE NATURE AND OF COURSE, HIS GREAT SENSE OF HUMOR AND INFECTIOUS LAUGHTER.

DURING THE PANDEMIC, JOSE STEPPED UP WITHOUT HESITATION AND BECAME OUR PPE MASTER, TRACKING DOWN MASKS, SANITIZERS, WIPES AND SECURING ALL THE SUPPLIES WE NEEDED TO KEEP STAFF AND STUDENTS SAFE.

HIS DEDICATION IN THAT MOMENT SHOWED EXACTLY WHO HE IS, SOMEONE WHO RISES TO THE OCCASION WHEN IT MATTERS THE MOST.

AND WHILE JOSE GIVES ALL HIS ALL AT WORK, HE BRINGS THAT SAME HEART AND DEDICATION TO HIS FAMILY.

HE'S A PROUD GIRL DAD, DEEPLY INVOLVED IN EVERY PART OF HIS DAUGHTERS LAILA AND AMAYA'S LIVES, AND HE LIGHTS UP WHENEVER HE TALKS ABOUT THEM.

AND IF YOU'VE EVER HAD A CONVERSATION WITH HIM, YOU KNOW HOW OFTEN HE SHARES HIS ADMIRATION AND GRATITUDE FOR HIS WIFE, PATTI. IT'S CLEAR HOW MUCH LOVE AND RESPECT HE HAS FOR HER, AND THE SAME LOYALTY, WARMTH AND JOY HE SHOWS AT HOME ARE THE SAME QUALITIES WE'RE LUCKY TO SEE HERE AT THE SCCOE. NOW, IF JOSE HAS ONE FLAW, IT'S THAT HE'S A RAIDERS AND DODGERS FAN [LAUGHS].

WE MAY WORK WELL. WE MAY WORK GREAT TOGETHER BUT THAT'S ONE THING WE WILL NEVER AGREE ON.

GO, NINERS! JOSE'S PROFESSIONALISM HAS CUSTOMER FIRST APPROACH, AND HIS COLLABORATIVE SPIRIT HAVE LEFT A LASTING IMPRESSION ON EVERYONE HE WORKS WITH. IT'S NO SURPRISE THAT HIS PEERS NOMINATED HIM FOR THIS HONOR.

[00:10:01]

I WOULD LIKE TO THANK THE BOARD OF TRUSTEES AND EVERYONE AT THE SCCOE FOR THIS RECOGNITION.

I AM TRULY HONORED AND HUMBLED. I WOULD LIKE TO ALSO THANK OUR MIGHTY PURCHASING TEAM OF THREE.

IT USED TO BE FOUR AND I WAS THREE. ESPECIALLY JOSEPHINE DY-LIACCO MY SUPERVISOR FOR BEING SUCH A GREAT ROLE MODEL, ALWAYS LEADING BY EXAMPLE, DEMONSTRATING THAT OUR WORK MUST BE DONE WITH INTEGRITY AND ACCOUNTABILITY, NOT JUST FOR OTHERS, BUT OURSELVES AS WELL. THEY HAVE INSTILLED IN ME THE ROLE TO BE A GOOD STEWARD OF PUBLIC FUNDS AND TO ALWAYS HAVE THE STUDENTS BEST INTERESTS IN MIND, AS STATED IN OUR MISSION STATEMENT. WE'RE COMMITTED TO SERVING OUR STUDENTS.

THANK YOU TO THE THREE BEAUTIFUL LADIES TO MY SIDE HERE.

MY WIFE PATRICIA. MY TWO DAUGHTERS, LAILA AND AMAYA, FOR ALWAYS SUPPORTING ME AND BEING MY INSPIRATION TO BE BETTER EVERY DAY.

AND I'LL END WITH A COUPLE QUOTES THAT HAVE STUCK WITH ME AND REMIND ME OF JUST SOME OF THE IMPORTANT THINGS IN LIFE.

AN AUTHOR AND EDUCATOR, STEPHEN COVEY, ONCE SAID, WHAT YOU DO HAS FAR GREATER IMPACT THAN WHAT YOU SAY.

THE SECOND QUOTE IS FROM A FAMOUS HIGH SCHOOL STUDENT THAT MANY OF YOU MAY KNOW VERY WELL.

THIS STUDENT SKIPPED A DAY FROM SCHOOL, TOOK A FERRARI FOR A JOYRIDE, AND HAD ONE OF THE MOST MEMORABLE EXPERIENCES OF HIS LIFE.

FERRIS BUELLER SAID LIFE MOVES PRETTY FAST. IF YOU DON'T STOP AND LOOK AROUND ONCE IN A WHILE, YOU COULD MISS IT. THANK YOU. TRUSTEES, IF YOU'LL JOIN AT THE SIDE PODIUM FOR A PHOTO.

FAMILY.

CONGRATULATIONS AGAIN, JOSE. AT THIS TIME, I'D LIKE TO INVITE STUDENT BOARD MEMBER PASTRANA JIMENEZ TO GIVE HIS MEMBER REPORT.

[A. The student member of the Board may give reports on activities related to their duties as a member of the Santa Clara County Board of Education.]

SUPERINTENDENT DOCTOR TOSTON. SENIOR AND ESTEEMED BOARD MEMBERS AT OSBORN SCHOOL.

WE ARE STARTING A NEW ART PROJECT. WE ARE USING PAPIER MACHÉ TO CREATE DRAGONS, SEAHORSES AND SNAKES.

ONCE THIS IS COMPLETE, WE WILL BE PUTTING SCULPTING CLAY AROUND IT AND WILL BE PAINTING OUR DESIGNS ON THEM.

I'M WORKING ON CREATING A DRAGON THAT WILL BE GOLD.

RIGHT NOW I AM STILL WORKING ON THE PAPIER MACHÉ, BUT I'M LOOKING FORWARD TO WHEN I CAN PAINT MY DESIGN ON IT.

SOUTH COUNTY COMMUNITY SCHOOL IS STILL WORKING ON THE MURAL IN DOWNTOWN GILROY, IN COLLABORATION WITH THE THEATER ARTS COMPANY.

THIS IS EXPECTED TO BE COMPLETED BY THE END OF THE SEMESTER.

THEY ARE ALSO CONTINUING THEIR FOOTBALL SEASON AND HAVE TWO MORE WEEKS LEFT.

BLUE RIDGE STAFF HAS COLLABORATED WITH PROBATION STAFF TO HAVE MORE STUDENTS INVOLVED IN THE ENTERPRISE PROGRAM TO MAKE PICNIC TABLES FOR LOCAL PARKS.

[00:15:06]

THANK YOU. THANK YOU SO MUCH FOR YOUR REPORT.

STUDENT BOARD MEMBER PASTRANA JIMÉNEZ. WE ALWAYS ENJOY HEARING FROM YOU AND YOUR INSIGHTS ARE REALLY HELPFUL AND VALUABLE TO OUR WORK.

SO APPRECIATE THAT. NEXT WE WILL GO TO PUBLIC COMMENTS.

[4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD]

PUBLIC SPEAKER CARDS MUST BE SUBMITTED AT THIS TIME.

ONCE WE BEGIN TAKING PUBLIC COMMENTS, WE WILL NOT BE ABLE TO ACCEPT ADDITIONAL COMMENTERS.

PURSUANT TO GOVERNMENT CODE SECTION 54957.95, THE SCCOE STRIVES TO MAINTAIN THE ORDERLY AND CIVIL CONDUCT OF ITS MEETINGS AND TO AVOID UNLAWFUL DISRUPTIONS. THEREFORE, DURING PUBLIC COMMENT, WE INTEND TO KEEP A RESPECTFUL AND PEACEFUL ENVIRONMENT.

PLEASE NOTE THAT VERBAL ABUSE, THREATS AND PHYSICAL VIOLENCE WILL NOT BE TOLERATED.

INDIVIDUALS WHO ENGAGE IN THIS TYPE OF CONDUCT MAY BE ASKED TO LEAVE THE ROOM.

WE ALSO ASK THAT THERE BE NO CLAPPING, CHEERING, SNAPPING OF FINGERS, BOOING OR SHOUTING.

IF YOU WISH TO SUPPORT A PUBLIC COMMENT, YOU MAY SIMPLY DO SO WITH THE UNIVERSAL SIGN FOR APPRECIATION, WHICH CAN BE DONE LIKE THIS. MODERATOR DO WE HAVE ANY PUBLIC COMMENTS? YES, WE HAVE TWO CARDS FOR PUBLIC COMMENT. OKAY.

THANK YOU. AS THE PUBLIC COMMENT PERIOD IS NOW COMMENCING, WE WILL NOT BE ABLE TO ACCEPT ADDITIONAL COMMENTERS.

PLEASE PRESENT THE TWO MINUTE TIMER. IF LANGUAGE SUPPORT IS NEEDED, TIME WILL DOUBLE.

A TIMER IS DISPLAYED WHEN THE ALLOTTED TIME IS UP.

THE THE BUZZER WILL SOUND, YOU WILL BE MUTED AND YOUR TIME TO SPEAK WILL END.

MODERATOR. YOU MAY BEGIN AS YOU HEAR YOUR NAME.

PLEASE LINE UP FOR PUBLIC COMMENT BEHIND THE PODIUM LOCATED AT THE CENTER OF THE ROOM.

AS A REMINDER, ONE PERSON AT A TIME CAN BE AT THE PODIUM TO PRESENT THEIR COMMENT.

UNLESS LANGUAGE SUPPORT IS NEEDED BY AN INTERPRETER OR ASL INTERPRETER, THE TIMER WILL BEGIN.

ONCE YOU START SPEAKING, COMMENTS EXTENDING PAST THE TIME ALLOTTED WILL BE MUTED AFTER TIME EXPIRES, AND YOU WILL BE ASKED TO LEAVE THE PODIUM. TO PREVENT SOUND DISTORTION, PLEASE KEEP THE MICROPHONE A SHORT DISTANCE FROM YOUR MOUTH.

OUR FIRST TWO SPEAKERS ARE. OUR TWO SPEAKERS ARE DIANE CAPILI AND MERCEDES HILL.

OUR FIRST SPEAKER IS DIANE CAPILI. PLEASE STEP FORWARD.

CLEARLY STATE YOUR NAME AND PRESENT YOUR PUBLIC COMMENT.

GOOD EVENING, TRUSTEES AND DOCTOR TOSTON. MY NAME IS DIANE CAPILI.

I'M AN ACTIVE MEMBER OF BOTH THE PARENT ADVISORY COMMITTEE AND SCHOOL SITE COUNCIL, AND I'M A PROUD PARENT OF A TEN YEAR OLD SON WHO ATTENDS AN S.A.I. SPECIAL EDUCATION PROGRAM AT ARGONAUT ELEMENTARY SCHOOL.

I'M HERE TONIGHT TO ADVOCATE AS A PARENT AND TO EMPHASIZE THE IMPORTANCE OF KEEPING SCCOE SPECIAL EDUCATION PROGRAMS RELEVANT AND PRIORITIZED.

OVER A YEAR AGO, A POSSIBLE REVIEW OR STUDY OF THE SPECIAL EDUCATION PROGRAM WAS PROPOSED AS A FUTURE AGENDA ITEM.

SINCE THEN, THERE HASN'T BEEN ANY VISIBLE PROGRESS.

I DO RECOGNIZE AND APPRECIATE THAT OTHER PRIORITIES HAVE UNDERSTANDABLY REQUIRED ATTENTION OVER THE PAST YEAR.

HOWEVER, I RESPECTFULLY REQUEST THAT THIS IMPORTANT ISSUE BE BROUGHT BACK FOR CONSIDERATION AND PLACED ON AN UPCOMING AGENDA.

OUR STUDENTS AND FAMILIES DESERVE CONTINUED FOCUS, SUPPORT, AND IMPROVEMENT IN THE PROGRAMS THAT SERVE THEM.

THANK YOU FOR YOUR TIME AND FOR YOUR ONGOING COMMITMENT TO ALL STUDENTS.

THANK YOU. OUR NEXT SPEAKER IS MERCEDES HILL.

PLEASE PRESENT YOUR PUBLIC COMMENT. GOOD EVENING, DOCTOR TOSTON AND BOARD OF TRUSTEES.

MY NAME IS MERCEDES HILL AND I'M AN OFFICE SPECIALIST WITH THE EARLY LEARNING SERVICES HEAD START PROGRAM, AND HAVE BEEN SO FOR OVER FIVE AND A HALF YEARS.

I'M HERE BEFORE YOU TONIGHT BECAUSE I AM GRAVELY CONCERNED ABOUT OUR ENROLLMENT NUMBERS AND POTENTIAL PERMANENT CUTS TO OUR GRANT AWARD AS A RESULT.

AND IT MUST BE ADDRESSED HERE AND NOW. SO, ONCE AGAIN, I MUST BEG FOR TRANSPARENCY IN THE ABSENCE OF ANY FROM OUR LEADERSHIP AS TO WHAT IS GOING TO HAPPEN TO OUR DEPARTMENT AND GRANT AS A RESULT OF NOT MEETING ENROLLMENT.

IT'S BEEN ALL HANDS ON DECK THE PAST MONTH FOR RECRUITMENT IN OUR DEPARTMENT, AND OUR RC AND FA TEAMS HAVE BEEN TRULY AMAZING, WORKING AROUND THE CLOCK AND ON WEEKENDS TO REACH OUR GOALS.

BUT PRIORITIZING RECRUITMENT TO THIS EXTENT SHOULD HAVE BEEN IMPLEMENTED THE DAY WE GOT OUR AWARD LETTER.

ESPECIALLY AS OUR LEADERSHIP KNEW THE HARD ENROLLMENT DEADLINE ISSUED BY THE OHS WAS COMING DOWN THE PIKE AT THE END OF SEPTEMBER.

[00:20:05]

OUR DIRECTLY OPERATED SITES ARE SHORT BY OVER 200 CHILDREN, WHICH EQUALS OVER $4.5 MILLION THAT COULD POTENTIALLY BE PERMANENTLY PULLED FROM OUR GRANT. THIS IS HIGHLY DISTRESSING, ESPECIALLY AFTER WHAT OUR DEPARTMENT WENT THROUGH EARLIER THIS YEAR TO GET OUR AWARD LETTER BEFORE JULY 1ST.

I DO NOT KNOW WHAT'S GOING TO HAPPEN, BUT I HOPE FOR SOME TRANSPARENCY AS TO WHAT OUR NEXT STEPS ARE.

THANK YOU. THIS CONCLUDES PUBLIC COMMENT. APPRECIATE IT.

WE WILL GO ON TO OUR NEXT AGENDA ITEM WHICH IS OUR BARGAINING UNIT REPORTS.

[A. Bargaining Units' Reports]

GOOD AFTERNOON. MY NAME IS KELLY GUEVARA. I'M A SEIU CHAPTER VICE PRESIDENT, AND I AM GOING TO BE READING A PREPARED STATEMENT PREPARED BY SARA GIANCARLO, OUR CHAPTER PRESIDENT.

AND GOOD AFTERNOON, TRUSTEES AND DOCTOR TOSTON.

FIRST OFF, CONGRATULATIONS TO EMPLOYEE OF THE MONTH AND CLASSIFIED UNIT MEMBER JOSE VERA.

AND FOR NEGOTIATIONS UPDATE, WE MET WITH MANAGEMENT ON MONDAY.

IT WAS DISAPPOINTING THAT OUR PROPOSALS ON FLEXIBLE SCHEDULES WERE LINED OUT WITH NO EFFORT TO WORK WITH US ON CONTRACT LANGUAGE.

WHILE MANAGEMENT'S PROPOSAL WAS A HUGE TAKEAWAY OF WORKERS RIGHTS IN VOLUNTARY TRANSFERS, WE ARE STILL WAITING FOR THE SALARY STEP AND LONGEVITY SPREADSHEET REQUESTED IN MARCH SO THAT WE CAN CALCULATE THE COST OF OUR PROPOSALS.

HEAD START ENROLLMENT THE LAST TWO WEEKS HAVE BEEN VERY PRODUCTIVE FOR OUR ENROLLMENT, OUR ENROLLMENT TEAM, INCLUDING ERSI AND FAMILY ADVOCATES. WHILE WE HAVE MADE STRIDES IN MOVING TOWARDS FULL ENROLLMENT, AS OF SEPTEMBER 30TH, WE ARE STILL SHORT 216 STUDENTS OUT OF 689 OR 31%, WHICH WOULD REDUCE OUR GRANT BY 4.73 MILLION. STAFF EXPRESSED FRUSTRATION THAT THE EMPHASIS ON ENROLLMENT WAS ONLY PRIORITIZED AT THE LAST HOUR, THE 11TH HOUR. WE HOPE THAT FOR THE NEXT SCHOOL YEAR, LEADERSHIP WILL PROMOTE ACTIVE RECRUITMENT EARLIER SO THAT WE CAN BE FULLY ENROLLED THROUGHOUT THE YEAR. LAYOFF REPORT. THE FINAL LAYOFF NUMBERS DO NOT TELL US HOW MANY STAFF WERE ACTUALLY REDUCED IN EACH DIVISION, FROM EACH BARGAINING UNIT AND FROM MANAGEMENT.

GIVEN THAT WE WERE TOLD THAT THESE LAYOFFS WERE NECESSARY TO REDUCE HIGH MANAGEMENT TO STAFF RATIO.

YOU WOULD THINK THAT THE OFFICE WOULD BE MORE TRANSPARENT ABOUT THE 184 LAID OFF PEOPLE AND THE VACANT POSITIONS THAT WERE ELIMINATED.

THANK YOU TO PERSONNEL SERVICES TEAM FOR WORKING WITH OUR STAFF AND ENSURING THAT THEY WERE WELL INFORMED ABOUT THE PROCESS AND THEIR RIGHTS WITH FREQUENT STAFF COMMUNICATIONS AND RESPONDING TO OUR MANY REQUESTS FOR INFORMATION AND ADDITIONAL COMMUNICATION.

WE HOPE THAT THE NEW TEAM WILL BE UP TO SPEED QUICKLY AND WILL WORK WITH US TO RESOLVE ISSUES.

ALTERNATIVE EDUCATION SITE MOVE. WE'RE OPTIMISTIC THAT THE OUTREACH TO THE LABOR PARTNERS WOULD RESULT IN INCORPORATING FEEDBACK INTO PLAN INTO THE PLAN TO RELOCATE THE SITE. HOWEVER, IT SEEMS THAT THIS WAS A MERE FORMALITY AND THE PLAN MOVED TO A SITE THAT WE JUST MOVED SPECIAL EDUCATION OUT OF DUE TO FACILITY CONCERNS AND COSTS IS MOVING FORWARD. DESPITE CONCERNS RAISED BY MEMBERS OF BOTH SEIU AND ASE.

THE RAPID MOVE AROUND NEXT WEEK'S FALL BREAK IS PROCEEDING WITHOUT ADDRESSING KEY FACILITY SAFETY QUESTIONS OR CONSIDERATION OF OTHER OPTIONS THAT MAY BE MORE VIABLE LONG TERM, PARTICULARLY IF THE SOIL TESTING AT SUNOL IS TOO COSTLY TO REMEDIATE.

WE ASK THAT THE PROGRAM REMAIN AT SUNOL UNTIL DUE DILIGENCE IS DONE, IN COLLABORATION WITH IMPACTED MEMBERS AND BARGAINING UNITS IN SELECTING A TEMPORARY LOCATION. WE HOPE THAT THE FEEDBACK STAFF ARE PROVIDING IN THE WE ARE LISTENING SURVEYS ARE INCORPORATED INTO PLANS MOVING FORWARD, COMMUNICATED TO STAFF ABOUT HOW THEY ARE BEING UTILIZED AND THAT TRANSPARENCY AND COLLABORATION TAKE PLACE.

RATHER THAN ASKING FOR FEEDBACK, FEEDBACK MERELY TO CHECK OFF A BOX.

I ALSO WOULD LIKE TO THANK DOCTOR TOSTON FOR THE MONTHLY SUPERINTENDENT MEETINGS THAT WE HAVE.

WE ARE WORKING ON IMPROVING THE CULTURE AND CLIMATE AT THE COUNTY OFFICE OF EDUCATION FOR CLASSIFIED UNIT WORKERS, AND WE'RE HOPING THAT THOSE MONTHLY MEETINGS ARE GOING TO BE PRODUCTIVE AND A STEP IN THE RIGHT DIRECTION IN THE FUTURE.

THERE'S LOTS OF WORK TO BE DONE. THANK YOU. THANK YOU.

I WOULD NOW LIKE TO INVITE THE DESIGNEE OR PRESIDENT OF THE PSYCHOLOGIST AND SOCIAL WORKERS ASSOCIATION OVER.

[00:25:08]

I BELIEVE WE GOT A NOTE. I DON'T THINK THERE'S A DESIGNEE.

OKAY, SO THAT CONCLUDES OUR BARGAINING UNIT REPORTS.

NEXT WE WILL PROCEED TO ITEM SIX OUR CONSENT ACTION ITEMS.

[6. CONSENT ACTION ITEMS]

THE MOTION FROM VICE PRESIDENT CHON. IS THERE A SECOND? I SECOND. SECOND. THANK YOU. SECOND FROM TRUSTEE SPEISER.

TRUSTEES PLEASE VOTE IN BOARD DOCS.

AND THAT MOTION PASSES UNANIMOUSLY. THANK YOU.

MOVING ON TO OUR NEXT AGENDA ITEM SEVEN OUR ACTION ITEMS.

[A. Request Authorization to Issue to Discovery Charter School II a Notice of Concern and Reasonable Opportunity to Cure Pursuant to Education Code Section 47607(e)]

YES. THANK YOU. PRESIDENT BERTA, THIS ITEM IS THE REQUEST FOR AUTHORIZATION TO ISSUE TO DISCOVERY CHARTER SCHOOL NUMBER TWO, A NOTICE OF CONCERN AND PROVIDE A REASONABLE OPPORTUNITY TO CURE THE CONCERN PURSUANT TO EDUCATION CODE SECTION 47 607, SUBSECTION E, AND THIS ITEM WILL BE PRESENTED BY DOCTOR MICHELLE JOHNSON.

SHE IS OUR DIRECTOR OF CHARTER SCHOOLS. THANK YOU, DOCTOR JOHNSON.

SO GOOD EVENING. BOARD PRESIDENT BERTA DOCTOR TOSTON.

THE SCCBOE HAS TWO CHARTER SCHOOLS THAT ARE COMING UP FOR RENEWAL THIS YEAR, DISCOVERY TWO AND VOICES MORGAN HILL PURSUANT TO EDUCATION CODE 47607E, THE COUNTY BOARD MAY NOT RENEW A CHARTER IF IT FINDS THAT THE CHARTER SCHOOL IS DEMONSTRABLY UNLIKELY TO SUCCESSFULLY IMPLEMENT THE PROGRAM DUE TO SUBSTANTIAL FISCAL, DUE TO SUBSTANTIAL GOVERNANCE, OR IS NOT SERVING ALL STUDENTS WHO WISH TO ATTEND.

EDUCATION CODE 47607E ALSO PROVIDES PROCEDURAL STEPS FOR ALL FOR THE COUNTY TO FOLLOW IN SUCH CASES, INCLUDING PROVIDING AT LEAST 30 DAYS NOTICE TO THE CHARTER SCHOOL OF THE ALLEGED VIOLATIONS AND PROVIDING THE CHARTER SCHOOL WITH A REASONABLE OPPORTUNITY TO CURE THE VIOLATIONS, INCLUDING SUBMISSION OF A CORRECTIVE ACTION PLAN WHICH IS PROPOSED BY THE CHARTER SCHOOL.

THE PUPIL BALANCE AT DISCOVERY CHARTER SCHOOL TWO, OR DISCOVERY FALCON, HAS LONG BEEN A CONCERN OF THE COUNTY BOARD AND THE SANTA CLARA COUNTY OFFICE OF EDUCATION. WE'VE BEEN WORKING CLOSELY WITH DISCOVERY FALCON TO SUPPORT ITS DEVELOPMENT AND IMPLEMENTATION OF A PLAN TO INCREASE ITS EFFORTS TO SUCCESSFULLY ENROLL MORE DIVERSE STUDENT POPULATIONS, CONSISTENT WITH THE LETTER AND SPIRIT OF THE CHARTER SCHOOLS ACT.

DISCOVERY FALCONS ENROLLMENT DATA FOR THE 2024-25 SCHOOL YEAR IN COMPARISON TO ITS 2017-18 RENEWAL, ENROLLMENT DATA CONTINUES TO INDICATE THAT DISCOVERY TWO IS NOT SERVING ALL STUDENTS WHO WISH TO ATTEND.

THE DEMOGRAPHIC DATA INDICATES THAT THERE IS A DISPROPORTIONATE PERCENTAGE OF ENROLLMENT FOR SOME OF THE STUDENT GROUPS THAT HAS DECREASED, BUT IT HASN'T DONE IT ENOUGH. THE UNDERREPRESENTED STUDENT GROUPS AT DISCOVERY FALCON INCLUDE THE ENGLISH LEARNERS, WHICH HAS A DIFFERENCE FROM SAN JOSE UNIFIED SCHOOL DISTRICT, OR THE LOCAL DISTRICT IN WHICH DISCOVERY TWO IS LOCATED OF 10.9%, A DIFFERENCE IN THE HISPANIC STUDENT GROUP FROM SAN JOSE UNIFIED AT 30.7%, AND A DIFFERENCE IN THE SOCIOECONOMICALLY DISADVANTAGED GROUP.

THAT'S A 30.1% DIFFERENCE. THEREFORE, STAFF RECOMMENDS THAT THE BOARD TAKE ACTION TO AUTHORIZE AND DELEGATE AUTHORITY TO THE SUPERINTENDENT OR DESIGNEE THE ABILITY TO ISSUE A NOTICE TO DISCOVERY CHARTER SCHOOL TWO PURSUANT TO 47607E.

THANK YOU. THANK YOU, DOCTOR JOHNSON. TRUSTEES, ARE THERE ANY QUESTIONS OR COMMENTS ON THIS ITEM? VICE PRESIDENT CHON. SO AFTER WE ISSUE THIS NOTICE WHAT WOULD BE THE EXPECTATIONS MOVING FORWARD AND WHEN LIKE HOW PERIODIC WOULD WE HEAR UPDATES AND THINGS LIKE THAT? SO THE REASON WHY WE'RE ISSUING THIS NOTICE NOW IS BECAUSE WE'RE ANTICIPATING THEIR RENEWAL APPLICATION TO BE SUBMITTED ON NOVEMBER

[00:30:08]

GOT IT. AND THEN WE'LL GO THROUGH THAT PROCESS AS WE'RE GOING THROUGH THE RENEWAL PROCESS.

OKAY. THANK YOU. AND THEY'RE AWARE THAT THEY CAN INCLUDE THAT IN THERE.

THANK YOU. TRUSTEE PACHECO. SO I'M RELATIVELY NEW TO CHARTER PROCESSES. SO WILL VOICES ALSO GET A NOTICE LIKE THIS? OR IS THIS JUST CASE BY CASE BASIS? SO THIS IS DONE ON A CASE BY CASE BASIS.

YES. THERE IS A DISPROPORTIONALITY WITH REGARDS TO VOICES.

HOWEVER THE DISPROPORTIONALITY IS IN SERVING MORE, HARDER TO DISADVANTAGED STUDENTS SO THAT THEY'RE SERVING MORE UNDERSERVED STUDENTS RATHER THAN LESS.

WHICH IS WHAT DISCOVERY TWO IS DOING. AND WHAT'S THE CONSEQUENCE OF PROVIDING THIS NOTICE TO THESE ENTITIES? SO THE CONSEQUENCE OF PROVIDING THE NOTICE IS LETTING THE SCHOOL KNOW THAT THERE IS A POSSIBILITY OF DENIAL.

IT IS SIMPLY SAYING, WE WANT YOU TO BE AWARE THAT WE ARE PAYING ATTENTION TO THE DISPROPORTIONALITY, AND WE'RE GIVING YOU THE OPPORTUNITY TO COME UP WITH A PLAN TO START WORKING AT THIS AND TRYING TO BRING THE NUMBERS CLOSER TOGETHER.

I SEE. SO IT'S KIND OF LIKE PUTTING THEM ON LIKE A KIND OF LIKE A PROBATIONARY LIKE PLAN.

AN IMPROVEMENT PLAN. IMPROVEMENT PLAN. YEAH. OKAY, THANKS.

I HAVE A QUESTION AND THANK YOU FOR BRINGING THIS FORWARD.

I THINK IT'S REALLY IMPORTANT THAT WE CONTINUE TO MONITOR AS PART OF OUR OVERSIGHT RESPONSIBILITIES.

IN TERMS OF THE, I KNOW YOU HAD SOME DATA THAT WAS COMPARABLE TO SAN JOSE UNIFIED.

DO YOU ALSO TAKE A LOOK AT KIND OF REGIONALLY, BECAUSE OBVIOUSLY SAN JOSE UNIFIED IS QUITE A LARGE DISTRICT.

AND SO IN COMPARISON TO THEIR SCHOOL SITES THAT ARE IN THE THE GENERAL AREA OF DISCOVERY TWO, IS THAT PART OF SO THAT'S LOOKED AT WITH REGARDS TO THE ACTUAL ED CODE, IT SAYS IN COMPARISON TO THE DISTRICT IN WHICH THE SCHOOL IS LOCATED AND NOT IN THE NEIGHBORHOOD.

SO WE DO HAVE TO LOOK AT THE TOTALITY OF THE NUMBERS.

OKAY. THANK YOU FOR THAT CLARIFICATION. SO FULLY APPRECIATE HAVING THIS COME FORWARD AGAIN.

ALL RIGHT. AND IS THIS. THIS IS AN ACTION ITEM.

SO TRUSTEES MAY HAVE A MOTION ON THIS ITEM. I MOVE TO, I GUESS SEND THIS NOTICE OF CONCERN TO DISCOVERY CHARTER TWO. SECOND. OH, YOU GO AHEAD.

I SECOND. THANK YOU. I HAVE A MOTION FROM TRUSTEE SPEISER TO SEND TO ISSUE TO AUTHORIZE THE ISSUE TO DISCOVERY CHARTER SCHOOL, TO A NOTICE OF CONCERN AND REASONABLE OPPORTUNITY TO CURE FOR EDUCATION CODE SECTION 47607E.

THAT'S WHAT YOU MEANT, RIGHT? TRUSTEE. OKAY. AND A SECOND FROM TRUSTEE PACHECO.

AND WE WILL VOTE IN BOARD DOCS. APPRECIATE THAT.

AND THAT MOTION PASSES UNANIMOUSLY. THANK YOU.

THANK YOU VERY MUCH. WE WILL GO TO OUR NEXT ITEM, WHICH IS THE SANTA CLARA COUNTY BOARD OF EDUCATION,

[A. Conduct a Public Hearing and Adopt Resolution Regarding Sufficiency of Textbooks and Instructional Materials]

COPIES OF THE APPROVED TEXTBOOKS ARE POSTED ON THE EDUCATIONAL SERVICES WEBSITE.

WE WILL NOW TAKE PUBLIC COMMENTS ON THIS ITEM.

COMMENTS ARE LIMITED TO ONE MINUTE EACH. IF YOU WISH TO SPEAK, PLEASE HAND ANY SPEAKERS FORM.

SPEAKERS SHALL BE DIRECT, SHALL DIRECT THEIR COMMENTS TO THE BOARD, AND ARE URGED TO AVOID REPEATING POINTS MADE BY PREVIOUS SPEAKERS.

MODERATOR DO WE HAVE ANY PUBLIC COMMENT CARDS? WE DO NOT HAVE ANY PUBLIC COMMENTS. OKAY. THANK YOU.

[00:35:03]

I WILL NOW ENTERTAIN A MOTION TO ADOPT THE RESOLUTION.

THE MOTION FROM TRUSTEE BERTA AND. I'D LIKE TO SECOND.

THANK YOU. TRUSTEE LARI. SECOND FROM TRUSTEE LARI.

TRUSTEES, PLEASE VOTE IN BOARD DOCS.

THAT MOTION PASSES UNANIMOUSLY. THANK YOU. WE WILL NOW GO ON TO AGENDA ITEM NINE, OUR INFORMATION ITEMS.

[A. SELPA Overview and Program Update]

DOCTOR TOSTON, WOULD YOU PLEASE INTRODUCE THIS ITEM? YES. THANK YOU, PRESIDENT BERTA. THIS INFORMATION ITEM WILL BE PRESENTED BY THE SELPA DIRECTORS, MR. LEO MAPAGU AND MISS SHELLEY OTA. LEO IS THE DIRECTOR OF THE NORTHWEST SELPA, AND SHELLEY IS THE EXECUTIVE DIRECTOR OF THE SOUTHEAST SELPA.

THIS IS THIS PRESENTATION REPRESENTS THE BEGINNING OF SOME PROGRAM HIGHLIGHTS THAT YOU WILL BE SEEING AT SUBSEQUENT BOARD MEETINGS THROUGHOUT THE YEAR.

OUR SPECIAL PROGRAMS ARE THE LARGEST STUDENT PROGRAM THAT WE OPERATE.

AND SPECIAL ED IN CALIFORNIA BEGINS AND ENDS WITH THE STRUCTURE.

AND SO WE THOUGHT, AS WE'RE GOING INTO THE PROGRAM AND DEPARTMENTAL PRESENTATIONS THAT MIGHT INCLUDE SPECIAL ED HAVING A REFERENCE POINT OF WHAT THE SELPA IS AND HOW WE ARE ORIENTED TO THE SELPA WOULD BE A GOOD FOUNDATION.

AND SO I WANT TO THANK BOTH DIRECTORS FOR BEING HERE. I RECOGNIZE YOU'RE MISSING A STATE MEETING TO ATTEND WITH US.

BUT YOU DID MISS TRAFFIC BY NOT LEAVING EARLIER.

SO THANK YOU SO MUCH FOR BEING HERE WITH US TONIGHT AND I'LL TURN IT OVER TO YOU. OKAY.

THANK YOU, DOCTOR TOSTON, FOR INVITING US TO PRESENT A LITTLE BIT OF INFORMATION ABOUT SPECIAL EDUCATION LOCAL PLAN AREA.

PRESIDENT BERTA. THANK YOU TRUSTEES. THANK YOU FOR WELCOMING US.

I'M LEO MAPAGU, I'M THE EXECUTIVE DIRECTOR FOR NORTHWEST SELPA.

AND NEXT TO ME. CAN YOU HEAR ME? I'M SHELLY OTA.

THANK YOU. I AM THE EXECUTIVE DIRECTOR OF THE SOUTHEAST SELPA.

AGAIN, THANK YOU FOR GIVING US THIS OPPORTUNITY TO PROVIDE A LITTLE BIT OF BIRD'S EYE VIEW INFORMATION ABOUT SPECIAL EDUCATION LOCAL PLAN AREA, HENCE SELPA. BACK IN 1977, ALL SCHOOL DISTRICTS AND COUNTY OFFICES IN THE STATE OF CALIFORNIA WERE REQUIRED TO COME TOGETHER INTO REGIONS AND FORM REGIONS TO BE ABLE TO PROVIDE A FULL CONTINUUM OF PLACEMENT AND SERVICE OPTIONS TO STUDENTS WITH DISABILITIES.

LATER, THOSE REGIONS WERE CALLED SPECIAL EDUCATION LOCAL PLAN AREAS AND HENCE HERE WE ARE, THE TWO OF US. HERE IN SANTA CLARA COUNTY WE HAVE ABOUT 132 ACROSS THE STATE WITH VARYING SIZES.

AND WE ALSO HAVE A LOCAL PLAN THAT TELLS THE SELPA HOW WE GO ABOUT IN DOING BUSINESS.

WE HAVE SECTION A OF OUR LOCAL PLAN, OUR CONTRACTS AND CERTIFICATIONS.

WE HAVE SECTION B OF OUR LOCAL PLAN. THAT'S OUR GOVERNANCE AND ADMINISTRATION.

WE SUBMIT OUR SECTION B TO THE STATE OF CALIFORNIA TO CDE EVERY THREE YEARS.

WE HAVE OUR ANNUAL BUDGET PLAN THAT WE ALSO SUBMIT TO CDE ON AN ANNUAL BASIS.

AND WE ALSO HAVE SECTION E, OUR ANNUAL SERVICES PLAN, ANOTHER ANNUAL EVENT THAT WE SUBMIT TO CDE, WE ARE MISSING A SECTION C THAT HAS YET TO BE IMPLEMENTED IN 2027.

THAT'S WHY IN YOUR SLIDES WE ARE MISSING SECTION C.

AND I'LL JUST ADD TO THAT THAT WE ARE NOT JUST THE ONLY CELL THAT'S MISSING.

SECTION C, IT IS A STATEWIDE THE CDE, THE CALIFORNIA DEPARTMENT, DEPARTMENT OF EDUCATION HAS DELAYED THAT.

AND IT WON'T BE AVAILABLE UNTIL, AS LEO SHARED UNTIL 2027, IS WHAT WE ANTICIPATE.

AND THE LOCAL PLAN IS A STARTING POINT FOR ALL SELPAS.

IN ORDER FOR SELPAS TO EXIST, THEY HAVE TO CREATE A LOCAL PLAN, AND THAT LOCAL PLAN IS IMPORTANT FOR THE SELPA TO RECEIVE FUNDING FROM THE STATE AND FEDS, AND FOR THE SELPA TO THEN DISSEMINATE THOSE FUNDS TO MEMBER DISTRICTS OR MEMBER LEAS.

THERE ARE DIFFERENT CONFIGURATIONS ACROSS THE STATE.

WE HAVE A SINGLE DIST--, WE HAVE SINGLE DISTRICT SELPAS NEXT DOOR, SAN FRANCISCO UNIFIED SCHOOL DISTRICT IS A SINGLE DISTRICT.

WE HAVE MULTI LEA SELPAS. THOSE ARE JUST DISTRICTS.

AND AN EXAMPLE IS MISSION VALLEY SELPA IN ALAMEDA COUNTY WITH FREMONT UNIFIED SCHOOL DISTRICT.

[00:40:06]

WE HAVE TWO SELPAS THAT ARE JOINED, THAT ARE COE-JOINED.

SO COE IS A MEMBER OF EACH OF OUR IN NORTHWEST AND IN SOUTHEAST.

OKAY. GOOD. ALRIGHT. SO JUST OUR INFORMATION ABOUT OUR SLIDES IN SANTA CLARA COUNTY WE HAVE TWO SELPAS, NORTHWEST SELPA AND SOUTHEAST SELPA. ALL RIGHT.

OH SURE. SO THERE'S SOME DIFFERENCES BETWEEN NORTHWEST AND SOUTHEAST.

YOU'LL SEE THAT IN NORTHWEST THERE ARE 21 MEMBER LEAS AS OPPOSED TO SOUTHEAST WHERE THERE ARE 12 MEMBER LEAS.

NORTHWEST SELPA HAS APPROXIMATELY 16,397 STUDENTS WITH DISABILITIES THAT ARE SERVED THROUGH THE 21 DISTRICTS.

SOUTHEAST SELPA HAS 11,833 STUDENTS WITH DISABILITIES SERVED THROUGH THE 11 OR 12 DISTRICTS.

NORTHWEST HAS APPROXIMATELY 3941 FULL TIME EMPLOYEES TO SERVE THE STUDENTS, AND SOUTHEAST HAS 3376 FULL TIME EMPLOYEES, AND NORTHWEST HAS 445 SCHOOL SITES WITHIN THEIR SELPA, AND SOUTHEAST HAS 258 SCHOOL SITES. JUST TO ADD ADDITIONAL CONTEXT WE USED CALPADS DATA, CALPADS 2024 DATA REPORTING FOR FALL. TO ESTIMATE THE NUMBER OF STUDENTS THAT ARE SERVED BY EACH SELPA, WE ALSO SUBMIT PERSONAL DATA REPORT TO CDE. THE NUMBER OF STAFF THAT SERVE STUDENTS WITH DISABILITIES.

SPECIAL EDUCATION TEACHERS, PRESCHOOL SPECIAL EDUCATION TEACHERS, SPEECH THERAPISTS, AUDIOLOGISTS, SERVICE PROVIDERS WHO MAKE SURE THAT SERVICES ARE RENDERED TO STUDENTS WITH DISABILITIES.

THE NUMBER OF SCHOOL SITES. JUST TO ADD CONTEXT, WE SUBMIT TO CDE AN ANNUAL SERVICES PLAN.

WE HAVE TO SPECIFY IN THE SCHOOL SITES, WITHIN THE SELPA AND EVEN OUTSIDE THE SELPA, AS WELL AS THE SERVICES THAT ARE BEING PROVIDED.

I WANT TO TALK ABOUT FINANCE. SURE. AND AS PART OF THE SUBMISSION TO CDE, WE ALSO HAVE TO SUBMIT AN ANNUAL BUDGET PLAN.

THIS INFORMATION CAME FROM EACH OF OUR ANNUAL BUDGET PLAN FOR NORTHWEST.

WE RECEIVE ABOUT $125 MILLION COMING FROM THE STATE, $35 MILLION, OR 5% COMING FROM THE FEDERAL SOURCES. AND IN ORDER TO KEEP SPECIAL EDUCATION WHOLE, OUR SCHOOL DISTRICTS CONTRIBUTE ABOUT $528 MILLION IN LOCAL CONTRIBUTION TO HAVE AN ESTIMATED REVENUE OF ABOUT 687 MILLION FOR NORTHWEST.

I WILL JUST ADD TO THAT THAT OUR STATE SPECIAL ED REVENUE IS COMMONLY REFERRED TO AS AB 602 DOLLARS, AND OUR FEDERAL SPECIAL ED REVENUE COMES TO US THROUGH THE INDIVIDUALS WITH DISABILITIES IN EDUCATION OR IDEA GRANT.

GRANT. OUR FUNDING FOR SPECIAL EDUCATION HAS ALWAYS BEEN SEEN AS THREE PRONG, MEANING IT COMES FROM FEDERAL, STATE, AND LOCAL SOURCES. FUNDS THAT WE RECEIVE FROM THE STATE AND FEDERAL GOVERNMENT ARE INSUFFICIENT TO MAINTAIN SPECIAL EDUCATION. HENCE, DISTRICTS NEED TO PROVIDE LOCAL CONTRIBUTION.

IN IN THIS SLIDE, WE WANTED TO SHARE, I WANTED TO SHARE NORTHWEST SELPA'S GOVERNANCE.

MY GOVERNING BOARD IS MADE UP OF THE 21 SUPERINTENDENTS OF MY MEMBER DISTRICTS, MEMBER LEAS CALLED THE GOVERNANCE COUNCIL OF SUPERINTENDENTS. I HAVE COLLABORATIVE MEETINGS WITH DIRECTORS, SPECIAL ED DIRECTORS, PROGRAM SPECIALISTS, AND COORDINATORS. I ALSO HAVE A BUDGET ALLOCATION PLAN COMMITTEE MEETING COMPRISED OF ADMINISTRATORS AND FISCAL ADMINISTRATORS, AND ALSO COORDINATING COMMITTEE AND ANOTHER FINANCE COMMITTEE.

AND WE ALSO HAVE A COMMUNITY ADVISORY COMMITTEE, MOSTLY COMPRISED OF PARENTS OF STUDENTS WITH DISABILITIES.

AND THEY ARE AN ADVISORY COMMITTEE THAT PROVIDES INPUT TO THE SELPA AND TO THE GOVERNANCE COUNCIL.

ALL RIGHT. AND IN SOUTHEAST WE HAVE A SIMILAR STRUCTURE.

OUR GOVERNANCE COUNCIL IS CALLED THE SUPERINTENDENTS EXECUTIVE COUNCIL, AND IT IS COMPRISED OF THE 12 SUPERINTENDENTS FROM OUR MEMBER LEAS.

I SERVE AS THE SOUTHEAST EXECUTIVE DIRECTOR AND THEN WE HAVE COLLABORATIVE MEETINGS SIMILAR TO NORTHWEST.

[00:45:07]

OUR CAC IS ALSO COMPRISED MOSTLY OF PARENTS FROM OUR COMMUNITY, AND WE HAVE A LOT OF COLLABORATION BETWEEN THE DIRECTORS AND THE FISCAL TEAMS. SO THERE ACTUALLY SHOULD BE AN ARROW KIND OF MOVING BETWEEN THOSE TWO, BECAUSE IT'S A LOT OF JUST JOINT COLLABORATION.

THE SELPA ALSO SUBMITS DATA TO THE STATE. WE WORK WITH OUR MEMBER DISTRICTS MEMBER LEAS TO ENSURE THAT THE SPECIAL EDUCATION DATA THAT WE SUBMIT IS ACCURATE BECAUSE IT HAS BOTH COMPLIANCE PROGRAM AND FISCAL IMPACT.

WE AND OUR DISTRICTS STARTED REPORTING SPECIAL EDUCATION DATA TO THE STATE IN 2019 USING CALPADS.

WE HAD A DIFFERENT SYSTEM THAT WE USED TO REPORT IN THE PAST, AND NOW WE'RE PART OF THE WHOLE SYSTEM, PART OF CALPADS, SO THAT STUDENTS WITH DISABILITIES ARE INCLUDED IN THE STATE'S SYSTEM OF REPORTING.

IT'S ALSO IMPORTANT THAT WE PROVIDE THAT THE SELPAS ARE ABLE TO WORK WITH THE DISTRICTS, MONITOR OUR DATA IN ORDER FOR US TO BE ABLE TO APPROVE THE SELPA, THE DISTRICT'S SUBMISSION.

SO FOR SPECIAL EDUCATION, THERE'S A TWO LEVEL OF SUBMISSION OR TWO LEVEL OF APPROVAL.

TWO LEVELS OF APPROVAL, THE DISTRICT APPROVAL.

AND THEN THE SELPA APPROVES. ONCE BOTH ENTITIES APPROVE, THEN THE SPECIAL EDUCATION DATA IS CONSIDERED CERTIFIED.

THIS IS A DISTRIBUTION OF THE 16,000 PLUS STUDENTS SERVED WITHIN NORTHWEST SELPA.

AGAIN, THIS CAME FROM CALPEDS 2024 FALL REPORTING.

BIGGEST DISTRICT SERVING STUDENTS WITH DISABILITIES IS SAN JOSE UNIFIED AND THEN SANTA CLARA UNIFIED AS WELL.

AND PALO ALTO, CAMPBELL UNION HIGH AND CUPERTINO.

SANTA CLARA COUNTY OFFICE OF EDUCATION, THE DATA THAT WE HAVE HERE WITH 869 STUDENTS WITH DISABILITIES COME FROM STUDENTS SERVED BY SCCOES SPECIAL EDUCATION DEPARTMENT AND ALSO STUDENTS IN CHARTER SCHOOLS LOCATED IN NORTHWEST SELPA. WE HAVE TO REPORT THAT AS WELL. AND ALSO STUDENT INFANTS WHO ARE RECEIVING SPECIAL EDUCATION SERVICES.

SIMILARLY FOR SOUTHEAST, JUST FEWER DISTRICTS, WE ALSO REPORT OUR STUDENTS ARE REPORTED THROUGH NORTHWEST SELPA SO WE DON'T HAVE A SLIDE FOR THAT.

HOWEVER OUR LARGEST DISTRICT IS EAST SIDE HIGH SCHOOL DISTRICT, AND THEY HAVE OVER 2000 STUDENTS WITH DISABILITIES.

AND OUR SMALLEST DISTRICT WITHIN OUR SELPA IS ORCHARD, AND THEY SERVE 87 STUDENTS.

AND WE KIND OF RUN THE GAMUT BETWEEN THOSE, THE DISTRICTS AND OURSELVES.

I'M JUST TO QUICKLY ADD, IN NORTHWEST, WE HAVE THREE SMALL SCHOOL DISTRICTS, LAKESIDE, LOMA PRIETA AND LUTHER BURBANK.

SO WE IN BOTH US, THERE'S LIKE A DIFFERENT RANGES OF, AND CAPACITIES OF DISTRICTS IN SERVING STUDENTS WITH DISABILITIES.

THE NEXT SLIDE IS A DISTRIBUTION OF DISABLING CONDITIONS SERVED BY, IN NORTHWEST SELPA.

THERE ARE 14 CATEGORIES. ALTHOUGH ONE ESTABLISHED MEDICAL DISABILITY IS ONLY FOR PRESCHOOLERS, THERE'S AS OF LAST REPORTING, NO STUDENT WAS IDENTIFIED UNDER THAT CATEGORY.

BUT MAJORITY OF STUDENTS WE SERVE ARE STUDENTS WITH SPECIFIC LEARNING DISABILITY, FOLLOWED BY AUTISM, SPEECH AND LANGUAGE IMPAIRMENT, AND THEN OTHER HEALTH IMPAIRMENT.

AND YOU'LL SEE THAT THAT IS SIMILAR FOR SOUTHEAST SELPA AND YOU WILL SEE IF YOU WERE TO LOOK AT SOUTH ACROSS THE STATE, YOU WOULD SEE SIMILAR DISTRIBUTIONS OF ELIGIBILITY CATEGORIES.

AND SPECIFIC LEARNING DISABILITY IS THE MOST COMMON DISABLING CONDITION IN CALIFORNIA.

NEXT SLIDE IS SCC AS SELPAS AND SCCOE. SCCOE SERVES MULTIPLE ROLES IN.

THE SCCOE CAN SERVE AS AN ADMINISTRATIVE UNIT OR RESPONSIBLE LOCAL AGENCY FOR THE SELPA AND SCCOE IS

[00:50:02]

FOR NORTHWEST SELPA. TO PUT THIS SIMPLY SCCOE IS NORTHWEST ADMINISTRATIVE UNIT AND ALSO OUR RESPONSIBLE LOCAL AGENCY. SCCOE RECEIVES FUNDS FOR THE SELPA, PROVIDES ADMINISTRATIVE SUPPORT FOR THE SELPA AND EMPLOYMENT OF SELPA STAFF. SLIGHTLY DIFFERENT FOR SOUTHEAST SELPA, SCCOE IS ALSO OUR ADMINISTRATIVE UNIT.

SCCOE DOES RECEIVE FUNDS SIMILAR TO NORTHWEST.

HOWEVER, OUR SUPERINTENDENTS EXECUTIVE COUNCIL HAS DETERMINED THAT MOUNT PLEASANT ELEMENTARY SCHOOL DISTRICT WILL SERVE AS OUR RLA, OUR RESPONSIBLE LOCAL AGENCY. SO MOUNT PLEASANT ELEMENTARY SCHOOL DISTRICT IS RESPONSIBLE FOR SOME OF THE FISCAL SERVICES RELATED TO THE SERVICES THAT ARE PROVIDED TO THE SCHOOL DISTRICTS, AND MPESD MOUNT PLEASANT IS ALSO RESPONSIBLE FOR ADMINISTRATIVE SERVICES FOR ALL OF THE STAFF THAT'S EMPLOYED BY THE SELPA TO SERVE STUDENTS, WE RUN A DEAF, HARD OF HEARING AND VI PROGRAM AND THEN ALSO OUR EMPLOYMENT SERVICES.

SCCOE AS A MEMBER SELPA, AS A MEMBER OF BOTH SELPAS, SCCOE PROVIDES A BLOCK PROGRAM FOR SPECIAL EDUCATION SERVICES. THIS SCCOE, AS OF SEPTEMBER CURRENTLY SERVES ABOUT 712 STUDENTS WITH DISABILITIES.

AND IN FRONT OF YOU IS THE DISTRIBUTION OF WHERE THOSE STUDENTS ARE COMING FROM.

AND WE HAVE BIG USERS, AND WE ALSO HAVE SMALL USERS OF SCCOE BLOCK PROGRAMS. I WOULD JUST SAY THAT SOME OF OUR BIG USERS ARE ALSO OUR BIGGER DISTRICTS.

SCCOE ALSO RUNS AN INFANT PROGRAM, PART C, FOR STUDENTS WITH INFANTS AND TODDLERS.

AND THIS, THE SCCOE PART C SERVES ABOUT 164 INFANTS AND TODDLERS WITH DISABILITIES.

AND THIS IS THE DISTRIBUTION OF THOSE STUDENTS, MAJORITY COMING FROM SAN JOSE UNIFIED, SANTA CLARA UNIFIED AND ALUM ROCK.

THOSE ARE THE TOP THREE SCHOOL DISTRICTS. OKAY.

WHAT QUESTIONS MIGHT YOU HAVE? THANK YOU SO MUCH FOR THE PRESENTATION.

THIS IS ONE OF MY FAVORITE PRESENTATIONS OR TOPICS SINCE I JOINED THE BOARD.

DOCTOR TOSTON. I DON'T KNOW IF YOU WERE SIGNALING FOR.

YEAH. I JUST WANTED TO THANK YOU BOTH FOR ALL THE INFORMATION.

I WANTED TO HIGHLIGHT THE SLIDE WHERE IT TALKED ABOUT THE TOTAL COST OF SPECIAL ED ACROSS THE COUNTY.

I THINK ROUGHLY ABOUT $1 BILLION, WITH 70% OF THOSE COSTS BEING LOCAL CONTRIBUTIONS.

SPECIAL ED IS FUNDED BASED ON THE TOTAL STUDENT ADA OR ENROLLMENT AND SO WE ARE A COUNTY THAT'S IN DECLINE IN MOST AREAS, WITH THE EXCEPTION OF STUDENTS WITH DISABILITIES, ALTHOUGH THERE MIGHT BE SOME DECLINE, BUT IT'S THE COST FOR THESE SERVICES IS A TOPIC OF CONVERSATION OF BOTH GOVERNANCE COUNCILS.

NOT THAT THEY'RE TRYING TO REDUCE COSTS, BUT MAKING SURE THAT THEY'RE MAKING INFORMED DECISIONS THAT ARE IN THE BEST INTEREST OF OF THEIR FIDUCIARY RESPONSIBILITIES SECOND TO THE NEEDS OF THEIR STUDENTS.

AND SO THE SUPERINTENDENTS AT THE LAST FEW GOVERNANCE MEETINGS HAVE MADE LOOKING AT DIFFERENT SPECIAL ED OPTIONS REVIEWING THE CURRENT PROGRAMS IN PLACE A PRIORITY. THE OTHER CLARIFICATION I WANTED TO MAKE, ALTHOUGH WE SERVE, THE COUNTY OFFICE SERVES AS THE ADMINISTRATIVE UNIT.

THAT IS AN ADMINISTRATIVE FUNCTION THAT REALLY IS JUST A PASS THROUGH.

WE DON'T HAVE ANY AUTHORITY IN TERMS OF SUPERVISION OF THE SELPA DIRECTORS.

THAT IS PART OF THE GOVERNANCE AGREEMENT WHERE WE HAVE A VOICE IN BOTH GOVERNING COUNCILS, BUT EVERYTHING IS ULTIMATELY DECIDED BY THOSE RESPECTIVE GOVERNING COUNCILS AND SO WE PARTICIPATE BUT THE SELPA IS INTENDED TO BE A NEUTRAL ENTITY, AND SO FOR THE PUBLIC IN GENERAL, WE EXPLICITLY GET LOTS OF EMAILS.

THE COUNTY FFICE DOESN'T HAVE THE AUTHORITY OR LEVERS TO DIRECT SELPA TO DO ANYTHING THAT IS NOT ALREADY IN THE GOVERNANCE AGREEMENT AND HAS NOT ALREADY BEEN AUTHORIZED BY THE GOVERNING COUNCIL. SO THE COUNTY OFFICE IS JUST LIKE ONE OF THE OTHER SCHOOL DISTRICTS IN THAT SELPA.

[00:55:01]

YEAH, I HAVE A BUNCH OF QUESTIONS ON HOW SELPAS WORK, BUT SO THE FIRST ONE IS WHEN LOCAL DISTRICTS MAKE CONTRIBUTIONS TO THE SELPAS BUDGET. IS THAT KIND OF LIKE A FEE FOR SERVICE OR HOW EXACTLY? HOW EXACTLY IS THAT FIGURE DETERMINED WITH HOW EACH PAYS FOR THAT CONTRIBUTION? DO YOU WANT TO? I CAN START. SELPA RECEIVES REGIONAL SERVICES PROGRAM SPECIALIST FUNDING THROUGH THE STATE.

AND WE USE THAT FUNDING TO TO MAKE SURE THAT THERE'S FUNDS FOR THE SELPA TO RUN.

IN NORTHWEST SELPA, THAT THERE IS SUFFICIENT FUNDS, WE CALL IT RSPS FUNDING, REGIONALIZED SERVICES PROGRAM SPECIALIST FUNDS, AND ANY CARRYOVER, WE DISTRIBUTE IT TO OUR MEMBER DISTRICTS.

SO THAT'S THE SOURCE OF FUNDING. IT'S BASED ON SELPAS ADA AVERAGE DAILY ATTENDANCE.

SO I GUESS JUST TO PIGGYBACK ON THAT. IF YOU IF YOU WERE TO LOOK BACK AT THE SLIDE RELATED TO FISCAL.

SO THAT'S THE, THAT'S THE ANTICIPATED REVENUE THAT WE RECEIVE FROM THE STATE.

AND THEN SIMILAR TO WHAT LEO SHARED, THAT THOSE PSRS DOLLARS ARE REALLY INTENDED TO PROVIDE SERVICES TO OUR MEMBER LEAS IN SOUTHEAST. WE ALSO KIND OF PAY BACK OUR DISTRICTS.

SO THEY'RE THEY'RE NOT CONTRIBUTING ANY ADDITIONAL FUNDS TO RECEIVE SELPA SERVICES.

HOWEVER, IF WE DO PROVIDE SERVICES, THERE MAY BE SOME FEE FOR SERVICES RELATED TO, FOR EXAMPLE, IN SOUTHEAST, IT'S RELATED TO OUR DEAF HARD OF HEARING OR VISION IMPAIRMENT SERVICES.

OKAY. MY NEXT QUESTION IS IF FOR THE SELPA THAT HAS, I GUESS, TWO ENTITIES THAT ARE SHARING THE ADMINISTRATIVE UNIT RESPONSIBILITIES HOW DOES THAT WORK OUT? SO IT'S DONE THROUGH CONTINUAL COMMUNICATION AND AN AGREEMENT.

AND WE'VE SOUTHEAST HAS BEEN, MOUNT PLEASANT HAS BEEN THE RLA FOR SOUTHEAST FOR, I THINK 30 YEARS, APPROXIMATELY 30 YEARS AND ONLY RECENTLY HAS SCCOE BECOME OUR ADMINISTRATIVE UNIT.

I SEE, DO COUNTY OFFICES HAVE TO BE ADMINISTRATIVE UNITS OR IS THAT JUST DETERMINED BY EACH SELPA? I BELIEVE IT'S DETERMINED BY EACH SELPA. AND THEN THE EACH SELPA IS GOVERNED BY SOME TYPE OF COUNCIL, THAT'S THEIR EQUIVALENT OF A BOARD OF EDUCATION.

THAT IS PART OF THE THAT PART SECTION B OF THE LOCAL PLAN REALLY DETERMINES HOW IT'S GOVERNED.

THE GOVERNANCE STRUCTURE AND ARE DIRECTLY ACCOUNTABLE TO CDE, NOT TO THEIR LOCAL LEAS OR MEMBER LEAS.

WE ARE ACCOUNTABLE TO OUR GOVERNANCE COUNCIL.

WE CONSIDER OUR GOVERNANCE COUNCIL OR EXECUTIVE COUNCIL AS OUR BOARD.

THEY ARE THE AUTHORITY MAKING BODY FOR THE SELPA.

WE DO HAVE ENGAGEMENT AND RELATIONSHIPS WITH CDE AS IT RELATES TO A LOT OF DIFFERENT ACTIVITIES.

WE SUBMIT, WE DO DATA REPORTING TO CDE. WE PROVIDE DATA REPORTING TO CDE.

WE ALSO ASSIST WITH COMPLIANCE WHEN DISTRICT IS IDENTIFIED AS NON-COMPLIANT ON CERTAIN ACTIVITIES.

WE PROVIDE SUPPORT AND ENGAGE WITH CDE TO MAKE SURE THAT OUR MEMBER DISTRICTS ARE ABLE TO ADDRESS THOSE ISSUES AND CONTINUE TO SERVE STUDENTS WITH DISABILITIES. DO SELPA, DOES A CDE HAVE THE ABILITY TO HAVE RECEIVERSHIP RESPONSIBILITIES OVER US? HAS THAT EVER HAPPENED? WELL CDE HAS, WHEN WE SUBMIT OUR LOCAL PLAN, THE DOCUMENT THAT TELLS U,S THAT TELLS THE CDE THAT WE CAN EXIST AS A SELPA, THE CDE HAS AUTHORITY TO APPROVE THE LOCAL PLAN OR CONDITIONALLY APPROVED THE LOCAL PLAN OR PROVIDE US WITH INPUT TO REVISE THE TO REVISE THE LOCAL PLAN.

THERE IS ALSO REQUIREMENT THAT SINCE WE, THERE ARE MULTIPLE SELPA IN THE COUNTY, THE COUNTY SUPERINTENDENT OF SCHOOLS WILL ENSURE THAT THERE IS COMPATIBILITY WITHIN THAT WITHIN AMONG THOSE TWO SELPA IN THE COUNTY.

MY LAST QUESTION IS, SO IT SOUNDS LIKE COE IS A SAFETY NET FOR OUR STUDENTS AND SPECIAL EDUCATION BEYOND JUST THE

[01:00:04]

I WOULD SEE COE AS A REGIONAL ENTITY FOR ALL STUDENTS.

SELPA WOULD BE VERY SPECIFIC TO STUDENTS WITH DISABILITIES.

I HOPE THAT HELPS. IT DOES. THANK YOU. AND I'LL JUST ADD TO THAT, THAT SELPA IS, I THINK CAN BE SEEN AS A NEUTRAL ENTITY IN SUPPORT OF, AS LEO SHARED, IN SUPPORT OF STUDENTS WITH DISABILITIES AND THEIR FAMILIES.

AND I THINK WE ALSO INDICATE IN OUR LOCAL PLANS THAT SELPAS DO NOT HAVE ANY SUPERVISORY, MANAGERIAL OR DIRECT OVERSIGHT TO SCHOOL DISTRICT PROGRAMS OR LEA PROGRAMS. EACH DISTRICT OR EACH LEA RUNS THEIR OWN SPECIAL EDUCATION PROGRAM.

THE SELPA AND ITS MEMBER LEAS COME TOGETHER TO PROVIDE FACILITATION, SUPPORT AND ENGAGEMENT BUT WE DON'T HAVE DIRECT OVERSIGHT TO OUR MEMBER AREAS. OKAY. THANK YOU. TRUSTEE SPEISER.

MY THANK YOU VERY MUCH. GREAT PRESENTATION. I APPRECIATE IT.

MY QUESTION INVOLVES MORE AROUND THE CAC. I'M CURIOUS BECAUSE DURING YOUR PRESENTATION MISS OTA YOU MENTIONED THAT THE CAC WAS BACK AND FORTH, RIGHT? AND IT, AND I NOTICED ON THE NORTHWEST IT IS ONE WAY.

RIGHT. AND I'M CURIOUS, WAS THAT IN THE GOVERNANCE STRUCTURE OF THE SOUTHEAST VERSUS NORTHWEST? SO OUR MY REFERENCE TO THE BACK AND FORTH WAS MORE RELATED TO THE DIRECTORS AND THE FISCAL TEAMS, THAT THAT REALLY IS MORE OF A BACK AND FORTH DIALOG IN OUR LOCAL PLAN, OUR CAC, WE HAVE AGREEMENT THAT OUR CAC THAT OUR AGENDA IS SHARED WITH OUR GOVERNANCE COUNCIL.

SO IT IS MORE OF A, IT IS ALSO MORE OF A DIRECTLY UP TO THE, TO MYSELF, TO THE SELPA EXECUTIVE DIRECTOR.

OKAY. AND, YOU KNOW, WE'VE HAD A LOT OF PEOPLE COME IN AND WE'VE GOTTEN A LOT OF EMAILS RELATED TO PARENT CAC MEMBERS OR NOT, MEMBERS WHERE PRIOR TO THIS CHANGE, WHERE THE NORTHWEST SELPA I THINK BECAME BIGGER, PARENTS HAD MORE, JUST MORE INPUT. IT WASN'T THAT THEY WEREN'T NECESSARILY GETTING WHAT THEY WANTED, BUT THEY FELT LIKE THEY WERE PART OF THE TEAM.

AND NOW IT FEELS LIKE IT'S LESS. WE ARE NOT GETTING THAT, SORRY, FROM THE SOUTHEAST.

I THINK MOST OF OUR COMMUNICATION RELATES TO THE NORTHWEST, AND I'M JUST WONDERING WHAT WHAT THE DIFFERENCE IS AND HOW MAYBE WE CAN HELP THEM IN THAT RESPECT. I THINK THE TRIGGERING EVENT FOR THAT IS THAT A COUPLE OF YEARS AGO, WE WERE NORTHWEST SELPA WAS IDENTIFIED AS SELPA ONE, TWO, THREE, FOUR, AND SEVEN.

OKAY. AND THEN THOSE SELPAS COMBINED INTO ONE WITH A COMBINATION OF SELPA, WE HAVE TO ALSO COMBINE CACS.

OKAY. SO BECAUSE EACH SELPA IS REQUIRED TO ONLY HAVE ONE CAC.

YEAH. WE HAVE IN NORTHWEST SELPA, EACH DISTRICT PER LOCAL PLAN IS IS GOING TO APPOINT TWO CAC REPRESENTATIVES EXCEPT FOR THE SMALLEST DISTRICTS.

THE THREE SMALLEST DISTRICTS WHO CAN APPOINT ONE.

OKAY. OUR CURRENT NORTHWEST SELPA CAC CAN HAVE ABOUT 37 PARENTS, CAC BOARD APPOINTED REPS. WE ALSO HAVE CAC REPS THAT ARE NOT CAC REPS, CACS THAT ARE MEMBERS OF THE PUBLIC.

THEY DON'T NEED TO BE BOARD APPOINTED, BUT THEY CAN PARTICIPATE IN THE CAC PROCESS.

NORTHWEST SELPA IS PART, THIS IS OUR SECOND YEAR BEING ONE BIG SELPA, SO WE KNOW IT'S A TRANSITION PERIOD AS WELL.

WE HAVE, I HAVE, WE HAVE ENGAGED WITH OUR BOARD REPS FOR CAC.

WE HAVE HIRED A FACILITATOR TO ENGAGE WITH THEM, LISTEN TO THEM.

IT'S GOING TO BE FOR THEM, AN OPPORTUNITY TO RAISE WHAT THEIR ISSUES ARE, WHAT'S WORKING WITHOUT BEING JUDGED.

SO WE HAVE GIVEN THAT OPPORTUNITY FOR OUR BOARD MEMBERS.

[01:05:05]

HE DID NOT IDENTIFY WHICH PARENT, YOU KNOW, FOR CONFIDENTIALITY PURPOSES, BUT WE ARE ENGAGING WITH THEM SLOWLY.

THERE ARE THINGS THAT THEY GIVE ADVICE ON THAT ARE SPOT ON, AND THEY CAN IMMEDIATELY SAY, YES, WE'LL IMPLEMENT THAT. THERE ARE ALSO SOME ADVICE THAT THE CAC AS A WHOLE PROVIDES THAT I WOULD INDICATE THIS IS BEYOND THE SCOPE OF CAC OR BEYOND THE SCOPE OF IT'S TIME TO ENGAGE WITH YOUR LOCAL SCHOOL DISTRICT.

SO THAT'S ALSO BEEN THE THINGS THAT WE HAVE BEEN DOING FOR NORTHWEST.

THANK YOU. I THINK I THINK THAT'S IT FOR NOW.

THANK YOU. YEAH. TRUSTEE PACHECO, DID YOU HAVE ANOTHER QUESTION? WHAT ARE THE BIGGEST CHALLENGES THAT ARE FACING THE TWO SELPAS THAT ARE WITHIN OUR COUNTY RIGHT NOW? WHAT WOULD YOU DESCRIBE ARE THE BIGGEST CHALLENGES YOU'RE FACING? I'LL START. THE BIGGEST CHALLENGES THAT WE SEE RIGHT NOW ARE RELATED TO FUNDING.

AS AS SUPERINTENDENT TOSTON SHARED SPECIAL ED IS AN UNDERFUNDED MANDATE, AND WE CURRENTLY RECEIVE ABOUT 9% OF THE FEDERAL DOLLARS THAT WE WERE PROMISED WHEN THE IDA WAS SIGNED INTO CONGRESS, SIGNED BY CONGRESS BACK IN 50 YEARS AGO. SO FUNDING IS ABSOLUTELY OUR BIGGEST CHALLENGE, I THINK, FOLLOWED BY STAFFING SHORTAGES.

AND WE KNOW THAT THERE IS A STAFFING SHORTAGE ACROSS THE STATE AND ACROSS THE COUNTRY.

AND SO I WOULD SAY THOSE ARE KIND OF THE TWO BIGGEST CHALLENGES RIGHT NOW.

I DON'T KNOW IF YOU WANT TO ADD TO THAT. YEAH.

I THINK THE ABILITY OF OUR DISTRICTS TO BUILD CAPACITY IN OUR PROGRAMS, IN SPECIAL EDUCATION HAS BEEN A STRUGGLE. WE HAVE DISTRICTS THAT ARE SMALL, AND WE HAVE DISTRICTS THAT ARE MIDSIZE, AND WE ALSO HAVE DISTRICTS THAT ARE GOOD SIZED.

WE HAVE SAN JOSE UNIFIED EAST SIDE THAT ARE BIG DISTRICTS, SANTA CLARA.

BUT WE HAVE TO START CREATING REGIONAL PROGRAMS, SO OUR DISTRICTS HAVE TO CREATE REGIONAL PROGRAMS WITHIN THEIR REGION.

THAT WAY THEY CAN HAVE THEY CAN PARTNER AND CONTROL THOSE PROGRAMS AND SERVICES FOR STUDENTS WITH DISABILITIES.

WE HAVE A HUGE COUNTY. SANTA CLARA IS A HUGE COUNTY.

AND IF WHEN WE HAVE ONE LEAA, WHICH IS SCCOE AS A REGIONAL PROVIDER TRYING TO COVER THE SCOPE, THE SIZE OF SCCOE, IT BECOMES VERY DIFFICULT TO MANAGE.

SO IF WE HAVE LIKE MORE PARTNERSHIP AMONG LOCAL DISTRICTS, LOCAL GROUPS, THEN WE'LL BE ABLE TO ADDRESS THAT ISSUE OF REGIONAL PROGRAMS AND SERVICES.

MY LAST QUESTION IS, IS THERE ANYTHING THAT WE AT THE SCCOE COULD DO TO SUPPORT OR AMELIORATE THESE ISSUES AND PROBLEMS THAT YOU GUYS ARE FACING? WELL, WE APPRECIATE BEING HAVING THE OPPORTUNITY TO BE HERE AND TO SHARE INFORMATION ABOUT.

I THINK THAT'S A GREAT STARTING POINT. JUST A COUPLE OF THINGS TO ADD.

I THINK ADVOCACY FOR SPECIAL EDUCATION AT THE STATE AND AT THE FEDERAL LEVEL, BOTH FOR PROGRAM BUT AND ALSO FOR FISCAL, THAT WOULD BE MUCH APPRECIATED. AND I THINK ANY PARTNERSHIP THAT YOU CAN PROVIDE TO US, ANY SUPPORT, ANY, YOU KNOW, LISTENING EAR. THANK YOU IN ADVANCE FOR GIVING US GRACE, GIVING US LATITUDE.

IT TAKES SOME TIME TO, YOU KNOW, GO THROUGH SOME OF THE MOTIONS WHEN, YOU KNOW, YOU GUYS GET EMAILS, PLEASE SEND THEM OUR WAY. WE MIGHT NOT HAVE ALL THE ANSWERS, BUT WE WILL CERTAINLY ENGAGE.

AND I WANT TO JUST ADD PIGGYBACK. DEFINITELY SENDING PARENTS TO EITHER OF THE SELPA, THE SELPA THAT REPRESENTS THEM, BECAUSE WE ARE FULLY COMMITTED TO PARENT ENGAGEMENT AND TO WORKING WITH OUR FAMILIES OF STUDENTS WITH DISABILITIES.

AND SO PLEASE SEND THEM OUR WAY. DOCTOR TOSTON, THANK YOU SO MUCH AGAIN.

AND YOU KNOW, WHEN YOU TALKED ABOUT THE PRESSURES THAT WE'RE FACING LOCALLY AND SOME OF THE PRIORITIES BASED ON YOUR CONVERSATIONS WITH YOUR PEERS, IS, IS WHAT WE'RE EXPERIENCING UNIQUE TO SANTA CLARA COUNTY OR THESE STATEWIDE PRESSURES? SO THESE ARE ABSOLUTELY STATEWIDE PRESSURES, NOT UNIQUE TO SANTA CLARA COUNTY.

AND I WILL SAY TO TAKE THAT EVEN FURTHER, THEY'RE NATIONWIDE PRESSURES.

IT'S NOT JUST CALIFORNIA. ALL MY COLLEAGUES ASKED SUCH GREAT QUESTIONS.

THOSE WERE TWO MAJOR AREAS THAT I WANTED TO TO HIGHLIGHT TO GET YOUR INSIGHT ON WAS, YOU KNOW, PARENT ENGAGEMENT AND HOW WE CAN CONTINUE, ESPECIALLY GIVEN THE NEW STRUCTURE FOR NORTH.

[01:10:08]

JUST CONTINUING TO FIGURE OUT WHAT THOSE PATHWAYS ARE, TO CONTINUE TO ENGAGE PARENTS IN MAKING SURE THAT THE DIFFERENT DISTRICTS FEEL, WELL, REPRESENTATIVE AND INVOLVED. SO IF THERE'S WAYS FOR THE COUNTY OFFICE TO SUPPORT WITH THAT WORK YOU KNOW, I KNOW WE'RE EAGER TO DO SO. AND THEN SIMILARLY WITH, WITH FUNDING, I THINK THAT'S AN ONGOING CONVERSATION.

REMEMBER, IN SOME OF MY EARLIEST SPECIAL EDUCATION CREDENTIALING CLASSES, WAS THIS THIS CONVERSATION OF, YOU KNOW, REALLY AN UNFUNDED, UNDERFUNDED MANDATE.

AND SO IF THERE ARE OPPORTUNITIES THAT YOU ARE AWARE OF.

FOR US TO CONTINUE THAT ADVOCACY OR WORK COLLABORATIVELY WITH WITH US AS WELL.

I WOULD WELCOME THAT, CERTAINLY. WE KNOW IT'S A IT'S DEFINITELY A, YOU KNOW, A PRESSURE POINT THAT OUR SCHOOL DISTRICTS ARE ALSO FACING.

YOU KNOW, AS, AS WE'RE SEEING DIFFERENT DISTRICTS IN SANTA CLARA COUNTY FACING FINANCIAL CHALLENGES.

AND SO HAVING THAT ADDITIONAL PRESSURE DON'T LIKE TO REFER TO IT AS ENCROACHMENT, BECAUSE THESE ARE SERVICES THAT OUR STUDENTS NEED.

AND RECOGNIZING THE IMPACT THAT THAT HAS ON A SCHOOL DISTRICT TO BE ABLE TO SERVE ALL STUDENTS.

SO JUST WANTED TO CONTINUE TO TO HIGHLIGHT THAT AND AND THANK YOU AGAIN FOR BEING HERE AND HELPING US YOU KNOW, SHOWCASE WHAT THE IMPORTANT WORK THAT YOU BOTH DO AND IN LEADING OUR CULPAS HERE IN THE COUNTY.

THANK YOU SO MUCH. THANK YOU. WE'LL GO TO OUR NEXT ITEM, WHICH IS OUR PERSONNEL SERVICES PRESENTATION ON LAYOFFS.

[B. Personnel Services Presentation on Layoffs]

AND SO I WANT TO BE TRANSPARENT. THIS IS NOT A FULLY DETAILED PRESENTATION THAT I BELIEVE WILL MEET YOUR EXPECTATIONS.

AND WE WANTED TO SHARE SOME CONTEXT. THE IS, ROGER WILL GO THROUGH, WE HAD 400 LAYOFFS LAST YEAR, AND THAT PRESENTED A SIGNIFICANT STRAIN ON THE ENTIRE ORGANIZATION.

WHAT WE'VE LEARNED AFTER THE ACTIVITIES THERE WERE CAPACITY GAPS IN AND DOCUMENTING SOME OF THE TRACKING FOR SOME OF THE DIFFERENT ACTIONS THAT TOOK PLACE.

AND SO IT WASN'T AS STRAIGHTFORWARD AS SEND LAYOFF NOTICES, RESCIND THEM.

IN THE INTERMEDIATE PERIOD, THERE WERE RETIREMENTS, RESIGNATIONS, BUMPING RIGHTS THAT OUTSIDE OF THE CLASSIFIED STAFF, WHICH IS LARGELY GOVERNED BY THE PERSONNEL COMMISSION A LITTLE DIFFICULTY BEING ABLE TO HAVE 100% CONFIDENCE IN ALL OF THE NUMBERS AS THEY EXIST RIGHT NOW WITHOUT SOME ADDITIONAL DIGGING.

AND SO I WANTED TO CALL OUT THIS IS AN INTRODUCTION TO THE INFORMATION RELATED TO LAST YEAR'S PERSONNEL ACTION.

WE WILL CONTINUE TO REPORT INFORMATION AS WE HAVE CONFIDENCE IN THE NUMBERS THAT WE'D BE PUTTING FORWARD.

AND I WANT TO THANK ROGER FOR COMING IN AND BEING ABLE TO GIVE US STRATEGIES TO BEGIN UNPACKING THE DATA SO THAT WE CAN ANSWER THE QUESTIONS THAT EXIST.

SO, ROGER, I'LL HAND IT TO YOU. GOOD EVENING, TRUSTEES AND SUPERINTENDENT.

I'M GOING TO PRESENT A BRIEF UPDATE ON THE LAYOFFS AND THE REEMPLOYMENT OF THE COUNTY OFFICE EMPLOYEES.

IT GOES WITHOUT SAYING THAT THE LAYOFF EXPERIENCE IS SOMETHING TO AVOID AND ONLY USED WHEN OTHER REMEDIES CANNOT BE FOUND TO MAINTAIN FINANCIAL INTEGRITY.

SEVERAL LARGE PROGRAMS WERE OPERATED BY THE COUNTY OFFICE, WERE REDUCED IN FUNDING OR FUNDING WAS DELAYED, AS WELL AS A DECLINE IN SOME PROGRAM ENROLLMENT, NECESSITATING THE LAYOFF ACTIONS.

448 EMPLOYEES RECEIVED NOTIFICATIONS THAT THEIR ROLES MAY BE IMPACTED, AND WHILE THIS TABLE INDICATES WHICH DIVISIONS RECEIVED LAYOFF NOTICES, IT CAN BE SEEN THAT MANY OF THE GRANT AWARDS ARE OPERATED BY EDUCATIONAL SERVICES, IN PARTICULAR HEAD START AND MIGRANT EDUCATION.

THE LAYOFFS ARE COMPLEX. THEY'RE GOVERNED BY STATE LAWS, CONTRACTS, RULES AND REGULATIONS OF THE PERSONNEL COMMITTEE COMMISSION, AND THE REVERSAL OF THE LAYOFFS OR THE RESCISSIONS FOLLOW IN THE SAME DIRECTION, BUT IN THE OPPOSITE WAY.

RIGHT NOW, I'M GOING TO GIVE YOU SOME NUMBERS THAT I CAN DEFINITELY FIRMLY AGREE TO.

THERE WERE 1611 EMPLOYEES ON JUNE 24TH, AND 1428 EMPLOYEES ON SEPTEMBER 9TH.

[01:15:10]

SINCE THEN, MIGRANT EDUCATION HAS ALSO BROUGHT BACK, WAS BROUGHT BACK.

33 OFFERS OF REEMPLOYMENT WERE MADE TO CLASSIFIED EMPLOYEES AND SEVEN FOR CERTIFICATED EMPLOYEES.

SO THIS FINAL NUMBER ALSO REPRESENTS RETIREMENTS AND RESIGNATIONS AND OTHER SEPARATIONS.

ARE THERE ANY QUESTIONS, TRUSTEES? YES, I HAD A QUESTION.

YES. WE'LL GO TO VICE PRESIDENT CHON FIRST AND THEN I'LL COME TO YOU.

TRUSTEE LARI. COULD YOU REPEAT THE. THANK YOU.

THE LAYOFFS THAT WERE RESCINDED? YES. 122 CLASSIFIED LAYOFFS, 25 CERTIFICATED LAYOFFS.

AND THEN DO YOU HAVE THE DATA AS TO, LIKE, WHICH DEPARTMENT THOSE WERE IN? THE RESCISSIONS. I CAN GET THAT INFORMATION FOR YOU.

MY ASSUMPTION OFF THE TOP OF MY HEAD, AND PLEASE BEAR IN MIND, THIS HAPPENED 60 DAYS AFTER I ARRIVED, 60 DAYS AFTER THIS HAPPENED. BUT MY ASSUMPTION ON THE CLASSIFIED AND CERTIFICATED IS THAT THEY WERE PRIMARILY FROM HEAD START AND MIGRANT EDUCATION.

SO WITH, YOU KNOW, 122 AND THAT'S LIKE 150. SO WE STILL HAD ABOUT 300 LAYOFFS.

THEN ACCORDING TO THE MARCH 15TH NUMBER, THE 448 TO THE 150 ISH THAT WERE RESCINDED.

I CAN'T CONFIRM THAT, BUT I CAN GET THAT ANSWER FOR YOU.

OKAY. YEAH, I WOULD APPRECIATE THAT. THANK YOU.

TRUSTEE LARI. I'M SORRY. I APPRECIATE ALL THE INFORMATION.

SO I ALSO HAD A QUESTION ABOUT WHAT IF SOME OF THE GRANTS ARE EVENTUALLY RENEWED.

HOW WOULD WE ADDRESS THOSE, WOULD BE JUST RESETTING THE THE CONTRACTS AND OR WOULD WE REEMPLOY PEOPLE? IF I UNDERSTAND THE QUESTION CORRECTLY, THEY WOULD BE REEMPLOYED FROM THE 39 MONTH OR 24 MONTH REEMPLOYMENT LIST. THANK YOU. AND HOW IS THE WORKLOAD BEING DISTRIBUTED AMONG THE REMAINING STAFF? ARE YOU REFERRING TO THE DISTRIBUTED? THE WORK HAS BEEN REDISTRIBUTED BETWEEN THE DEPARTMENTS THAT HAVE REORGANIZED.

THEY HAVE DEVELOPED PLANS TO ADDRESS THE NEEDS WITH WITH FEWER STAFF.

FOR EXAMPLE, THE CHARTER DIVISION OR DEPARTMENT WAS REDUCED BY THREE FTE.

AND SO THEY'VE DEVELOPED THEIR PLANS AND STRATEGIES TO MANAGE THE EXISTING WORKLOAD.

AND WHILE WE TALK ABOUT THE LAYOFFS AT A GLOBAL LEVEL, TO REALLY GET INTO THE DETAIL, IT'S REALLY AT A DEPARTMENTAL LEVEL.

AND SO HEAD START, THAT WAS A LARGE NUMBER OF THE INITIAL LAYOFFS.

WHEN WE RECEIVED THE GRANT BACK, THERE WERE A NUMBER OF LAYOFFS RESCINDED, BUT THAT PROGRAM ALSO REORGANIZED AND WENT INTO THE YEAR KNOWING THAT THERE'D BE FEWER CLASSES. SPECIAL EDUCATION. THE DRIVER FOR THE LAYOFFS IN THAT DEPARTMENT WAS THE REDUCTION OF CLASSROOMS THAT WERE AGREED TO BY THE SCHOOL DISTRICTS IN THE BLOCK.

AND SO THOSE STAFF WERE LAID OFF AS A RESULT OF THOSE CLASSROOMS NOT BEING IN PLACE.

MIGRANT ED WOULD BE GRANT FUNDING. SOME OF THE OTHER GRANTS, WHETHER THEY WERE REDUCED OR ELIMINATED, WOULD ALSO BE THE THE PRECIPITATING FACTOR FOR THAT.

SOME OF THE ELECTIVE DECISIONS THAT THE ORGANIZATION MADE, FOR EXAMPLE, SCALING DOWN IN PERSONNEL SERVICES SINCE THAT WAS FUNDED BY THE GENERAL FUND, THAT WAS A STRATEGIC DECISION TO BECOME MORE EFFICIENT OR TO REDUCE COST FOR THAT DIVISION.

SIMILARLY, EXECUTIVE SERVICES, WE WENT FROM 23 FTE TO 15 FTE WITH WITH THE INTENT OF BEING MORE EFFICIENT.

AND SO WE'RE GOING THROUGH KIND OF DEPARTMENT BY DEPARTMENT BUT ALSO HAVING TO TRACK.

DAVID STARTED IN SPECIAL ED BUT HAD BUMPING RIGHTS AND ENDED UP IN ANOTHER DIVISION BECAUSE OF MY CREDENTIALING OR BECAUSE OF MY SENIORITY IF I'M A CLASSIFIED STAFF. AND SO THOSE ARE SOME OF THE DETAILS.

WE'RE HAVING TO GO KIND OF MANUALLY LINE BY LINE TO TRACK TO SEE IF A PERSONNEL ACTION WAS A RESULT OF AN INITIAL LAYOFF OR A SUBSEQUENT

[01:20:05]

AND THE PROMOTIONAL OPPORTUNITIES WOULD ALSO BE THAT A PERSON WAS LAID OFF, BUT THERE WAS A VACANCY THAT EXISTED SOMEWHERE ELSE THAT THEY WERE QUALIFIED TO INTERVIEW FOR, THAT'S ANOTHER PART OF THE DYNAMIC THERE.

TRUSTEE SREEKRISHNAN. THANK YOU. AND THIS MAY BE ALSO A QUESTION FOR VICE PRESIDENT CHON THAT SO YOU'RE INTERESTED BECAUSE I'M INTERESTED IN KNOWING THIS TOO, BECAUSE THE LAST SLIDE SHOWS THE DIFFERENCE FROM JUNE TO SEPTEMBER.

BUT WE'RE ALSO INTERESTED IN MARCH TO SEPTEMBER.

RIGHT. AND THAT'S IS THAT NUMBER THERE. I CANGET THAT NUMBER FOR YOU.

YES. AND THEN DOES IT, DOES THIS INCLUDE LIKE IF A POSITION IF THERE WAS A LAYOFF, BUT THEN SOMEONE NEW CAME IN THAT'S NOT INCLUDED IN THE DIFFERENCE COUNT OR? SO I WANT TO MAKE SURE I UNDERSTAND THE SCENARIO. IF I'M THE DIRECTOR OF HAND SANITIZER AND I WAS LAID OFF, WOULD THIS INCLUDE. OH, WE DECIDED WE NEEDED THAT POSITION.

WE'RE GOING TO HIRE A NEW DIRECTOR? IN THAT SCENARIO, I BELIEVE WE WOULD HAVE TO GO TO THE REHIRE LIST.

AND SO WE WOULDN'T BE ABLE TO LAY SOMEONE OFF TO BACKFILL THE SAME POSITION THEY WERE LAID OFF FROM, BECAUSE THEY WOULD HAVE EMPLOYMENT RIGHTS TO THAT POSITION. SO IT'S NOT IN THIS COUNT.

IF PEOPLE ARE BEING REEMPLOYED MANY OF THEM HAVE BEEN AFTER THE FACT.

SO IN THE LAST TEN DAYS THAT I'VE BEEN HERE, WE'VE REEMPLOYED MANY PEOPLE OFF OF THE REEMPLOYMENT LIST.

OH, I MEANT SOMEONE NEW COMING IN. I DON'T MEAN THE SAME PERSON HIRED.

SO IF IT'S A VACANT POSITION THAT THAT NO ONE WAS LAID OFF FROM, IT WAS A NEW POSITION.

IT WOULD BE EITHER A PERSON ON THE REEMPLOYMENT LIST WHO WAS QUALIFIED.

IN OTHER WORDS, IF IT WAS A SIMILAR POSITION OR IF THE PERSON WHO HAD THE JOB PREVIOUSLY DID NOT, HAS NOT ACCEPTED ANOTHER JOB AND THEY'RE STILL ON THE REEMPLOYMENT LIST, THEY WOULD HAVE RIGHTS TO APPLY FOR THE JOB OR GET THE JOB, AND THEY'RE NOTIFIED OF THAT. BECAUSE I'M TALKING ABOUT JOBS WHERE THEY ARE, THEY AREN'T VACANT, SOMEONE IS FILLING THE POSITION, THEN THEY'RE LET GO, BUT THEN SOMEONE NEW IS HIRED.

THEN IT WOULD IT WOULD STILL GO BACK TO THE REEMPLOYMENT LIST FOR 39 MONTHS.

BUT IS THAT NUMBER REFLECTED? HERE IS MY QUESTION.

NO. OKAY. THANK YOU. TRUSTEE PACHECHO. YOU KNOW, LOOKING AT THE FINANCIAL REALITIES SLIDE, DO YOU ANTICIPATE MORE LAYOFFS HAPPENING COME THIS NEXT MARCH? I AM AWARE THAT THERE ARE SOME GRANTS NOT HEAD START AND MIGRANT ED, ALTHOUGH WE HOPE WE GET LETTERS FOR THOSE PARTICULAR GRANTS EARLIER THAN WE DID THIS TIME. BUT I UNDERSTAND THAT THERE ARE SOME OTHER GRANTS IN THE COUNTY OFFICE THAT WILL BE EXPIRING IN DECEMBER, AND WE'RE LOOKING RIGHT NOW AT WHETHER OR NOT THERE ARE ENOUGH CARRYOVER FUNDS IN THOSE GRANTS TO SEE IF THOSE EMPLOYEES CAN LAST UNTIL JUNE 30TH.

BUT THE SHORT ANSWER TO YOUR QUESTION IS YES, THERE WILL BE SOME MORE LAYOFFS FOR GRANT ENDINGS.

AND NOW THAT WE HAVE A LOT OF TIME TO REALLY PROCESS THIS, THESE NEW REALITIES, GIVEN THAT, YOU KNOW, WE HAD A VERY SHORT TIMELINE TO FIGURE THINGS OUT AS THINGS WERE HAPPENING IN REAL TIME.

IT WAS A REALLY UNFORTUNATE, YOU KNOW, SITUATION THAT WAS HAPPENING.

SO WHAT ARE WE DOING TO COMMUNICATE WITH POTENTIALLY AFFECTED EMPLOYEES THAT COULD GET LAID OFF, COME IN A FEW MONTHS. WHEN I RECEIVE FINAL CONFIRMATION FROM THE OTHER ASSISTANT SUPERINTENDENTS AND MEMBERS OF CABINET AS TO WHICH GRANTS WILL HAVE TO BE TERMINATED, WE'LL BE COMMUNICATING GENTLY BUT CAREFULLY AND POLITELY WITH EMPATHY TO THOSE EMPLOYEES.

IF I ALSO MAY SAY, A STRATEGY THAT I HAVE USED IN MY CAREER IS TO WORK WITH THE UNIONS, TO ALLOW CERTAIN POSITIONS TO GO ON, TO GO VACANT OR UNFILLED, AND TO BE FILLED WITH SUBSTITUTES, SO THAT IF A LAYOFF OCCURS, WE HAVE OTHER POSITIONS THAT THEY MIGHT BE QUALIFIED FOR TO APPLY FOR.

OKAY. THANK YOU. I ALSO WANT TO ADD. I'M SORRY, TRUSTEE SPEISER.

IT REALLY IS A DEPARTMENT BY DEPARTMENT CONVERSATION.

THE SELPAS IN THEIR PRESENTATION TALKED ABOUT ENROLLMENT IN REGIONAL PROGRAMS. DISTRICTS HAVE ALERTED US THAT THEY ARE LOOKING AT DIFFERENT OPTIONS, NOT AS A REFLECTION OF THE QUALITY OF SERVICE WE PROVIDE,

[01:25:05]

WE'VE ALERTED THEM THAT THE CURRENT TIMELINE FOR RE BENCHING GOES ALL THE WAY UP UNTIL FEBRUARY.

WE'VE ASKED THEM TO MOVE IT BACK TO DECEMBER SO THAT BY DECEMBER WE HAVE A SENSE OF WHAT WHAT LEVEL OF COMMITMENT WE ARE EXPECTING FROM THIS SO WE CAN BEGIN COMMUNICATING AND STRATEGIZING WITH OUR LABOR PARTNERS AND WITH THE DISTRICTS AS EARLY AS POSSIBLE.

IF THERE'S GOING TO BE AN ADVERSE IMPACT ON THE COUNTY OFFICE.

ONE OF THE OTHER AREAS THAT ROUTINELY COMES UP AT ITS CORE, OUR COUNTY OFFICE IS AN ADMINISTRATIVE ORGANIZATION.

AND SO SOME OF THE GRANTS WE RECEIVE REQUIRE ADMINISTRATIVE FUNCTIONS AS THOSE GRANTS SUNSET.

WE ARE COMMUNICATING WITH STAFF WELL IN ADVANCE.

WE NOW ARE INCLUDING ON JOB DESCRIPTIONS THAT ARE GRANT FUNDED.

THIS IS A GRANT FUNDED TIME LIMITED POSITION, SO THERE ARE NO SURPRISES.

AND LEADERS ARE ALSO WORKING WITH STAFF AS THE SUNSET GETS CLOSER.

TO LOOK FOR OTHER OPPORTUNITIES WITHIN THE ORGANIZATION IF THEY'RE ELIGIBLE FOR THAT.

SO AS THE GRANTS BEGIN WINDING DOWN YOU'LL SEE STAFF DECREASING A LITTLE BIT AS THE WORK IS WRAPPING UP IN THOSE GRANTS.

TRUSTEE SPEISER. THANK YOU SO MUCH FOR THE PRESENTATION.

AND I APPRECIATE THAT AT THE BEGINNING OF THE PRESENTATION, YOU SAID THIS WAS KIND OF THE BEGINNING, SO I LOOK FORWARD TO MORE INFORMATION AT A LATER DATE.

DEFINITELY MORE AS IT RELATES TO WHAT TRUSTEE CHON AND SREEKRISHNAN SAID.

DEFINITELY WHAT'S THE DIFFERENCE BETWEEN MARCH AND NOW OR WHATEVER THAT LATER DATE IS NOT NOW.

AND MORE DETAIL AS TO THE TYPES OF PEOPLE TO THE GRANULARITY YOU CAN GO TO WITHOUT BREAKING ANY LAWS RELATED TO PRIVACY, ETC. AND I DO APPRECIATE ACTUALLY IN THE PRESENTATION MENTIONING ALL THE COMPLEXITY OF THE BUMPING AND THE PERSONNEL IN A WAY THAT IS IN PLAIN ENGLISH. YOU KNOW, I THINK IT'S GOOD THAT WE HAVE THESE PRESENTATIONS AND YOU HAVE VOICEOVERS, BUT TO SOME EXTENT, HAVING SOME OF THAT IN THE PRESENTATION HELP IS HELPFUL FOR PEOPLE TO SEE IT ON PAPER, TOO. I'M A BIG, BIG PROPONENT OF THROWING COMMUNICATION SPAGHETTI AGAINST THE WALL BOTH WAYS.

THANK YOU. I BELIEVE MOST OF MY AREAS HAVE BEEN COVERED, BUT TRUSTEE PACHECO.

SO WITH FOLKS THAT MAY THAT WOULD POTENTIALLY BE LAID OFF.

ALSO, YOU KNOW, JOB FAIRS HAPPEN AT THE COE. DO WE PROVIDE SERVICES OR HELP OR SUPPORT TO PLUGGING THEM INTO NEW EMPLOYMENT OPPORTUNITIES. YES. OKAY. JUST SOME ADDITIONAL FOLLOW UP AREAS.

AND I KNOW I HAD A CHANCE TO SHARE SOME OF THIS FEEDBACK WITH DOCTOR TOSTON AS WELL, BUT JUST TRYING TO GET A BETTER SENSE.

I KNOW A LOT OF THE DISCUSSION THAT WE'VE, THAT THE BOARD HAS RECEIVED KIND OF FEEDBACK ON IS AROUND THE NOT JUST THE NUMBERS IN THE DEPARTMENT, BUT WHAT THE RATIOS LOOK LIKE IN TERMS OF MANAGEMENT AND OTHER STAFF.

AND SO IT'D BE HELPFUL TO HAVE SOME OF THAT ADDITIONAL DATA FOR REFERENCE.

AND THEN ALSO, YOU KNOW, I UNDERSTAND THAT SOME GRANTS HAVE CERTAIN REQUIREMENTS OF, YOU KNOW, CERTAIN POSITIONS. SO AT A HIGH LEVEL IT WOULD BE HELPFUL TO HAVE THAT INFORMATION AS WELL.

IN ADDITION TO FOR THE LAYOFFS THAT WERE RESCINDED, KIND OF PAINTING A MORE CLEAR PICTURE FOR US OF HOW IT WAS DETERMINED WHICH POSITIONS WERE BROUGHT BACK.

RIGHT. SOME, I THINK IT MAKES SENSE. RIGHT? WE RECEIVE THE HEAD START GRANT.

WE RECEIVED CONFIRMATION OF MY GRANT. AND SO THOSE POSITIONS WERE BROUGHT BACK.

IT WOULD BE HELPFUL TO BETTER UNDERSTAND, YOU KNOW, OF THE POSITIONS THAT WERE BROUGHT BACK.

YOU KNOW, IF POSITIONS WERE NOT BROUGHT BACK, WHAT WAS THE REASONING FOR THAT AS OPPOSED TO KIND OF THE DETERMINATION? WHAT WERE THE FACTORS IN THOSE DETERMINATIONS AS WELL? AND KIND OF IN CONSIDERATION OF THAT, JUST TRYING TO BETTER UNDERSTAND HOW THESE DECISIONS FROM THIS PAST SCHOOL YEAR, BUT ALSO MOVING INTO THE FUTURE, HOW THESE DECISIONS ARE BEING APPROACHED FROM AN EQUITY LENS.

AND ALSO, YOU KNOW, A LOT OF THE CONVERSATION IN TERMS OF POSITIONS THAT ARE CLOSEST TO THE STUDENTS THAT WERE DIRECTLY SERVICING AS WELL.

SO IT'D BE IT WOULD BE HELPFUL TO BETTER UNDERSTAND WHAT THAT PROCESS LOOKS LIKE IN THESE DECISIONS AND LONG BEFORE HOPEFULLY

[01:30:05]

SO IT'S, BUDGET WISE, IT'S CHALLENGING CIRCUMSTANCES.

BUT I THINK A LOT OF THESE AREAS, THE SPECIAL EDUCATION [INAUDIBLE] AND OTHER INFORMATION, TRANSPARENTLY, I THINK WOULD HELP ALLEVIATE A PORTION OF, OF THE, THE ANXIETIES AND THE UNKNOWN AS WE HEAD INTO, INTO THE SPRING SEMESTER. SO I'M NOT EXPECTING YOU TO ANSWER ANY OF THAT AT THIS POINT IN TIME.

BUT, YOU KNOW, AS MY COLLEAGUES HAVE SHARED, I THINK BEING ABLE TO REVISIT THIS TOPIC SOON FOR, FOR THOSE AREAS WOULD BE HELPFUL. I'M HAPPY TO REPORT BACK ON THAT.

THANK YOU. AS WE'RE REPORTING BACK AGAIN, THERE'S THE THE GLOBAL VIEW.

WE ALSO HAVE A NUMBER OF PRESENTATIONS FROM DIVISIONS THIS YEAR THAT WE CAN MAYBE INTEGRATE SOME OF THE CURRENT INFORMATION AS WELL AS ANSWERING THESE QUESTIONS.

ONE OF THE CHALLENGES THAT WE'RE RUNNING UP AGAINST, THERE HAS BEEN A SIGNIFICANT LEADERSHIP TURNOVER IN SOME OF THE DEPARTMENTS.

AND SO SOME OF THE FOLKS WHO LED THE DECISION MAKING, WE DON'T HAVE THEIR NOTES TO BE ABLE TO GO BACK AND SAY, OKAY, WHY DID YOU MAKE CHOICE A OR B HERE? AND SO JUST WANT TO BE TRANSPARENT AROUND THAT.

BUT WE WILL RECREATE THE, THE NOT RECREATE. WE WILL PROVIDE THE INFORMATION THAT'S AVAILABLE TO US AT A DEPARTMENTAL LEVEL SO THAT YOU GUYS CAN LOOK AT APPLES TO APPLES. I THINK THAT'S A GREAT POINT.

AND FOR ME, I THINK IT'S ALSO NOT JUST, YOU KNOW, WHAT WE CAN LEARN FROM THE PAST, BUT ALSO WHAT WE'RE LEADING INTO IN THE FUTURE.

HEARING HEARING THE COMMENTS ABOUT, YOU KNOW, POTENTIAL CONCERNS COMING FOR, YOU KNOW, OUR CONTINUED BUDGET SITUATION, IT WOULD BE HELPFUL TO HAVE THAT INFORMATION BEFOREHAND SO IT'S MORE TRANSPARENT TO EVERYONE BEING IMPACTED BY THE DECISIONS.

THANK YOU. OKAY, THAT BRINGS US TO OUR NEXT ITEM, WHICH IS THE HEAD START STATE PRESCHOOL FUNDING UPDATES.

[C. Head Start/State Preschool Funding Updates]

THIS INFORMATION ITEM WILL BE PRESENTED BY DOCTOR MATT WAYNE, ASSISTANT SUPERINTENDENT OF SERVICES.

GOOD EVENING, BOARD OF EDUCATION. WE ARE A TEAM EFFORT.

SHARING AN UPDATE ON HEAD START AND STATE PRESCHOOL FUNDING.

AS WE JUST RECEIVED OUR GRANT AWARD NOTIFICATION FROM THE STATE AND WANTED TO PROVIDE SOME CONTEXT ABOUT THAT.

BUT FIRST, I JUST WANT TO ACKNOWLEDGE THIS PRESENTATION WAS PRESENTED WAS PUBLISHED ON FRIDAY AND JUST TWO EVENTS THAT HAVE OCCURRED SINCE THEN.

ONE, WE ARE IN THE MIDST OF A FEDERAL GOVERNMENT SHUTDOWN, AND HEAD START IS A FEDERAL PROGRAM.

AND SO WE KNOW OF AT LEAST ONE PARENT WHO RECEIVED A COMMUNICATION FROM THE OFFICE OF HEAD START ABOUT THE CENTRAL OFFICE SERVICES POSSIBLY BEING ON PAUSE. BUT FOR US KNOW THAT WE HAVE THE FUNDING.

WE'RE CONTINUING WITH OUR PROGRAMS. WE'RE WHILE IT'S FEDERALLY FUNDED, WE'RE NOT FEDERAL EMPLOYEES, WE'RE EMPLOYEES OF THE COUNTY OFFICE OF EDUCATION. AND WE'LL BE COMMUNICATING WITH OUR FAMILIES TO MAKE SURE THEY UNDERSTAND OUR COMMITMENT TO CONTINUING THE PROGRAM AND SERVING SERVING OUR STUDENTS. AND THEN SECONDLY YOU, WE DID END OUR PERIOD WHERE WE HAD OUR BIG ENROLLMENT PUSH TO GET TO FULL ENROLLMENT.

AND WE'RE NOT THERE YET, BUT WE'RE CONTINUING TO WORK, AND WE'LL HAVE ENROLLMENT UPDATE IN OUR NEXT BOARD MEETING, CONTINUING WITH OUR ENROLLMENT UPDATES FROM OUR EARLY LEARNING PROGRAMS. IN THE MEANTIME, TONIGHT WE'RE GOING TO TALK ABOUT OUR HEAD START AND STATE PRESCHOOL FUNDING UPDATES.

AND WANT TO PROVIDE AN OVERVIEW OF OUR EARLY LEARNING SERVICES FUNDING.

TALK ABOUT THE GRANT AWARD NOTIFICATION WE RECEIVED, SHARE SOME OF THE IMPLICATIONS OF THIS OF OUR FUNDING AND TALK ABOUT THE EVALUATION AND PLANNING FOR THE NEXT SCHOOL YEAR. AND JUST WANTED TO GIVE A LITTLE BACKGROUND ABOUT HOW OUR EARLY LEARNING SERVICES ARE FUNDED.

AND WE USE A BRAIDED FUNDING MODEL TO OFFER PRESCHOOL PROGRAMS. SO WHAT WE'RE DOING IS WE'RE TAKING BOTH HEAD START FUNDS WHICH ARE FEDERAL FUNDS, WHICH ACCOUNT FOR TWO APPROXIMATELY TWO THIRDS OF OUR TOTAL FUNDS USED FOR LEARNING EARLY PROGRAMS AND CALIFORNIA STATE PRESCHOOL PROGRAM FUNDS, WHICH ARE ABOUT ONE THIRD OF WHAT WE USE TO FULLY FUND THE PROGRAM AND USING MULTIPLE FUNDS, IT HAS DIFFERENT TERMS. WE'RE TONIGHT CALLING IT BRAIDED FUNDING MODELS.

[01:35:03]

AND WE DO THIS BECAUSE WE CANNOT AFFORD TO OFFER A PROGRAM IF ONLY CALIFORNIA STATE PRESCHOOL FUNDS, OUR HEAD START FUNDS WERE USED, THE COST TO PROVIDE THE PROGRAM EXCEEDS JUST ONE OF THOSE FUNDING SOURCES.

WHAT WE GET IN THOSE PROGRAMS. AND SO WHAT THAT MEANS IS HOW WE'RE FUNDED IS FOR HEAD START WE GET A GRANT AWARD NOTIFICATION WITH AN APPROVED BUDGET ORGANIZED INTO CATEGORIES.

SO LIKE PERSONNEL MATERIALS THINGS LIKE THAT.

FOR THE STATE PRESCHOOL PROGRAM, WE GET A NOTIFICATION WHICH SAYS, HERE'S THE MAXIMUM REIMBURSABLE AMOUNT YOU CAN RECEIVE.

THAT'S THE CEILING FOR HOW MUCH WE CAN WE CAN GET.

SO IT'S A LITTLE DIFFERENT THAN THE WAY HEAD START DOES IT.

AND WHAT WE THEN DO FOR CSPP IS WE HAVE TO SHOW THAT WE'VE EXPENDED FUNDS THAT ON ELIGIBLE COSTS.

RIGHT? SO THEY CAN'T JUST BE ON ANYTHING. THEY HAVE TO BE ON THE THE STUDENTS THAT WE'RE SERVING.

AND THEN WE GET REIMBURSED, REIMBURSED FOR THOSE UNDER THE PROGRAM RULES.

AND SO THEY BOTH PROGRAMS HAVE VERY CLEAR, I WOULDN'T SAY CLEAR, VERY THEY ACTUALLY ARE COMPLEX, VERY DETAILED RULES WHICH DEFINE THE PROGRAMS AND PARTICULARLY WHICH STUDENTS ARE ELIGIBLE TO BE ENROLLED IN THE PROGRAMS, AND THAT ELIGIBILITY TAKES INTO ACCOUNT FAMILY INCOME AND OTHER FACTORS TO DETERMINE WHO'S ELIGIBLE.

SO IT'S A CHALLENGE WE FACE IN AN AREA WHERE, LIKE THE FEDERAL ELIGIBILITY REQUIREMENTS ARE LOW COMPARED TO WHAT THE AVERAGE INCOME IS HERE AND WHAT YOU KNOW HERE, CALIFORNIA MIGHT COUNT AS LOW INCOME COMPARED TO WHAT THE FEDERAL GOVERNMENT MIGHT COUNT.

AND SO I'M TURNING IT OVER TO LAUREN NGUYEN, OUR DIRECTOR OF BUSINESS SERVICES, TO SHARE A LITTLE BIT MORE DETAIL ABOUT THE AMOUNT OF FUNDING WE GET AND HOW MUCH WE WE SPEND VERSUS HOW MUCH WE ARE ALLOCATED.

HOW MUCH THE GAN AWARDS US. THANK YOU, DOCTOR WAYNE.

GOOD EVENING, PRESIDENT BERTA, DOCTOR TOSTON AND TRUSTEES.

SO THIS SLIDE HIGHLIGHTS THE HISTORICAL FUNDING FOR THE STATE PRESCHOOL FUNDS IN THE PAST FOUR FISCAL YEARS.

AS YOU SEE THE STATE IMPLEMENTED THE PROGRAM LAST PROVISION STARTED IN 2021.

AND THAT SHIFTED FUNDING FORMULA FROM ATTENDANCE TO THE ACTUAL EXPENSES.

SO THAT'S AND THEN IT STARTED IN 22-23. THE PROGRAM APPLIED FOR THE PROGRAM EXPANSION.

SO THAT'S WHY YOU, THAT'S EXPLAINED THE NOTICEABLE INCREASE IN THE TOTAL AWARD FUNDING IN 22-23 AND MOVE IT FORWARD TO 24-25.

AND WE WILL PROVIDE MORE DETAILS ON THIS LATER.

NEXT SLIDE PLEASE. SO THIS SLIDE EXPLAINS THE HISTORICAL FUNDING FOR HEAD START AND EARLY HEAD START PROGRAM.

IN THE PAST FOUR FISCAL YEARS, AS WELL AS YOU SEE ON THE CHART HOW MUCH THAT THE PROGRAM EARNED, AND THEN ALSO THE UNEARNED AWARD. I WANT TO HIGHLIGHT HERE THAT FROM 21-22 THROUGH 23-24, THE PROGRAM APPLIED FOR THE CARRYOVER AND GOT THE APPROVAL FROM THE REGIONAL OFFICE.

SO THAT'S WHY THE CARRYOVER ADDED TO THE CURRENT YEAR AWARD.

SO YOU SEE A HIGHER TOTAL GRANT AWARD AMOUNT IN 21-22 THROUGH 23-24.

AND. AND RINA IS GOING TO SHARE A LITTLE BIT MORE ABOUT, RINA DOMINGUEZ, OUR PROGRAM MANAGER, ABOUT THE AWARDS. AND THEN LIKE FOR EXAMPLE, WHY DON'T WE SPEND OUR MAXIMUM AMOUNT.

BUT IF YOU WANT TO SHARE ABOUT HEAD START AS WELL.

GO AHEAD. GOOD EVENING, BOARD OF TRUSTEES AND DOCTOR TOSTON.

AS LAUREN WAS SHARING, WE HAVE THE DIFFERENCES BETWEEN THE CATEGORIES THAT ARE APPROVED AND OUR GRANT APPLICATION WHEN WE SUBMIT IT FOR THE HEAD START PROGRAM VERSUS THE REIMBURSABLE FORMULA THAT WE HAVE WITH THE STATE.

AND THAT MAKES IT A LITTLE BIT MORE DIFFICULT, NOT DIFFICULT, BUT IT'S CHALLENGING BECAUSE THERE'S A LOT OF APPROVALS THAT HAVE TO GO, WE HAVE TO GO THROUGH WHEN WE CHANGE OR WE INCREASE BUDGET CATEGORIES.

NEXT SLIDE. BUT IN YOU KNOW, HOW DO WE HOW DO WE SPEND OUR MRA.

FIRST OF ALL WITH BOTH GROUPS OF CHILDREN THAT WE SERVE AND NOW THERE WE HAVE A DUAL PROGRAM, MEANING THAT CHILDREN ARE COMING IN AND THEY'RE BEING QUALIFIED FOR BOTH THE STATE AND THE FEDERAL.

THERE'S ELIGIBILITY THAT THEY NEED TO MEET. AND NAVIGATING BOTH THE ELIGIBILITY FOR THE STATE AND THE FEDERAL GOVERNMENT IS A LITTLE TRICKY.

BUT WE DO IT, AND WE DO IT YOU KNOW, BEST WE CAN SO THAT FAMILIES CAN BENEFIT OF THIS PROGRAM.

WITH OUR OUR FAMILIES COMING INTO OUR PROGRAM WITH VERY WITH THE FEDERAL GOVERNMENT HAVING I THINK IT'S LIKE A FAMILY OF FOUR IS

[01:40:05]

IT'S DIFFICULT, AND IT LIMITS HOW MANY FAMILIES ARE ABLE TO QUALIFY.

AND THE STUDENT POPULATION BEING ENROLLED INTO OUR PROGRAMS IS REALLY JUST KIND OF LIMITED BECAUSE OF THOSE ELIGIBILITY REQUIREMENTS.

NOW, THE OTHER IS OPERATIONALLY, WE'VE HAD A LOT OF INCREASES IN THE LAST SINCE COVID WE'VE HAD INCREASES IN STAFFING SALARIES AND FACILITY COSTS TRANSPORTATION. EVERYTHING KEEPS GOING UP.

SO OUR COST PER CHILD, AS IT CURRENTLY STANDS BETWEEN THE TWO PROGRAMS BEING BRAIDED IS QUITE HIGH AND WE WERE VERY FORTUNATE WHEN THE FEDERAL GOVERNMENT DID DO THE NO COST EXTENSION OR THE NO COST REDUCTION, BECAUSE WE WERE GOING TO NOT BE ABLE TO EVEN PAY FOR ANYTHING.

SO ELIGIBILITY, THE STUDENT POPULATION IN OUR AREAS, AND ALSO THE OPERATIONAL INCREASES THAT WE ARE SEEING JUST REALLY ARE MAKING A BIG IMPACT IN HOW WE'RE DOING BUSINESS HERE WITH THE HEAD START STATE PRESCHOOL PROGRAMS. SO AS I SHARED, IT CAN BE COMPLEX. BUT WE THOUGHT IT WAS IMPORTANT TO HELP YOU AND THE PUBLIC UNDERSTAND HOW OUR FUNDING COMES IN FOR OUR EARLY LEARNING SERVICES PROGRAM. AND THEN THERE HAS BEEN A CHANGE AS WE GOT THIS NEW GRANT AWARD NOTIFICATION.

SO GOING BACK, YOU HEARD LAUREN TALK ABOUT THE FACT THAT THAT THERE WAS GOING TO BE A SHIFT ON HOW WE WERE FUNDED, PARTICULARLY BASED ON ENROLLMENT. THAT WAS, WE WERE ANTICIPATING RECEIVING FEWER FUNDS AND NOT HAVING SUCH A LARGE GRANT AWARD NOTIFICATION.

BUT WHAT CHANGED FOR THIS SCHOOL YEAR IS CDE RECENTLY EXTENDED THE HOLD HARMLESS FOR 25-26.

SO WHAT THEY MEAN THIS HOLD HARMLESS WHAT IT MEANS, IT PROTECTS EARNINGS AGAINST ENROLLMENT AND ATTENDANCE VOLATILITY.

SO WE COULD PLAN, SO IT'S A GOOD THING, RIGHT? SO EVEN IF WE DON'T MEET ALL OF OUR TARGETS, AS LONG AS THE PROGRAM OPERATES THAT CALENDAR YEAR, WE CAN STILL GET REIMBURSED FOR THOSE EXPENSES.

THAT, WE DID NOT EXPECT TO RECEIVE THIS BECAUSE THE STATE, YOU KNOW, UNTIL RECENTLY WAS SAYING THERE WOULD BE NO MORE HOLD HARMLESS.

AND YOU REALLY YOU CAN'T INCORPORATE YOU'RE GOING TO REALLY BE FUNDED JUST BASED ON THE KIDS THAT YOU SERVE.

AND BUT WE, WHEN WE RECEIVED THE GRANT AWARD NOTIFICATION, THEY DID EXTEND THAT HOLD HARMLESS FOR THIS SCHOOL YEAR.

SO WHAT DOES THAT MEAN? SO IN THE SHORT TERM IT PROVIDES SOME RELIEF AND IS SOME GOOD NEWS.

IT MEANS WE CAN FULLY FUND OUR 25-26 PROGRAM USING OUR CALIFORNIA STATE PRESCHOOL FUNDS AND HEAD START FUNDS.

OKAY. AND WHAT HAD HAPPENED WAS WE HAD PLANNED TO USE ONE TIME FUNDS FOR THIS SCHOOL YEAR TO FULLY FUND THE PROGRAMS IN ANTICIPATION OF THIS REDUCTION.

BUT THOSE ONE TIME FUNDS, AS THE NAME IMPLIES, CAN ONLY BE USED ONCE.

AND THEN WE WERE GOING TO HAVE TO FIGURE OUT FOR THE LONG TERM WHAT TO DO IN TERMS OF THE PROGRAMS WE WERE OFFERING.

SO NOW THESE ONE TIME FUNDS AREN'T BEING USED FOR THIS YEAR AND CAN BE SAVED FOR 26-27, BUT WE STILL NEED TO REALLY UNDERSTAND THE IMPACT OF WHAT THIS HOLD HARMLESS WILL MEAN FOR US, FOR THE LONG TERM, BECAUSE FOR FUTURE PLANNING, WHILE THIS IS GOOD NEWS RIGHT NOW AND TEMPORARY RELIEF, RIGHT, WE'RE STILL PLANNING FOR THE HOLD HARMLESS TO END.

SO IT'S GOING TO GO BACK TO BEING FUNDED ONLY BASED ON WHO WE SERVE.

AS WE'VE SHARED, ENROLLMENT IS DOWN IN OUR PROGRAMS. WE EXPLAINED SOME OF THE REASONS AT OUR LAST MEETING ABOUT THAT, AND WE'LL TALK ABOUT ENROLLMENT AGAIN NEXT MONTH.

COSTS ARE INCREASING AND THOSE ONE TIME FUNDS ARE LIMITED.

AND SO I WANTED TO GIVE THE THE STATE OF OUR FUNDING AND EARLY LEARNING SERVICES AS OF NOW.

HERE'S OUR NEXT STEPS. NOW THAT WE GOT THIS SCAN, WE'RE GOING TO REVISE THE BUDGET BASED ON THAT, WE'RE GOING TO REASSIGN THOSE EXPENDITURES THAT WE HAD PAID FOR ONE TIME FUNDS, BECAUSE WE HAD ALREADY STARTED USING THEM TO THE CSPP FUNDS TO SAVE THEM FOR THE FUTURE.

WE'LL ANALYZE THE IMPLICATIONS OF THIS AND WHAT IT MEANS FOR THE PROGRAM, AND THEN WE'LL ALSO MEET WITH OUR LABOR PARTNERS TO DISCUSS THIS DEVELOPMENT AND WHAT IT MEANS FOR STAFFING AND OUR PROGRAM FOR THIS YEAR AND BEYOND.

SO HOPEFULLY THIS HELPS PROVIDE SOME CONTEXT OF OUR EARLY LEARNING SERVICES FUNDING MODEL, AS WELL AS THE RECENT NEWS WE RECEIVED AROUND THE GRANT AWARD NOTIFICATION.

AND HAPPY TO TAKE ANY QUESTIONS FROM THE TEAMS READY TO RESPOND TO ANY QUESTIONS ABOUT OUR EARLY LEARNING SERVICES PROGRAM.

THANK YOU VERY MUCH FOR THE PRESENTATION. TRUSTEES, ARE THERE ANY COMMENTS OR QUESTIONS? TRUSTEE SPEISER. I HAD A QUESTION. YES. OKAY.

TRUSTEE LARI. AND THEN WE'LL GO TO TRUSTEE SPEISER AND VICE PRESIDENT CHON.

TRUSTEE. LARI. THANK YOU FOR THE PRESENTATION.

I DID HAVE A QUESTION ABOUT THE DIFFERENCES IN ENROLLMENT IN SAN BENITO COUNTY AND SANTA CLARA COUNTY.

[01:45:04]

THERE'S ALSO CANVASING THAT IS TAKING PLACE. SO THERE'S COUNTYWIDE FAIRS AND COMMUNITY EVENTS THAT WE HAVE LISTS FOR EACH OF THE COUNTIES, AND WE MAKE SURE THAT WE RESERVE A TABLE.

WE GET ON THE AGENDA FOR WHOEVER THE LEAD IS FOR THAT PARTICULAR COMMUNITY EVENT OR BUSINESS OR AGENCY EVENT.

SO IT'S A MULTIPLE OF STRATEGIES. THE OTHER THING THAT WE DO IS WE HAVE A TEAM THAT WORKS ON INTERESTS THAT ARE RECEIVED THROUGH OUR WEBSITE. WE HAVE PEOPLE THAT WILL CALL THAT FAMILY BACK AND MAKE SURE THEY CAN ANSWER ALL THE QUESTIONS.

IF IT'S NECESSARY, WE'LL GO TO THE FAMILY'S HOME TO BE ABLE TO COMPLETE THE APPLICATION.

SO A LOT OF DIFFERENT STRATEGIES, BUT THEY'RE ALSO THEY'RE USED IN BOTH COUNTIES.

THANK YOU SIR. TO PIGGYBACK OFF HER QUESTION.

SO AND THAT'S CONTINUOUS THE THE GOING OUT TO GET TO ENROLL PEOPLE TO MARKETING THE PROGRAM, AS IT WERE. YEAH. SO THAT'S AN ONGOING EFFORT.

I MEAN, WE HAVE THE START OF OUR SCHOOL YEAR, AND IN SUMMER THERE'S LESS ENROLLMENT.

BUT IN REALITY, KIDS TURN THREE, YOU KNOW, EVERY EVERY MONTH OF THE YEAR.

AND SO WE WANT WE'RE WE'RE CONTINUALLY WORKING TO ENROLL.

AS WE SHARED THOUGH, WE SHARED THIS AT OUR LAST REPORT.

AND WE'LL SPEAK TO IT AGAIN AT THE NEXT REPORT.

WITH THE POTENTIAL LOSS OF HEAD START FUNDING AND HAVING THE INTERRUPTION AND STAFFING THAT DID INTERRUPT OUR RECRUITMENT EFFORTS.

AND SO WE ARE CATCHING UP TO TO GET TO FULL ENROLLMENT.

AND THAT'S SOMETHING WHEN WE SPEAK WITH THE OFFICE OF HEAD START, WILL BE EXPLAINING WHEN WHEN TALKING ABOUT WHY OUR ENROLLMENT LEVEL IS STILL NOT AT FULLY ENROLLED FOR SEPTEMBER. AND BUT WE'RE GOING TO KEEP WORKING TO GET THERE BY OCTOBER.

AND THEN ALONG THOSE LINES FOR THE STATE PRESCHOOL, HOW IS RECRUITMENT DONE? IS IT DONE AT THE SAME TIME? HOW IS THAT? YES IT IS.

SO WHAT WE. YES, WE DO THE SAME APPROACH. IT'S THE BLENDING OF THE FUNDING AND THE ELIGIBILITY REQUIREMENTS THAT WE HAVE, INTERNAL PROCEDURES AND HOW FAMILIES THEN QUALIFY FOR THE TWO.

I THINK A YEAR OR TWO AGO, THE STATE INCLUDED HAD STARRED AS CATEGORICAL, MEANING THAT IF THEY QUALIFY FOR THE HEAD START PROGRAM, THEY AUTOMATICALLY QUALIFY FOR THE STATE. THERE'S STILL A LITTLE TWEAKING OF WE HAVE TO COLLECT BIRTH CERTIFICATES FOR EVERY SINGLE MEMBER OF THE FAMILY.

BUT BASICALLY THEY TRIED TO STREAMLINE THE APPLICATION PROCESS AND I WANTED TO MAKE SURE I GOT THIS CORRECT.

YOU MENTIONED THAT THE REQUIREMENTS FOR STATE PRESCHOOL, DO THEY HAVE A HIGHER INCOME THRESHOLD? WAS THAT, YES, THEY DO MUCH HIGHER. OKAY. I WANTED TO MAKE SURE I HAD THAT CORRECT.

I WROTE IT IS LOW IN THE STATE IS HIGH. YES. OKAY.

THANK YOU VERY MUCH. VICE PRESIDENT CHON. MY QUESTION IS HAS TO DO WITH THE CHANGE IN FUNDING.

SO THE THE CHANGE THAT WE SAW ON SLIDE SLIDE FIVE.

THE REASON THAT THERE WAS A BIG INCREASE WAS KIND OF THIS HOLD HARMLESS WHERE WE WERE INSTEAD OF LIKE ESSENTIALLY LIKE ADA.

RIGHT. WHERE WE WERE LOOKING AT THE ACTUAL EXPENSE OF THE PROGRAM. SO FROM WHAT I'M UNDERSTANDING, THAT HOLD HARMLESS IS GOING TO BE GONE. SO WE'RE GOING TO GO BACK TO HOW WE WERE FUNDED IN 21-22.

YES. SO THIS THIS SLIDE RIGHT HERE DOES SHOW THAT.

AND ALSO WHEN IT GOES TO 2023-24, THERE WAS AN EXPANSION WITH AN ATTEMPT TO TRY TO EXPAND THE SPECIAL ED PROGRAM.

THAT'S WHERE THE FUNDING WENT UP. BUT AS YOU CAN SEE, THERE'S FOR EXAMPLE 23-24 EXPANSION STARTED, WE WERE ONLY REIMBURSED THE 10 MILLION OUT OF 28 MILLION.

SAME THING FOR 24-25 PRIOR TO THE HOLD HARMLESS BEING IMPLEMENTED FOR 25-26, WHICH WAS UNEXPECTED.

WE WERE PROJECTING 6.2 MILLION, WHICH WOULD HAVE BEEN THE MAX REIMBURSABLE AMOUNT THAT WE'D BE ABLE TO EARN WHEN IT TRANSITIONED TO THE AVERAGE DAILY ATTENDANCE MODEL.

OKAY. SO WE'RE NOT GOING TO IT'S NOT GOING TO DROP TO LIKE WHAT I GUESS LIKE BEST GUESS HOW MUCH HOW MUCH OF A DROP ARE WE GOING TO SEE? BECAUSE I WOULD HATE TO SEE, LIKE, YOU KNOW, THE 24-25 TO DROP TO LIKE 21-22.

RIGHT. BECAUSE WE'RE ALSO FACING THIS DECLINED AND DECLINING ENROLLMENT AND THINGS LIKE THAT.

SO BASED ON OUR PROJECTIONS THAT WE HAD AT BUDGET DEVELOPMENT WHEN IT WAS GOING TO TRANSITION TO ADA, THE AMOUNT WE HAD FROM CD WAS 6.2 MILLION. THAT WOULD BE THE MAXIMUM REIMBURSABLE AMOUNT.

[01:50:02]

BUT THAT'S WHAT WE ARE EXPECTING. UNLESS THERE IS A CHANGE IN THE WAY THE FORMULA IS DESIGNED.

SO FROM NOW TILL THEN A LOT CAN HAPPEN. BUT I JUST WANT TO ALSO HIGHLIGHT THAT.

SO WHEN WE COME BACK FOR FIRST INTERIM WE WILL BE UPDATING OUR BUDGET.

RIGHT. SO CURRENTLY FOR STATE PRESCHOOL AT 6.2 MILLION THAT'S WHAT WE PROJECTED. THAT'S WHAT WE KNEW AT THE TIME. WE WILL BE FOLLOWING THE GRANT AWARD NOTIFICATION AND BUDGETING THE WHOLE 28 MILLION. WITH THE UNDERSTANDING, THOUGH, THAT WE'RE PROJECTING ABOUT 10 MILLION IS WHAT WE MAY BE ABLE TO SPEND.

BUT IF ENROLLMENT IS DOWN, IT MAY BE LESS. SO I KNOW THE PROGRAM IS GOING TO BRING MORE UPDATES IN THE FUTURE, BUT I WANTED TO HIGHLIGHT THAT WE'RE STILL NOT AT THAT 28 MILLION TO WHERE WE'RE GOING TO BE ABLE TO EARN THAT BASED ON OUR TRENDS.

I SEE. AND THEN OKAY. AND THEN DO WE. ALL RIGHT.

I THINK I'LL STOP THERE. I MEAN, IT'S KIND OF HARD TO TELL WHAT'S GOING TO HAPPEN, SO BUT THAT THAT'S HELPFUL.

AND I GUESS, ARE WE. I'M GLAD TO SEE THAT. YOU KNOW WHAT? THAT THERE'S, LIKE, A PLAN FOR THE HOLD. HARMLESS. BUT I GUESS WHEN ARE WE GOING TO START WORKING ON THOSE NEXT STEPS? ARE WE STARTING NOW ALREADY? SO I YES, I MEAN, SO WE HAVE THE FIRST INTERIM IS OUR FIRST OPPORTUNITY TO REALLY LOOK AT THE YOU KNOW, THE EXPENDITURES FOR THIS YEAR AND HOW THE FUNDING IS COMING IN AND WHAT WILL END UP SAVING, YOU KNOW, FROM THAT THE ONE TIME FUNDS THAT MIGHT BE AVAILABLE IN THE FUTURE.

I MEET MONTHLY WITH OUR LABOR PARTNERS. THIS WILL BE ON OUR NEXT AGENDA NEXT WEEK ACTUALLY.

AND BECAUSE, YEAH, YOU KNOW, UNFORTUNATELY, WITH THE WAY THE STATE AND THE FEDERAL GOVERNMENT ARE, WE CAN'T CONTROL HOW WHAT THEY COMMUNICATE TO US.

AND, YOU KNOW, IT'S BEEN REALLY DISRUPTIVE. BUT THERE ARE, YOU KNOW, WE CAN BE AS PLANFUL AS POSSIBLE.

AND SO WE DO WANT TO SPEND TIME THIS, YOU KNOW, FALL WINTER BEING PROACTIVE, THINKING THROUGH HOW THINGS MIGHT WORK IN THE FUTURE FOR WHATEVER COMES DOWN THE PIPE, WHETHER THERE'S THE, YOU KNOW, THEY EXTEND HOLD HARMLESS AGAIN, WHICH DOESN'T SEEM LIKELY. BUT, YOU KNOW, WE HAVE WE'RE THINKING THROUGH HOW IT'S GOING TO WORK.

OKAY. THANK YOU. DOCTOR TOSTON. SORRY. JUST WANTED TO MAKE SURE I UNDERSTOOD SOMETHING THAT WAS SHARED EARLIER.

WHEN YOU TALKED ABOUT HEAD START FUNDING, I THINK I HEARD TO SAY THE WE GET THE AMOUNT OF THE GRANT, BUT THEY PRESCRIBE TO A CERTAIN DEGREE HOW MUCH WE CAN SPEND IN CERTAIN AREAS.

SO YOU RECEIVED $100 MILLION. YOU CAN SPEND 50 MILLION HERE, 10 MILLION HERE, SO ON AND SO FORTH.

AND WE CAN, CAN WE REQUEST TO CHANGE THOSE AMOUNTS OR IS IT PRETTY PRETTY SET? YES. DOCTOR TOSTON WE CAN DO BUDGET REVISION IS JUST TAKES PROCESS.

AND WE HAVE TO BACK INTO TO THAT REQUEST INTERNALLY AND THEN SUBMITTING IT TO THE FEDS.

NOW WE'RE HAVING BETTER, FASTER RESPONSE TIME FROM THE FEDERAL GOVERNMENT BECAUSE WE HAVE BEEN ASSIGNED.

WELL, NOT TODAY, BUT PRIOR TO TODAY. BECAUSE WE DO HAVE ASSIGNED FOLKS NOW LOOKING AT OUR FISCAL QUESTIONS OR INQUIRIES AND THE SAME THING WITH PROGRAM, BUT WE CAN'T WE SUBMIT OUR GRANT APPLICATION BASED ON DATA THAT TOGETHER FISCAL AND PROGRAM WORK ON AND HOW WE'VE BEEN SPENDING THE FUNDING IN THOSE BUDGET CATEGORIES.

BUT YOU'RE ABSOLUTELY RIGHT. THANK YOU. AND I WANTED TO HIGHLIGHT THAT BECAUSE THIS IS OUR SECOND LARGEST STUDENT PROGRAM, I BELIEVE, IF NOT THE LARGEST DEPENDING ON THE YEAR.

AND SO VERY RESTRICTIVE IN WHAT WE CAN DO WITH THE BUDGET IN TERMS OF WE HAVE DOLLARS HERE, WE WANT TO MOVE IT HERE BECAUSE WE NEED OBVIOUSLY INTERNAL APPROVAL, BUT EXTERNAL APPROVAL FROM THE FEDS AS WELL.

AND THERE ARE CERTAIN CATEGORIES THAT I'VE LEARNED THEY ARE LESS WILLING TO BE FLEXIBLE ON IN TERMS OF WHERE THE DOLLARS ARE ALLOCATED.

THE SECOND QUESTION I HAD, CAN YOU GO FORWARD TO THE NEXT SLIDE OR THE STATE PRESCHOOL SLIDE? THERE WE GO. SO ONE OF THE AREAS WE WANTED TO BE EXPLICIT ABOUT WHEN WE RECEIVE A GRANT AWARD NOTICE, WE HAVE TO BUDGET FOR THE FULL AMOUNT. YOU KNOW, EVEN THOUGH WE KNOW WE MAY NOT SPEND 28 MILLION, WE CAN'T ONLY BUDGET FOR TEN. SO THAT ENTIRE 28 MILLION WILL BE BUDGETED IN THE BUDGET.

AND I'LL SAY TONIGHT, WE MORE THAN LIKELY WILL NOT BE ABLE TO EXPEND ALL OF THAT, BUT IT SHOWS UP AND IT LOOKS LIKE HERE'S A POT OF DOLLARS THAT ARE HERE THAT ARE AVAILABLE FOR DIFFERENT ACTIVITIES, WHEN REALLY IT'S A BUDGET NUMBER.

WE HAVEN'T EARNED THE DOLLARS YET. AND SO IT'S FICTITIOUS TO SOME DEGREE THAT WE HAVE MORE FISCAL CAPACITY THAN WE REALLY DO. AND SO AS WE ARE HAVING CONVERSATIONS ABOUT THE FISCAL STATUS OF THE THE ORGANIZATION, SOME OF THOSE NUMBERS ARE BASED ON GRANT AWARD NOTICES LIKE THIS THAT WE'VE HAD TO BUDGET THE FULL AMOUNT,

[01:55:02]

ONE OF THE CONVERSATIONS WE WILL NEED TO HAVE AND THIS HAPPENS ACROSS THE STATE.

IF YOU'RE ELIGIBLE FOR A GRANT FOR 30 MILLION, ONE SCHOOL OF THOUGHT IS WE'LL ALWAYS REQUEST $30 MILLION.

AND, YOU KNOW, WORK ON IT. AND IF YOU HAVE CARRYOVER, YOU HAVE CARRYOVER.

AND GIVEN OUR HISTORY IN THESE PROGRAMS, WE WILL NEED TO DISCUSS, IS THAT A A STRATEGY THAT CONTINUES TO MAKE SENSE FOR US KNOWING THE LEVEL OF ENROLLMENT WE HAVE? THE HISTORICAL EXPENDITURE PATTERNS WOULD IT BE MORE TRANSPARENT AND OPERATIONAL, OPERATIONALLY SUPPORTIVE IF WE MADE OUR GRANT REQUESTS IN LINE WITH WHAT OUR ACTUAL OPERATION OPERATIONAL COSTS ARE? ONE POINT TO ADD TO IS EVEN WITH THE CARRYOVER ASPECT OF IT, IF WE DO HAVE THE CARRYOVER THAT WAS EMBEDDED IN SOME OF THESE GRAPHS, IT'S ONLY FOR ONE TIME FUNDS, SO IT DOESN'T GIVE US THE AVAILABILITY TO USE IT TO RUN A PROGRAM FOR ONGOING EXPENDITURES.

SO THAT ALSO DOES MAKE IT VERY DIFFICULT TO IDENTIFY ONE TIME EXPENSES IN THAT NEXT YEAR TO SPEND THOSE DOLLARS.

SO A LOT OF RESTRICTIONS ON THE FUNDING. SO. I WANTED TO ADD ONE MORE POINT TO WHAT YOU WERE SAYING.

DOCTOR TOSTON. WE JUST HAD A STATE REVIEW FOR THE SMALLER OF THE, OF THE STATE GRANTS, AND WE HAD TO SUBMIT AN ACTION PLAN OF HOW WE'RE GOING TO EXPEND IT ALL.

AND IF OR NOT, I THINK AFTER THIS YEAR, TYPICALLY THE STATE WILL REQUIRE, LIKE YOU'RE SAYING, FOR US TO ADJUST TO AN AMOUNT THAT WE CAN PROVE WE CAN EARN.

AND WITH THAT, THERE'S ALSO A LOT OF ADVOCACY AROUND BEING ABLE TO FULLY GET REIMBURSED.

SAY WE HAD A GRANT FOR 12 MILLION AND WE KNOW WE CAN EARN THE TEN.

THERE'S FORMULATION BEING ADVOCATED FOR SO THAT YOU CAN GET THE ENTIRE AMOUNT.

SO THERE'S A LOT OF PROS WITH WHAT YOU'RE PROPOSING FOR US TO DO.

AND IT WILL BE COMING FROM THE STATE AS A REQUIREMENT FOR US.

I'M SORRY. STEPHANIE, CAN I ASK YOU ONE MORE QUESTION? AS I TALKED THROUGH BUDGETING FOR 28 MILLION, THAT WILL RIPPLE THROUGH THE INDIRECT FEES, POTENTIALLY AS WELL IN TERMS OF INFLATING THAT IN THE BUDGET AS CORRECT.

SO ANYTIME WE BUDGET FOR THE FULL GRANT AWARD FOR ALL GRANTS, WE'RE WORKING UNDER THE ASSUMPTION THAT WE'RE GOING TO MEET THAT FULL REIMBURSEMENT.

SO THEN WE CALCULATE OUR INDIRECT COSTS BASED ON THOSE COSTS THAT ARE APPLICABLE.

AND A LOT OF TIMES, ESPECIALLY IN THE CASE OF HEAD START, WE CAN GIVE IT MORE DEPTH AT FIRST INTERIM, BUT WE USUALLY ONLY MEET ABOUT HALF. SO THE BUDGET MAY LOOK LIKE WE'RE GOING TO EARN $3 MILLION IN DIRECT AS AN EXAMPLE, BUT WE ONLY EARN LIKE A MILLION AND A HALF BECAUSE IT'S BASED ON ACTUAL EXPENDITURES INCURRED, NOT BUDGETED EXPENDITURES. SO THAT ALSO HAS IMPLICATIONS ON OUR BUDGET.

AND WE'LL BE SURE TO HIGHLIGHT THAT AT FIRST INTERIM AND AS WE GO THROUGH THE YEAR. THANK YOU.

AND I JUST WANT TO EMPHASIZE THAT WOULD BE HELPFUL TO CONTINUE TO KNOW WHAT THE APPROACH IS GOING TO BE, ESPECIALLY AROUND ENROLLMENT EFFORTS. I KNOW THAT THE SEPTEMBER 30TH DEADLINE HAS PASSED, BUT TO KIND OF KNOW WHAT THE APPROACH IS GOING TO BE AS WE GO THROUGH THIS AND EVEN JUST THE ONGOING EFFORTS TO TRY TO EARN AS MUCH OF THE AWARD AS WE CAN.

SO APPRECIATE THE TRANSPARENCY AND KIND OF BREAKING DOWN FOR US WHAT THE FUNDING STRUCTURE LOOK LIKE AND THE DIFFERENCE BETWEEN THE AWARDED AND THE EARNED AWARD.

APPRECIATE THE BREAKDOWN. SO THANK YOU VERY MUCH.

ALL RIGHT. AND THAT BRINGS US TO OUR NEXT ITEM, WHICH IS OUR FUTURE AGENDA ITEMS.

[D. Future Agenda Items]

SO THE LIST OF FUTURE AGENDA ITEMS IS STILL THERE.

WE ARE WORKING OUR WAY THROUGH THE LIST AND SOME OF THESE WILL BE ONGOING AND MANY, I THINK MOST WILL BE RESOLVED IN THE NEXT COUPLE OF MONTHS IN TERMS OF SOME OF THE PRESENTATIONS THAT YOU'VE REQUESTED.

AND SO WITH THAT, I'LL PAUSE AND ASK FOR ANY ADDITIONAL FUTURE AGENDA ITEMS THE TRUSTEES WOULD LIKE TO ADD TO THE LIST.

JUST WANTED TO PROVIDE A LITTLE BIT OF CLARIFICATION. I KNOW THE SPECIAL EDUCATION STUDY ITEM HAS BEEN ON THERE FOR A WHILE, AND I THINK JUST IN BETTER UNDERSTANDING THE WAY OUR SPECIAL EDUCATION PROGRAM OPERATES AND KNOWING THAT AS A FEE FOR SERVICE, YOU KNOW, ANY COST OF THAT STUDY WOULD THEN BE, YOU KNOW, IT WOULD BE INCURRED BASICALLY ON OUR THE DISTRICTS OR

[02:00:10]

SO IN LIGHT OF THAT, IT WOULD BE REALLY HELPFUL.

AND I NOTICED IT SAYS ON THE TIMELINE I WAS GOING TO JUST EMPHASIZE THAT IT WOULD BE GOOD TO CONTINUE TO HAVE BOTH THE INPUT FROM KALPA ON WHAT THE ASSESSMENT MAYBE STUDIES NOT THE RIGHT WORD. MAYBE IT'S A AN INTAKE, YOU KNOW, A FEEDBACK LOOP INVOLVEMENT OF PARENTS CERTAINLY OF OF THAT FEEDBACK TO EXPLORE WHAT ARE WHAT ARE THE STRUCTURES THAT ARE NEEDED OR, YOU KNOW, THE NEXT STEPS FOR OUR PROGRAM SO THAT IT CONTINUES TO SO THAT WE CONTINUE TO MOVE THE NEEDLE FORWARD IN TERMS OF HAVING HIGH QUALITY SPECIAL EDUCATION SERVICES AND PROGRAMS FOR STUDENTS. TRUSTEE SREEKRISHNAN. YEAH. JUST ON THE ITEM INCORPORATING EMPLOYEE AND UNIT INPUT INTO THE BUDGET PROCESS.

IT SAYS THAT'S COMING UP OCTOBER 15TH. ARE YOU ABLE TO SHARE HOW THAT'S WHAT THAT'S GOING TO LOOK LIKE.

SO WE HAVE I THINK I'VE SHARED ONE OF MY MY PRIORITIES IS OUR FISCAL HEALTH AND STABILITY.

AND SO WE HAVE DEVELOPED AN APPROACH WHERE WE'LL BE TRAINING THROUGHOUT LEADERSHIP ON MANAGING BUDGETS AND IMPLEMENTING A PROCESS THAT WHEN WE GET INTO BUDGET DEVELOPMENT, EACH DEPARTMENT HEAD WOULD BE EXPECTED TO SHARE WITH THEIR TEAMMATES.

SO WE RECEIVE X GRANT. HERE'S HOW MUCH IT IS.

HERE ARE THE GOALS. HERE'S YOU KNOW HOW IT'S BEEN UTILIZED IN THE PAST TEAM.

WHAT ARE YOUR THOUGHTS AND PRIORITIES AND NEEDS AS WE GO INTO THIS NEW BUDGET YEAR.

AND SO IT WILL BE AN OPPORTUNITY BY DEPARTMENT TO SAY, YOU KNOW, AN IPAD WOULD BE HELPFUL AS WE'RE RECRUITING AND MIGRANT OR X NEED IN THIS PROGRAM WOULD BE PART OF THE CONVERSATION AS WE GO INTO BUDGET DEVELOPMENT.

AND THEN THAT WOULD FEED UP INTO THE BUDGET THAT'S PRESENTED TO YOU FOR APPROVAL.

OUR GOAL THIS YEAR IS THAT AFTER WE HAVE ALL THE FEEDBACK AND PROCESS, THERE WOULD BE A COMPANION DOCUMENT THAT GOES WITH THE BUDGET THAT YOU APPROVE, THAT GIVES YOU A NARRATIVE FOR EACH DEPARTMENT AND WHAT SOME OF THE PRIORITIES ARE.

AND SO LOOKING FORWARD TO SHARING MORE ABOUT THAT PROCESS ON THE 15TH.

ANY OTHER ITEMS OR INFORMATION? ALL RIGHT. THANK YOU VERY MUCH.

THAT WILL TAKE US TO OUR BOARD COMMITTEE REPORTS.

[A. Committee members may provide or report on recent committee activities.]

FOUR COMMITTEES HAVE MET HEAD START POLICY COUNCIL FROM TRUSTEE SPEISER, OUR SANTA CLARA COUNTY SCHOOL BOARDS ASSOCIATION FROM TRUSTEE LARI AND WARMENHOVEN.

INCLUSION COLLABORATIVE OR INNOVATIONS COLLABORATIVE ADVISORY BOARD TRUSTEE SREEKRISHNAN.

OKAY, SO THE OTHER TWO TRUSTEE SPEISER FOR HEAD START POLICY COUNCIL.

IT WAS LAST NIGHT AND IT WAS MY FIRST TIME IN THE FRANKLIN MCKINLEY BOARDROOM.

VERY, VERY NICE. ANYWAY THEY HAD THEIR KIND OF ANNUAL REORG.

AND SO THERE IS THE SAME PRESIDENT, NEW VICE PRESIDENT, NEW SECRETARY, NEW PARLIAMENTARIAN AND THE. YEAH, THE TREASURER AND THE PRESIDENT STAYED THE SAME.

THEY SHARED THEIR THE PARENTS SHARED THEIR CONCERNS ABOUT ENROLLMENT.

THEY ALSO SHARED OR THE POLICY COUNCIL MEMBERS THAT JUST SO HAPPENED TO ALSO BE PARENTS.

WERE ALSO CONCERNED ABOUT MAKING SURE THERE'S MORE REPRESENTATION BECAUSE THERE COULD HAVE BEEN MORE POLICY COUNCIL PEOPLE THERE.

SO THERE WERE OFFERS OF DIFFERENT SOLUTIONS ON HOW TO GET THERE.

AND I KNOW THAT STAFF IS TRYING THEIR HARDEST TO GET MORE POLICY COUNCIL MEMBERS IN THE ROOM TO BE A VOICE FOR HEAD START.

AND I THINK THAT'S IT. THANK YOU. TRUSTEE LARI.

THANK YOU. PRESIDENT BERTA. SO OUR COUNTY BOARD MEETING WAS ALSO ON SEPTEMBER 17TH, THE SAME DAY AS CCSD BOARD MEETING, SO I COULD NOT MAKE IT. HOWEVER, I DID ATTEND WEDNESDAY, SEPTEMBER 24TH LUNCH AND LEARN ZOOM MEETING ALONG WITH TRUSTEE SPEISER ON THE TOPIC OF UNHOUSED AND MCKINNEY-VENTO STUDENTS.

STUDENTS ARE CONSIDERED UNHOUSED IF THEY LACK OF FIXED, REGULAR, AND ADEQUATE NIGHTTIME RESIDENCE.

WE LEARNED THAT THERE ARE 7498 MCKINNEY-VENTO STUDENTS IN SANTA CLARA COUNTY AND RISING.

IT'S A GROWING ALARMING CHALLENGE, AND NUMBERS ARE APPARENTLY TEND TO BE UNDERREPORTED.

IT WAS GREAT TO HEAR ABOUT ALL THE WORK MORGAN HILLS SCHOOL DISTRICT IS DOING TO SUPPORT THEIR STUDENTS BY CONNECTING THEM TO RESOURCES AND SUPPORTING THEM THROUGH A DEDICATED

[02:05:05]

SO THAT'S IT FOR MY REPORT. THANKS. THANK YOU.

TRUSTEE LARI. ARE THERE ANY REPORTS THAT I MISSED? OKAY. NEXT, WE'LL GO TO OUR BOARD MEMBER REPORTS.

[A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.]

I SERVED ON THE SANTA CLARA COUNTY INDIAN EDUCATION TASK FORCE, WHICH WAS RESPONSIBLE FOR YOU KNOW, ASSEMBLING PEOPLE THAT WANTED TO FIGURE OUT HOW TO CLOSE THE ACHIEVEMENT AND OPPORTUNITY GAPS FOR NATIVE KIDS AND ALSO EXPAND NATIVE STUDIES INTO MORE CLASSROOMS AND COLLABORATION WITH TRIBAL COMMUNITIES AT THE LOCAL LEVEL. SO THERE'S BEEN A LOT OF STAFF TRANSITIONS.

YOU KNOW, SINCE I GOT ELECTED. BUT THE GROUP HAS BEEN ACTIVE RECENTLY AND ASKING ABOUT WHAT THE STATUS WAS OF ALL THE WORK THAT WE DID LAST YEAR. I'M NOT READY TO ESCALATE IT TO REQUESTING IT AS AN AGENDA ITEM RIGHT NOW, BUT I DO WANT TO JUST PUT IT ON THE RADAR OF THE BOARD.

OF THIS BOARD AND OF YOU BECAUSE THIS WAS A PROCESS STARTED BY THE BOARD.

AND I THINK DOWN THE ROAD, IT'D BE REALLY NICE TO FIGURE OUT WHAT THE STATUS IS WITH ALL OF THE WORK THAT WE DID IN THE PAST LAST YEAR.

BUT YEAH, JUST WANTED TO THROW THAT OUT THERE. THANK YOU.

DON'T KNOW WHAT THE ORDER WAS, BUT TRUSTEE SREEKRISHNAN.

JUST WANTED TO MENTION I ATTENDED A GALA FOR EMPOWERING, EMPOWER AND EXCEL.

AND SO I'VE TALKED A BIT ABOUT THIS NONPROFIT.

THEY WORK WITH YOUTH K THROUGH 12 ON VOLUNTEER SERVICE PROJECTS AND INITIATIVES AND CONNECTING THEM TO PUBLIC SERVICE OPPORTUNITIES.

SO THAT WAS A GREAT EVENT. THANK YOU. VICE PRESIDENT CHON.

YEAH. I JUST WANTED TO TALK ABOUT TWO EVENTS THAT I ATTENDED.

I THINK LAST TIME I TALKED ABOUT THE KOREAN AMERICAN SENIOR CITIZEN LEAGUE MOU RECOGNITION, WHICH RECOGNIZED SOME STUDENTS THROUGHOUT SANTA CLARA AND ALAMEDA COUNTY FOR THEIR WORK WITH THE SENIOR CITIZEN LEAGUE.

AND THAT WAS REALLY AWESOME TO SEE THE YOUTH GETTING INVOLVED IN THAT.

ALSO LAST SUNDAY, I WAS ABLE TO PARTICIPATE AS A PANELIST IN CONGRESSMAN O'CONNOR'S TOWN HALL BASED FOCUS ON EDUCATION. SO TRUSTEE SPEISER THERE.

THANK YOU FOR COMING TO SUPPORT. I THINK THERE IS A LOT OF UNCERTAINTY WHEN IT COMES WITH EDUCATION.

THE GOVERNMENT SHUT DOWN TODAY ANNOUNCED ALSO ADDS TO THAT.

SO, IT WAS REALLY GOOD TO SEE JUST A LOT OF MEMBERS OF THE PUBLIC WHO ARE NOT INVOLVED IN EDUCATION BUT CARED AND WANT TO MAKE SURE TO SEE THAT OUR KIDS ARE SUPPORTED GOING FORWARD.

SO THAT WAS REALLY NICE TO SEE. AND I WAS JOINED WITH MY OTHER TEACHER COLLEAGUE.

SO I WAS I WAS MORE THERE IN MY TEACHING ROLE, BUT, YOU KNOW, THERE WERE THINGS THAT WERE RELEVANT THAT CAME UP AT THAT.

OUR OFFICE DOES. SO THANK YOU. YEAH. THAT'S ALL TRUSTEE SPEISER.

ALTHOUGH SHE WASN'T REPRESENTING US ON ON THAT PANEL, SHE REPRESENTED US.

WELL, LET'S JUST SAY THAT SHE DID AN AMAZING JOB ON THAT PANEL.

SO, YES, I WAS THERE. I ALSO ATTENDED ON FRIDAY THE SILICON VALLEY EDUCATION FOUNDATION'S THIRD ANNUAL EDUCATION POLICY SUMMIT, AND DOCTOR TOSTON AND CHRIS REESE OF CSBA AND CHRIS NORWOOD DID A PANEL ON BASICALLY ALL THE, YOU KNOW, THE THE TRUE LAWS AND POLICY THAT'S GOING ON AROUND AND HOW ITS EFFECT ON OUR COUNTY.

AND IT WENT QUITE WELL. THEY HAD TWO SESSIONS AND THEY WERE BOTH WELL ATTENDED.

AND IN THE GENERAL SESSIONS, WE DEFINITELY LEARNED ABOUT DIFFERENT OUT OF OUTSIDE OF THE BOX WAYS TO TRY TO FUND OUR SCHOOL.

WHETHER WE'LL GET THERE IS ANOTHER OUR SCHOOLS WHETHER WE'LL GET THERE IS ANOTHER STORY.

AND THAT. OH, TODAY I DID HAD A PLANNING COMMITTEE FOR THE UNHOUSED STUDENTS SUCCESS GROUP FOR SCC, SBA. WE'RE HAVING A CONVENING HERE ON NOVEMBER 15TH.

THAT ALL TRUSTEES, ALL STAFF MEMBERS THAT REALLY, TRULY CARE ABOUT MCKINNEY-VENTO STUDENTS SHOULD COME TO WE'LL HAVE DOCTOR TOSTON AS A SPEAKER, AS WELL AS AN ASSEMBLY MEMBER, PATRICK AHRENS, AND THREE DIFFERENT PANELS ON THE SUBJECT MATTER.

[02:10:02]

AND ALSO ATTENDED THE MOON FESTIVAL AT IN THE EAST SIDE UNION HIGH SCHOOL DISTRICT, PUT ON BY CHESTY LEIS, ONE OF THE THE LEADERS OF THAT AS WELL, BUT JUST VERY WELL ATTENDED.

AND I THOUGHT IT WAS JUST A BEAUTIFUL WAY TO HIGHLIGHT OUR VIETNAMESE DUAL IMMERSION PROGRAMS IN THE COUNTY REALLY JUST SHINING PROGRAMS. WE HAD ALAN ROCK AND FRANKLIN MCKINLEY AS WELL AS EAST SIDE.

AND SO JUST TO SEE AND IT'S ACTUALLY A FUNDRAISER FOR EAST SIDE UNION HIGH SCHOOL DISTRICT AND THEIR MCKINNEY-VENTO STUDENTS.

SO JUST OVERALL GREAT, GREAT EVENT AND A GREAT WAY TO SEE THE EAST SIDE COME TOGETHER AS WELL TO CELEBRATE CULTURE AND COMMUNITY.

THAT'S MY REPORT. WE'LL GO TO THE SUPERINTENDENT'S REPORT.

DOCTOR TOSTON. YES. THANK YOU. I'VE BEEN ABLE TO SPEND TIME IN SOME OF OUR PROGRAMS THIS MORNING.

[A. The superintendent may give a report on any activities related to his duties.]

AND I MET SOME NEW FRIENDS AND TOOK A PICTURE, PLAYED WITH SOME PLAY DOH, AND HAVE A COMMITMENT TO GO BACK FOR STORY TIME LATER NEXT MONTH. ALSO, I WAS ABLE TO ATTEND WITH THE OIA TEAM THEIR FIRST SESSION IN THE COMMUNITY ENGAGEMENT INITIATIVE. IT'S A STATEWIDE PROGRAM THAT THEY'VE COMMITTED TO FOR TWO YEARS.

THE TEAM IS COMPRISED OF OUR STAFF, EDUCATORS, BUT STUDENTS AND FAMILIES AS WELL.

AND OUR TEAM, I BELIEVE, HAD TEN OF THE 12 SLOTS FILLED.

AND SO LOOKING FORWARD TO CONTINUING THAT JOURNEY WITH THEM.

I ATTENDED BOTH OF OUR MEETINGS AND IN THE CONVERSATION WITH THE SUPERINTENDENTS AND THE LEADERS THE WE ALL DISCUSSED AND COMMITTED TO OUR ONGOING PARTNERSHIP RELATED TO REGIONAL PROGRAMS AND BEING THOUGHTFUL AND PROACTIVE AND OUR CONVERSATIONS AROUND WHAT THOSE PROBLEMS. I'M SORRY, WHAT THOSE PROGRAMS CONTINUE TO LOOK LIKE AND HOW WE WORK TOGETHER WITH THE RECOGNITION THAT THERE ARE ALL OF OUR STUDENTS AND THAT WILL CONCLUDE MY REPORT FOR NOW.

THANK YOU. THAT BRINGS US TO CLOSED SESSION. CLOSED SESSION INVOLVES CONFIDENTIAL INFORMATION.

[13. CLOSED SESSION]

THE CLOSED SESSION AGENDA ITEM INCLUDES ONE ITEM A INTERDISTRICT ATTENDANCE APPEAL FILED ON BEHALF OF STUDENT RESIDENT DISTRICT LOMA PRIETA JOINT UNION SCHOOL DISTRICT, DESIRE DISTRICT LOS GATOS UNION SCHOOL DISTRICT.

THE BOARD WILL NOW ENTER CLOSED SESSION. WE WILL RETURN IN APPROXIMATELY ONE HOUR AT APPROXIMATELY AFTER 8:15 P.M..

THANK YOU. WE ARE READY TO RESUME OPEN SESSION IN THE MATTER OF AN INTERDISTRICT TRANSFER APPEAL FILED ON BEHALF OF A

[14. OPEN SESSION (Immediately Following Closed Session)]

AND THAT BRINGS US TO. ADJOURNMENT. THE NEXT SANTA CLARA COUNTY REGULAR MEETING IS SCHEDULED FOR OCTOBER 15TH, 2025. MAY I HAVE A MOTION TO ADJOURN? A MOTION FROM VICE PRESIDENT CHAN AND SECOND FROM TRUSTEE PACHECO.

AND I THINK WE HAD SOME VERBAL AYES AS WELL. I'M GOING TO I'M GOING TO BE A VERBAL A VERBAL AYE FROM TRUSTEE PACHECO AND VICE PRESIDENT CHON. AND TRUSTEE AND TRUSTEE SREEKRISHNAN.

OKAY. THAT MOTION PASSES UNANIMOUSLY.

THANK YOU SO MUCH. WE ARE ADJOURNED AT 7:51 P.M..

THANKS, TEAM. THANK YOU. THANK YOU. TRUSTEE LARI.

* This transcript was compiled from uncorrected Closed Captioning.